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Microsoft-Word-2007-Keyboard-Shortcuts

James Tekcham, profile picture
James Tekcham

This document provides keyboard shortcuts for navigating, editing, formatting and performing other common tasks in Microsoft Word 2007. It includes shortcuts for opening and closing windows, switching between tabs and dialog boxes, moving the cursor, selecting text, copying/pasting, undoing/redoing actions, changing fonts and formatting text, inserting special characters, and more. Shortcuts are organized by category such as display and use windows, use dialog boxes, find and replace text, print and preview documents, and common formatting tasks.

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Microsoft Word 2007 Keyboard Shortcuts Display and use windows ALT+TAB Switch to the next window. ALT+Shift+TAB Switch to the previous window. CTRL+W or CTRL+F4 Close the active window. ALT+F5 Restore the size of the active window after you maximize it. F6 Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. Shift+F6 Move to a task pane from another pane in the program window (counterclockwise direction). CTRL+F6 When more than one window is open, switch to the next window. CTRL+Shift+F6 Switch to the previous window. CTRL+F10 Maximize or restore a selected window. PRINT SCREEN Copy a picture of the screen to the Clipboard. ALT+PRINT SCREEN Copy a picture of the selected window to the Clipboard. Use dialog boxes ALT+F6 Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. TAB Move to the next option or option group. Shift+TAB Move to the previous option or option group. CTRL+TAB Switch to the next tab in a dialog box. CTRL+Shift+TAB Switch to the previous tab in a dialog box. Arrow keys Move between options in an open drop-down list, or between options in a group of options. SPACEBAR Perform the action assigned to the selected button; select or clear the selected check box. ALT+ the letter underlined in an optn Select an option; select or clear a check box. ALT+DOWN ARROW Open a selected drop-down list. First letter of an option in a drop-down list Select an option from a drop-down list. ESC Close a selected drop-down list; cancel a command and close a dialog box. ENTER Run the selected command. Use edit boxes within dialog boxes HOME Move to the beginning of the entry. END Move to the end of the entry. LEFT ARROW or RIGHT ARROW Move one character to the left or right. CTRL+LEFT ARROW Move one word to the left. CTRL+RIGHT ARROW Move one word to the right. Shift+LEFT ARROW Select or unselect one character to the left. Shift+RIGHT ARROW Select or unselect one character to the right. CTRL+Shift+LEFT ARROW Select or unselect one word to the left. CTRL+Shift+RIGHT ARROW Select or unselect one word to the right. Shift+HOME Select from the insertion point to the beginning of the entry. Shift+END Select from the insertion point to the end of the entry. Use the Open and Save As dialog boxes CTRL+F12 or CTRL+O Display the Open dialog box. F12 Display the Save As dialog box. ALT+1 Go to the previous folder. ALT+2 Up One Level button: Open the folder one level above the open folder. DELETE Delete button: Delete the selected folder or file. ALT+4 Create New Folder button: Create a new folder. ALT+5 Views button: Switch among available folder views. Shift+F10 Display a shortcut menu for a selected item such as a folder or file.
Microsoft Word 2007 Keyboard Shortcuts TAB Move between options or areas in the dialog box. F4 or ALT+I Open the Look in list. F5 Update the file list. Undo and redo actions ESC Cancel an action. CTRL+Z Undo an action. CTRL+Y Redo or repeat an action. Access and use task panes and galleries F6 Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) CTRL+TAB When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.) TAB or Shift+TAB When a task pane is active, select the next or previous option in the task pane. CTRL+SPACEBAR Display the full set of commands on the task pane menu. SPACEBAR or ENTER Perform the action assigned to the selected button. Shift+F10 Open a drop-down menu for the selected gallery item. HOME or END Select the first or last item in a gallery. PAGE UP or PAGE DOWN Scroll up or down in the selected gallery list. Access and use smart tags Shift+F10 Display the shortcut menu for the selected item. ALT+Shift+F10 Display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button. If more than one smart tag is present, switch to the next smart tag and display its menu or message. DOWN ARROW Select the next item on a smart tag menu. UP ARROW Select the previous item on a smart tag menu. ENTER Perform the action for the selected item on a smart tag menu. ESC Close the smart tag menu or message. Change the keyboard focus without using the mouse ALT or F10. Press either of these keys again to move back to the document and cancel the access keys. Select the active tab of the Ribbon and activate the access keys. F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW Move to another tab of the Ribbon. CTRL+F1 Hide or show the Ribbon. Shift+F10 Display the shortcut menu for the selected command. F6 Move the focus to select each of the following areas of the window:Active tab of the Ribbon Any open task panes Status bar at the bottom of the window Your document TAB or Shift+TAB Move the focus to each command on the Ribbon, forward or backward, respectively. DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW Move down, up, left, or right, respectively, among the items on the Ribbon. SPACEBAR or ENTER Activate the selected command or control on the Ribbon. SPACEBAR or ENTER Open the selected menu or gallery on the Ribbon. ENTER Activate a command or control on the Ribbon so you can modify a value. ENTER Finish modifying a value in a control on the Ribbon, and move focus back to the document. F1 Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.) Common tasks in Microsoft Office Word CTRL+Shift+SPACEBAR Create a nonbreaking space. CTRL+HYPHEN Create a nonbreaking hyphen. CTRL+B Make letters bold. CTRL+I Make letters italic.
Microsoft Word 2007 Keyboard Shortcuts CTRL+U Make letters underline. CTRL+Shift+ Decrease font size one value. CTRL+Shift+> Increase font size one value. CTRL+[ Decrease font size 1 point. CTRL+] Increase font size 1 point. CTRL+SPACEBAR Remove paragraph or character formatting. CTRL+C Copy the selected text or object. CTRL+X Cut the selected text or object. CTRL+V Paste text or an object. CTRL+ALT+V Paste special CTRL+Shift+V Paste formatting only CTRL+Z Undo the last action. CTRL+Y Redo the last action. CTRL+Shift+G Open the Word Count dialog box. Create, view, and save documents CTRL+N Create a new document of the same type as the current or most recent document. CTRL+O Open a document. CTRL+W Close a document. ALT+CTRL+S Split the document window. ALT+Shift+C Remove the document window split. CTRL+S Save a document. Find, replace, and browse through text CTRL+F Find text, formatting, and special items. ALT+CTRL+Y Repeat find (after closing Find and Replace window). CTRL+H Replace text, specific formatting, and special items. CTRL+G Go to a page, bookmark, footnote, table, comment, graphic, or other location. ALT+CTRL+Z Switch between the last four places that you have edited. ALT+CTRL+HOME Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. CTRL+PAGE UP Move to the previous edit location. CTRL+PAGE DOWN Move to the next edit location. Switch to another view ALT+CTRL+P Switch to Print Layout view. ALT+CTRL+O Switch to Outline view. ALT+CTRL+N Switch to Draft view. Outline view ALT+Shift+LEFT ARROW Promote a paragraph. ALT+Shift+RIGHT ARROW Demote a paragraph. CTRL+Shift+N Demote to body text. ALT+Shift+UP ARROW Move selected paragraphs up. ALT+Shift+DOWN ARROW Move selected paragraphs down. ALT+Shift+PLUS SIGN Expand text under a heading. ALT+Shift+MINUS SIGN Collapse text under a heading. ALT+Shift+A Expand or collapse all text or headings. The slash (/) key on the numeric keypad Hide or display character formatting. ALT+Shift+L Show the first line of body text or all body text. ALT+Shift+1 Show all headings with the Heading 1 style. ALT+Shift+n Show all headings up to Heading n. CTRL+TAB Insert a tab character.
Microsoft Word 2007 Keyboard Shortcuts Print and preview documents CTRL+P Print a document. ALT+CTRL+I Switch in or out of print preview. Arrow keys Move around the preview page when zoomed in. PAGE UP or PAGE DOWN Move by one preview page when zoomed out. CTRL+HOME Move to the first preview page when zoomed out. CTRL+END Move to the last preview page when zoomed out. Review documents ALT+CTRL+M Insert a comment. CTRL+Shift+E Turn change tracking on or off. ALT+Shift+C Close the Reviewing Pane if it is open. Full Screen Reading view HOME Go to beginning of document. END Go to end of document. n, ENTER Go to page n. ESC Exit reading layout view. References, footnotes, and endnotes ALT+Shift+O Mark a table of contents entry. ALT+Shift+I Mark a table of authorities entry (citation). ALT+Shift+X Mark an index entry. ALT+CTRL+F Insert a footnote. ALT+CTRL+D Insert an endnote. Work with Web pages CTRL+K Insert a hyperlink. ALT+LEFT ARROW Go back one page. ALT+RIGHT ARROW Go forward one page. F9 Refresh. Delete text and graphics BACKSPACE Delete one character to the left. CTRL+BACKSPACE Delete one word to the left. DELETE Delete one character to the right. CTRL+DELETE Delete one word to the right. CTRL+X Cut selected text to the Office Clipboard. CTRL+Z Undo the last action. CTRL+F3 Cut to the Spike. Copy and move text and graphics Press ALT+H to move to the Home tab, and then press F,O. Open the Office Clipboard CTRL+C Copy selected text or graphics to the Office Clipboard. CTRL+X Cut selected text or graphics to the Office Clipboard. CTRL+V Paste the most recent addition to the Office Clipboard. F2 (then move the cursor and press ENTER) Move text or graphics once. Shift+F2 (then move the cursor and press ENTER) Copy text or graphics once. ALT+F3 When text or an object is selected, open the Create New Building Block dialog box. Shift+F10 When the building block for example, a SmartArt graphic is selected, display the shortcut menu that is associated with it. CTRL+F3 Cut to the Spike.
Microsoft Word 2007 Keyboard Shortcuts CTRL+Shift+F3 Paste the Spike contents. ALT+Shift+R Copy the header or footer used in the previous section of the document. Insert special characters CTRL+F9 A field Shift+ENTER A line break CTRL+ENTER A page break CTRL+Shift+ENTER A column break ALT+CTRL+MINUS SIGN An em dash CTRL+MINUS SIGN An en dash CTRL+HYPHEN An optional hyphen CTRL+Shift+HYPHEN A nonbreaking hyphen CTRL+Shift+SPACEBAR A nonbreaking space ALT+CTRL+C The copyright symbol ALT+CTRL+R The registered trademark symbol ALT+CTRL+T The trademark symbol ALT+CTRL+PERIOD An ellipsis CTRL+`(single quotation mark), `(single quotation mark) A single opening quotation mark CTRL+' (single quotation mark), ' (single quotation mark) A single closing quotation mark CTRL+` (single quotation mark), Shift+' (single quotation mark) Double opening quotation marks CTRL+' (single quotation mark), Shift+' (single quotation mark) Double closing quotation marks ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry Insert characters by using character codes The character code, ALT+X Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (), type 20AC, and then hold down ALT and press X. ALT+X Find out the Unicode character code for the selected character ALT+the character code (on the numeric keypad) Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad. Extend a selection F8 Turn extend mode on. F8, and then press LEFT ARROW or RIGHT ARROW Select the nearest character. F8 (press once to select a word, twice to select a sentence, and so on) Increase the size of a selection. Shift+F8 Reduce the size of a selection. ESC Turn extend mode off. Shift+RIGHT ARROW Extend a selection one character to the right. Shift+LEFT ARROW Extend a selection one character to the left. CTRL+Shift+RIGHT ARROW Extend a selection to the end of a word. CTRL+Shift+LEFT ARROW Extend a selection to the beginning of a word. Shift+END Extend a selection to the end of a line. Shift+HOME Extend a selection to the beginning of a line. Shift+DOWN ARROW Extend a selection one line down. Shift+UP ARROW Extend a selection one line up. CTRL+Shift+DOWN ARROW Extend a selection to the end of a paragraph.
Microsoft Word 2007 Keyboard Shortcuts CTRL+Shift+UP ARROW Extend a selection to the beginning of a paragraph. Shift+PAGE DOWN Extend a selection one screen down. Shift+PAGE UP Extend a selection one screen up. CTRL+Shift+HOME Extend a selection to the beginning of a document. CTRL+Shift+END Extend a selection to the end of a document. ALT+CTRL+Shift+PAGE DOWN Extend a selection to the end of a window. CTRL+A Extend a selection to include the entire document. CTRL+Shift+F8, and then use the arrow keys; press ESC to cancel selection mode Select a vertical block of text. F8+arrow keys; press ESC to cancel selection mode Extend a selection to a specific location in a document. Select text and graphics in a table TAB Select the next cell's contents. Shift+TAB Select the preceding cell's contents. Hold down Shift and press an arrow key repeatedly Extend a selection to adjacent cells. Use the arrow keys to move to the column's top or bottom cell. Select a column. CTRL+Shift+F8, and then use the arrow keys; press ESC to cancel selection mode Extend a selection (or block). ALT+5 on the numeric keypad (with NUM LOCK off) Select an entire table. Move through your document LEFT ARROW One character to the left RIGHT ARROW One character to the right CTRL+LEFT ARROW One word to the left CTRL+RIGHT ARROW One word to the right CTRL+UP ARROW One paragraph up CTRL+DOWN ARROW One paragraph down Shift+TAB One cell to the left (in a table) TAB One cell to the right (in a table) UP ARROW Up one line DOWN ARROW Down one line END To the end of a line HOME To the beginning of a line ALT+CTRL+PAGE UP To the top of the window ALT+CTRL+PAGE DOWN To the end of the window PAGE UP Up one screen (scrolling) PAGE DOWN Down one screen (scrolling) CTRL+PAGE DOWN To the top of the next page CTRL+PAGE UP To the top of the previous page CTRL+END To the end of a document CTRL+HOME To the beginning of a document Shift+F5 To a previous revision Shift+F5 After opening a document, to the location you were working in when the document was last closed Move around in a table TAB To the next cell in a row Shift+TAB To the previous cell in a row
Microsoft Word 2007 Keyboard Shortcuts ALT+HOME To the first cell in a row ALT+END To the last cell in a row ALT+PAGE UP To the first cell in a column ALT+PAGE DOWN To the last cell in a column UP ARROW To the previous row DOWN ARROW To the next row ALT+Shift+UP ARROW One row up ALT+Shift+DOWN ARROW One row down Insert paragraphs and tab characters in a table ENTER New paragraphs in a cell CTRL+TAB Tab characters in a cell Copy formatting CTRL+Shift+C Copy formatting from text. CTRL+Shift+V Apply copied formatting to text. Change or resize the font CTRL+Shift+F Open the Font dialog box to change the font. CTRL+Shift+> Increase the font size. CTRL+Shift+ Decrease the font size. CTRL+] Increase the font size by 1 point. CTRL+[ Decrease the font size by 1 point. Apply character formats CTRL+D Open the Font dialog box to change the formatting of characters. Shift+F3 Change the case of letters. CTRL+Shift+A Format all letters as capitals. CTRL+B Apply bold formatting. CTRL+U Apply an underline. CTRL+Shift+W Underline words but not spaces. CTRL+Shift+D Double-underline text. CTRL+Shift+H Apply hidden text formatting. CTRL+I Apply italic formatting. CTRL+Shift+K Format letters as small capitals. CTRL+EQUAL SIGN Apply subscript formatting (automatic spacing). CTRL+Shift+PLUS SIGN Apply superscript formatting (automatic spacing). CTRL+SPACEBAR Remove manual character formatting. CTRL+Shift+Q Change the selection to the Symbol font. View and copy text formats CTRL+Shift+* (asterisk on numeric keypad does not work) Display nonprinting characters. Shift+F1 (then click the text with the formatting you want to review) Review text formatting. CTRL+Shift+C Copy formats. CTRL+Shift+V Paste formats. Set the line spacing CTRL+1 Single-space lines. CTRL+2 Double-space lines. CTRL+5 Set 1.5-line spacing. CTRL+0 (zero) Add or remove one line space preceding a paragraph. Align paragraphs CTRL+E Switch a paragraph between centered and left-aligned.
Microsoft Word 2007 Keyboard Shortcuts CTRL+J Switch a paragraph between justified and left-aligned. CTRL+R Switch a paragraph between right-aligned and left-aligned. CTRL+L Left align a paragraph. CTRL+M Indent a paragraph from the left. CTRL+Shift+M Remove a paragraph indent from the left. CTRL+T Create a hanging indent. CTRL+Shift+T Reduce a hanging indent. CTRL+Q Remove paragraph formatting. Apply paragraph styles CTRL+Shift+S Open Apply Styles task pane. ALT+CTRL+Shift+S Open Styles task pane. ALT+CTRL+K Start AutoFormat. CTRL+Shift+N Apply the Normal style. ALT+CTRL+1 Apply the Heading 1 style. ALT+CTRL+2 Apply the Heading 2 style. ALT+CTRL+3 Apply the Heading 3 style. Perform a mail merge ALT+Shift+K Preview a mail merge. ALT+Shift+N Merge a document. ALT+Shift+M Print the merged document. ALT+Shift+E Edit a mail-merge data document. ALT+Shift+F Insert a merge field. Work with fields ALT+Shift+D Insert a DATE field. ALT+CTRL+L Insert a LISTNUM field. ALT+Shift+P Insert a PAGE field. ALT+Shift+T Insert a TIME field. CTRL+F9 Insert an empty field. CTRL+Shift+F7 Update linked information in a Microsoft Office Word source document. F9 Update selected fields. CTRL+Shift+F9 Unlink a field. Shift+F9 Switch between a selected field code and its result. ALT+F9 Switch between all field codes and their results. ALT+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. F11 Go to the next field. Shift+F11 Go to the previous field. CTRL+F11 Lock a field. CTRL+Shift+F11 Unlock a field. Handwriting recognition Left ALT+Shift Switch between languages or keyboard layouts. +C Display a list of correction alternatives. +H Turn handwriting on or off. ALT+~ Turn Japanese Input Method Editor (IME) on 101 keyboard on or off. Right ALT Turn Korean IME on 101 keyboard on or off. CTRL+SPACEBAR Turn Chinese IME on 101 keyboard on or off. Function keys F1 Get Help or visit Microsoft Office Online. F2 Move text or graphics.
Microsoft Word 2007 Keyboard Shortcuts F4 Repeat the last action. F5 Choose the Go To command (Home tab). F6 Go to the next pane or frame. F7 Choose the Spelling command (Review tab). F8 Extend a selection. F9 Update the selected fields. F10 Show KeyTips. F11 Go to the next field. F12 Choose the Save As command (Microsoft Office Button ). SHIFT+Function key Shift+F1 Start context-sensitive Help or reveal formatting. Shift+F2 Copy text. Shift+F3 Change the case of letters. Shift+F4 Repeat a Find or Go To action. Shift+F5 Move to the last change. Shift+F6 Go to the previous pane or frame (after pressing F6). Shift+F7 Choose the Thesaurus command (Review tab, Proofing group). Shift+F8 Shrink a selection. Shift+F9 Switch between a field code and its result. Shift+F10 Display a shortcut menu. Shift+F11 Go to the previous field. Shift+F12 Choose the Save command (Microsoft Office Button ). CTRL+Function key CTRL+F2 Choose the Print Preview command (Microsoft Office Button ). CTRL+F3 Cut to the Spike. CTRL+F4 Close the window. CTRL+F6 Go to the next window. CTRL+F9 Insert an empty field. CTRL+F10 Maximize the document window. CTRL+F11 Lock a field. CTRL+F12 Choose the Open command (Microsoft Office Button ). CTRL+SHIFT+Function key CTRL+Shift+F3 Insert the contents of the Spike. CTRL+Shift+F5 Edit a bookmark. CTRL+Shift+F6 Go to the previous window. CTRL+Shift+F7 Update linked information in an Office Word 2007 source document. CTRL+Shift+F8, and then press an arrow key Extend a selection or block. CTRL+Shift+F9 Unlink a field. CTRL+Shift+F11 Unlock a field. CTRL+Shift+F12 Choose the Print command (Microsoft Office Button ). ALT+Function key ALT+F1 Go to the next field. ALT+F3 Create a new Building Block. ALT+F4 Exit Office Word 2007. ALT+F5 Restore the program window size. ALT+F6 Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. ALT+F7 Find the next misspelling or grammatical error.
Microsoft Word 2007 Keyboard Shortcuts ALT+F8 Run a macro. ALT+F9 Switch between all field codes and their results. ALT+F10 Maximize the program window. ALT+F11 Display Microsoft Visual Basic code. ALT+SHIFT+Function key ALT+Shift+F1 Go to the previous field. ALT+Shift+F2 Choose the Save command (Microsoft Office Button ). ALT+Shift+F7 Display the Research task pane. ALT+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+Shift+F10 Display a menu or message for a smart tag. CTRL+ALT+Function key CTRL+ALT+F1 Display Microsoft System Information. CTRL+ALT+F2 Choose the Open command (Microsoft Office Button ). Visit http://www.shortcutmania.com/ for more printable keyboard shortcuts

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Microsoft-Word-2007-Keyboard-Shortcuts

  • 1. Microsoft Word 2007 Keyboard Shortcuts Display and use windows ALT+TAB Switch to the next window. ALT+Shift+TAB Switch to the previous window. CTRL+W or CTRL+F4 Close the active window. ALT+F5 Restore the size of the active window after you maximize it. F6 Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once. Shift+F6 Move to a task pane from another pane in the program window (counterclockwise direction). CTRL+F6 When more than one window is open, switch to the next window. CTRL+Shift+F6 Switch to the previous window. CTRL+F10 Maximize or restore a selected window. PRINT SCREEN Copy a picture of the screen to the Clipboard. ALT+PRINT SCREEN Copy a picture of the selected window to the Clipboard. Use dialog boxes ALT+F6 Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. TAB Move to the next option or option group. Shift+TAB Move to the previous option or option group. CTRL+TAB Switch to the next tab in a dialog box. CTRL+Shift+TAB Switch to the previous tab in a dialog box. Arrow keys Move between options in an open drop-down list, or between options in a group of options. SPACEBAR Perform the action assigned to the selected button; select or clear the selected check box. ALT+ the letter underlined in an optn Select an option; select or clear a check box. ALT+DOWN ARROW Open a selected drop-down list. First letter of an option in a drop-down list Select an option from a drop-down list. ESC Close a selected drop-down list; cancel a command and close a dialog box. ENTER Run the selected command. Use edit boxes within dialog boxes HOME Move to the beginning of the entry. END Move to the end of the entry. LEFT ARROW or RIGHT ARROW Move one character to the left or right. CTRL+LEFT ARROW Move one word to the left. CTRL+RIGHT ARROW Move one word to the right. Shift+LEFT ARROW Select or unselect one character to the left. Shift+RIGHT ARROW Select or unselect one character to the right. CTRL+Shift+LEFT ARROW Select or unselect one word to the left. CTRL+Shift+RIGHT ARROW Select or unselect one word to the right. Shift+HOME Select from the insertion point to the beginning of the entry. Shift+END Select from the insertion point to the end of the entry. Use the Open and Save As dialog boxes CTRL+F12 or CTRL+O Display the Open dialog box. F12 Display the Save As dialog box. ALT+1 Go to the previous folder. ALT+2 Up One Level button: Open the folder one level above the open folder. DELETE Delete button: Delete the selected folder or file. ALT+4 Create New Folder button: Create a new folder. ALT+5 Views button: Switch among available folder views. Shift+F10 Display a shortcut menu for a selected item such as a folder or file.
  • 2. Microsoft Word 2007 Keyboard Shortcuts TAB Move between options or areas in the dialog box. F4 or ALT+I Open the Look in list. F5 Update the file list. Undo and redo actions ESC Cancel an action. CTRL+Z Undo an action. CTRL+Y Redo or repeat an action. Access and use task panes and galleries F6 Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) CTRL+TAB When a menu is active, move to a task pane. (You may need to press CTRL+TAB more than once.) TAB or Shift+TAB When a task pane is active, select the next or previous option in the task pane. CTRL+SPACEBAR Display the full set of commands on the task pane menu. SPACEBAR or ENTER Perform the action assigned to the selected button. Shift+F10 Open a drop-down menu for the selected gallery item. HOME or END Select the first or last item in a gallery. PAGE UP or PAGE DOWN Scroll up or down in the selected gallery list. Access and use smart tags Shift+F10 Display the shortcut menu for the selected item. ALT+Shift+F10 Display the menu or message for a smart tag or for the AutoCorrect Options button or the Paste options button. If more than one smart tag is present, switch to the next smart tag and display its menu or message. DOWN ARROW Select the next item on a smart tag menu. UP ARROW Select the previous item on a smart tag menu. ENTER Perform the action for the selected item on a smart tag menu. ESC Close the smart tag menu or message. Change the keyboard focus without using the mouse ALT or F10. Press either of these keys again to move back to the document and cancel the access keys. Select the active tab of the Ribbon and activate the access keys. F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW Move to another tab of the Ribbon. CTRL+F1 Hide or show the Ribbon. Shift+F10 Display the shortcut menu for the selected command. F6 Move the focus to select each of the following areas of the window:Active tab of the Ribbon Any open task panes Status bar at the bottom of the window Your document TAB or Shift+TAB Move the focus to each command on the Ribbon, forward or backward, respectively. DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW Move down, up, left, or right, respectively, among the items on the Ribbon. SPACEBAR or ENTER Activate the selected command or control on the Ribbon. SPACEBAR or ENTER Open the selected menu or gallery on the Ribbon. ENTER Activate a command or control on the Ribbon so you can modify a value. ENTER Finish modifying a value in a control on the Ribbon, and move focus back to the document. F1 Get help on the selected command or control on the Ribbon. (If no Help topic is associated with the selected command, a general Help topic about the program is shown instead.) Common tasks in Microsoft Office Word CTRL+Shift+SPACEBAR Create a nonbreaking space. CTRL+HYPHEN Create a nonbreaking hyphen. CTRL+B Make letters bold. CTRL+I Make letters italic.
  • 3. Microsoft Word 2007 Keyboard Shortcuts CTRL+U Make letters underline. CTRL+Shift+ Decrease font size one value. CTRL+Shift+> Increase font size one value. CTRL+[ Decrease font size 1 point. CTRL+] Increase font size 1 point. CTRL+SPACEBAR Remove paragraph or character formatting. CTRL+C Copy the selected text or object. CTRL+X Cut the selected text or object. CTRL+V Paste text or an object. CTRL+ALT+V Paste special CTRL+Shift+V Paste formatting only CTRL+Z Undo the last action. CTRL+Y Redo the last action. CTRL+Shift+G Open the Word Count dialog box. Create, view, and save documents CTRL+N Create a new document of the same type as the current or most recent document. CTRL+O Open a document. CTRL+W Close a document. ALT+CTRL+S Split the document window. ALT+Shift+C Remove the document window split. CTRL+S Save a document. Find, replace, and browse through text CTRL+F Find text, formatting, and special items. ALT+CTRL+Y Repeat find (after closing Find and Replace window). CTRL+H Replace text, specific formatting, and special items. CTRL+G Go to a page, bookmark, footnote, table, comment, graphic, or other location. ALT+CTRL+Z Switch between the last four places that you have edited. ALT+CTRL+HOME Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. CTRL+PAGE UP Move to the previous edit location. CTRL+PAGE DOWN Move to the next edit location. Switch to another view ALT+CTRL+P Switch to Print Layout view. ALT+CTRL+O Switch to Outline view. ALT+CTRL+N Switch to Draft view. Outline view ALT+Shift+LEFT ARROW Promote a paragraph. ALT+Shift+RIGHT ARROW Demote a paragraph. CTRL+Shift+N Demote to body text. ALT+Shift+UP ARROW Move selected paragraphs up. ALT+Shift+DOWN ARROW Move selected paragraphs down. ALT+Shift+PLUS SIGN Expand text under a heading. ALT+Shift+MINUS SIGN Collapse text under a heading. ALT+Shift+A Expand or collapse all text or headings. The slash (/) key on the numeric keypad Hide or display character formatting. ALT+Shift+L Show the first line of body text or all body text. ALT+Shift+1 Show all headings with the Heading 1 style. ALT+Shift+n Show all headings up to Heading n. CTRL+TAB Insert a tab character.
  • 4. Microsoft Word 2007 Keyboard Shortcuts Print and preview documents CTRL+P Print a document. ALT+CTRL+I Switch in or out of print preview. Arrow keys Move around the preview page when zoomed in. PAGE UP or PAGE DOWN Move by one preview page when zoomed out. CTRL+HOME Move to the first preview page when zoomed out. CTRL+END Move to the last preview page when zoomed out. Review documents ALT+CTRL+M Insert a comment. CTRL+Shift+E Turn change tracking on or off. ALT+Shift+C Close the Reviewing Pane if it is open. Full Screen Reading view HOME Go to beginning of document. END Go to end of document. n, ENTER Go to page n. ESC Exit reading layout view. References, footnotes, and endnotes ALT+Shift+O Mark a table of contents entry. ALT+Shift+I Mark a table of authorities entry (citation). ALT+Shift+X Mark an index entry. ALT+CTRL+F Insert a footnote. ALT+CTRL+D Insert an endnote. Work with Web pages CTRL+K Insert a hyperlink. ALT+LEFT ARROW Go back one page. ALT+RIGHT ARROW Go forward one page. F9 Refresh. Delete text and graphics BACKSPACE Delete one character to the left. CTRL+BACKSPACE Delete one word to the left. DELETE Delete one character to the right. CTRL+DELETE Delete one word to the right. CTRL+X Cut selected text to the Office Clipboard. CTRL+Z Undo the last action. CTRL+F3 Cut to the Spike. Copy and move text and graphics Press ALT+H to move to the Home tab, and then press F,O. Open the Office Clipboard CTRL+C Copy selected text or graphics to the Office Clipboard. CTRL+X Cut selected text or graphics to the Office Clipboard. CTRL+V Paste the most recent addition to the Office Clipboard. F2 (then move the cursor and press ENTER) Move text or graphics once. Shift+F2 (then move the cursor and press ENTER) Copy text or graphics once. ALT+F3 When text or an object is selected, open the Create New Building Block dialog box. Shift+F10 When the building block for example, a SmartArt graphic is selected, display the shortcut menu that is associated with it. CTRL+F3 Cut to the Spike.
  • 5. Microsoft Word 2007 Keyboard Shortcuts CTRL+Shift+F3 Paste the Spike contents. ALT+Shift+R Copy the header or footer used in the previous section of the document. Insert special characters CTRL+F9 A field Shift+ENTER A line break CTRL+ENTER A page break CTRL+Shift+ENTER A column break ALT+CTRL+MINUS SIGN An em dash CTRL+MINUS SIGN An en dash CTRL+HYPHEN An optional hyphen CTRL+Shift+HYPHEN A nonbreaking hyphen CTRL+Shift+SPACEBAR A nonbreaking space ALT+CTRL+C The copyright symbol ALT+CTRL+R The registered trademark symbol ALT+CTRL+T The trademark symbol ALT+CTRL+PERIOD An ellipsis CTRL+`(single quotation mark), `(single quotation mark) A single opening quotation mark CTRL+' (single quotation mark), ' (single quotation mark) A single closing quotation mark CTRL+` (single quotation mark), Shift+' (single quotation mark) Double opening quotation marks CTRL+' (single quotation mark), Shift+' (single quotation mark) Double closing quotation marks ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears) An AutoText entry Insert characters by using character codes The character code, ALT+X Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol (), type 20AC, and then hold down ALT and press X. ALT+X Find out the Unicode character code for the selected character ALT+the character code (on the numeric keypad) Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad. Extend a selection F8 Turn extend mode on. F8, and then press LEFT ARROW or RIGHT ARROW Select the nearest character. F8 (press once to select a word, twice to select a sentence, and so on) Increase the size of a selection. Shift+F8 Reduce the size of a selection. ESC Turn extend mode off. Shift+RIGHT ARROW Extend a selection one character to the right. Shift+LEFT ARROW Extend a selection one character to the left. CTRL+Shift+RIGHT ARROW Extend a selection to the end of a word. CTRL+Shift+LEFT ARROW Extend a selection to the beginning of a word. Shift+END Extend a selection to the end of a line. Shift+HOME Extend a selection to the beginning of a line. Shift+DOWN ARROW Extend a selection one line down. Shift+UP ARROW Extend a selection one line up. CTRL+Shift+DOWN ARROW Extend a selection to the end of a paragraph.
  • 6. Microsoft Word 2007 Keyboard Shortcuts CTRL+Shift+UP ARROW Extend a selection to the beginning of a paragraph. Shift+PAGE DOWN Extend a selection one screen down. Shift+PAGE UP Extend a selection one screen up. CTRL+Shift+HOME Extend a selection to the beginning of a document. CTRL+Shift+END Extend a selection to the end of a document. ALT+CTRL+Shift+PAGE DOWN Extend a selection to the end of a window. CTRL+A Extend a selection to include the entire document. CTRL+Shift+F8, and then use the arrow keys; press ESC to cancel selection mode Select a vertical block of text. F8+arrow keys; press ESC to cancel selection mode Extend a selection to a specific location in a document. Select text and graphics in a table TAB Select the next cell's contents. Shift+TAB Select the preceding cell's contents. Hold down Shift and press an arrow key repeatedly Extend a selection to adjacent cells. Use the arrow keys to move to the column's top or bottom cell. Select a column. CTRL+Shift+F8, and then use the arrow keys; press ESC to cancel selection mode Extend a selection (or block). ALT+5 on the numeric keypad (with NUM LOCK off) Select an entire table. Move through your document LEFT ARROW One character to the left RIGHT ARROW One character to the right CTRL+LEFT ARROW One word to the left CTRL+RIGHT ARROW One word to the right CTRL+UP ARROW One paragraph up CTRL+DOWN ARROW One paragraph down Shift+TAB One cell to the left (in a table) TAB One cell to the right (in a table) UP ARROW Up one line DOWN ARROW Down one line END To the end of a line HOME To the beginning of a line ALT+CTRL+PAGE UP To the top of the window ALT+CTRL+PAGE DOWN To the end of the window PAGE UP Up one screen (scrolling) PAGE DOWN Down one screen (scrolling) CTRL+PAGE DOWN To the top of the next page CTRL+PAGE UP To the top of the previous page CTRL+END To the end of a document CTRL+HOME To the beginning of a document Shift+F5 To a previous revision Shift+F5 After opening a document, to the location you were working in when the document was last closed Move around in a table TAB To the next cell in a row Shift+TAB To the previous cell in a row
  • 7. Microsoft Word 2007 Keyboard Shortcuts ALT+HOME To the first cell in a row ALT+END To the last cell in a row ALT+PAGE UP To the first cell in a column ALT+PAGE DOWN To the last cell in a column UP ARROW To the previous row DOWN ARROW To the next row ALT+Shift+UP ARROW One row up ALT+Shift+DOWN ARROW One row down Insert paragraphs and tab characters in a table ENTER New paragraphs in a cell CTRL+TAB Tab characters in a cell Copy formatting CTRL+Shift+C Copy formatting from text. CTRL+Shift+V Apply copied formatting to text. Change or resize the font CTRL+Shift+F Open the Font dialog box to change the font. CTRL+Shift+> Increase the font size. CTRL+Shift+ Decrease the font size. CTRL+] Increase the font size by 1 point. CTRL+[ Decrease the font size by 1 point. Apply character formats CTRL+D Open the Font dialog box to change the formatting of characters. Shift+F3 Change the case of letters. CTRL+Shift+A Format all letters as capitals. CTRL+B Apply bold formatting. CTRL+U Apply an underline. CTRL+Shift+W Underline words but not spaces. CTRL+Shift+D Double-underline text. CTRL+Shift+H Apply hidden text formatting. CTRL+I Apply italic formatting. CTRL+Shift+K Format letters as small capitals. CTRL+EQUAL SIGN Apply subscript formatting (automatic spacing). CTRL+Shift+PLUS SIGN Apply superscript formatting (automatic spacing). CTRL+SPACEBAR Remove manual character formatting. CTRL+Shift+Q Change the selection to the Symbol font. View and copy text formats CTRL+Shift+* (asterisk on numeric keypad does not work) Display nonprinting characters. Shift+F1 (then click the text with the formatting you want to review) Review text formatting. CTRL+Shift+C Copy formats. CTRL+Shift+V Paste formats. Set the line spacing CTRL+1 Single-space lines. CTRL+2 Double-space lines. CTRL+5 Set 1.5-line spacing. CTRL+0 (zero) Add or remove one line space preceding a paragraph. Align paragraphs CTRL+E Switch a paragraph between centered and left-aligned.
  • 8. Microsoft Word 2007 Keyboard Shortcuts CTRL+J Switch a paragraph between justified and left-aligned. CTRL+R Switch a paragraph between right-aligned and left-aligned. CTRL+L Left align a paragraph. CTRL+M Indent a paragraph from the left. CTRL+Shift+M Remove a paragraph indent from the left. CTRL+T Create a hanging indent. CTRL+Shift+T Reduce a hanging indent. CTRL+Q Remove paragraph formatting. Apply paragraph styles CTRL+Shift+S Open Apply Styles task pane. ALT+CTRL+Shift+S Open Styles task pane. ALT+CTRL+K Start AutoFormat. CTRL+Shift+N Apply the Normal style. ALT+CTRL+1 Apply the Heading 1 style. ALT+CTRL+2 Apply the Heading 2 style. ALT+CTRL+3 Apply the Heading 3 style. Perform a mail merge ALT+Shift+K Preview a mail merge. ALT+Shift+N Merge a document. ALT+Shift+M Print the merged document. ALT+Shift+E Edit a mail-merge data document. ALT+Shift+F Insert a merge field. Work with fields ALT+Shift+D Insert a DATE field. ALT+CTRL+L Insert a LISTNUM field. ALT+Shift+P Insert a PAGE field. ALT+Shift+T Insert a TIME field. CTRL+F9 Insert an empty field. CTRL+Shift+F7 Update linked information in a Microsoft Office Word source document. F9 Update selected fields. CTRL+Shift+F9 Unlink a field. Shift+F9 Switch between a selected field code and its result. ALT+F9 Switch between all field codes and their results. ALT+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. F11 Go to the next field. Shift+F11 Go to the previous field. CTRL+F11 Lock a field. CTRL+Shift+F11 Unlock a field. Handwriting recognition Left ALT+Shift Switch between languages or keyboard layouts. +C Display a list of correction alternatives. +H Turn handwriting on or off. ALT+~ Turn Japanese Input Method Editor (IME) on 101 keyboard on or off. Right ALT Turn Korean IME on 101 keyboard on or off. CTRL+SPACEBAR Turn Chinese IME on 101 keyboard on or off. Function keys F1 Get Help or visit Microsoft Office Online. F2 Move text or graphics.
  • 9. Microsoft Word 2007 Keyboard Shortcuts F4 Repeat the last action. F5 Choose the Go To command (Home tab). F6 Go to the next pane or frame. F7 Choose the Spelling command (Review tab). F8 Extend a selection. F9 Update the selected fields. F10 Show KeyTips. F11 Go to the next field. F12 Choose the Save As command (Microsoft Office Button ). SHIFT+Function key Shift+F1 Start context-sensitive Help or reveal formatting. Shift+F2 Copy text. Shift+F3 Change the case of letters. Shift+F4 Repeat a Find or Go To action. Shift+F5 Move to the last change. Shift+F6 Go to the previous pane or frame (after pressing F6). Shift+F7 Choose the Thesaurus command (Review tab, Proofing group). Shift+F8 Shrink a selection. Shift+F9 Switch between a field code and its result. Shift+F10 Display a shortcut menu. Shift+F11 Go to the previous field. Shift+F12 Choose the Save command (Microsoft Office Button ). CTRL+Function key CTRL+F2 Choose the Print Preview command (Microsoft Office Button ). CTRL+F3 Cut to the Spike. CTRL+F4 Close the window. CTRL+F6 Go to the next window. CTRL+F9 Insert an empty field. CTRL+F10 Maximize the document window. CTRL+F11 Lock a field. CTRL+F12 Choose the Open command (Microsoft Office Button ). CTRL+SHIFT+Function key CTRL+Shift+F3 Insert the contents of the Spike. CTRL+Shift+F5 Edit a bookmark. CTRL+Shift+F6 Go to the previous window. CTRL+Shift+F7 Update linked information in an Office Word 2007 source document. CTRL+Shift+F8, and then press an arrow key Extend a selection or block. CTRL+Shift+F9 Unlink a field. CTRL+Shift+F11 Unlock a field. CTRL+Shift+F12 Choose the Print command (Microsoft Office Button ). ALT+Function key ALT+F1 Go to the next field. ALT+F3 Create a new Building Block. ALT+F4 Exit Office Word 2007. ALT+F5 Restore the program window size. ALT+F6 Move from an open dialog box back to the document, for dialog boxes such as Find and Replace that support this behavior. ALT+F7 Find the next misspelling or grammatical error.
  • 10. Microsoft Word 2007 Keyboard Shortcuts ALT+F8 Run a macro. ALT+F9 Switch between all field codes and their results. ALT+F10 Maximize the program window. ALT+F11 Display Microsoft Visual Basic code. ALT+SHIFT+Function key ALT+Shift+F1 Go to the previous field. ALT+Shift+F2 Choose the Save command (Microsoft Office Button ). ALT+Shift+F7 Display the Research task pane. ALT+Shift+F9 Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+Shift+F10 Display a menu or message for a smart tag. CTRL+ALT+Function key CTRL+ALT+F1 Display Microsoft System Information. CTRL+ALT+F2 Choose the Open command (Microsoft Office Button ). Visit http://www.shortcutmania.com/ for more printable keyboard shortcuts