How to make efficient powerpoint slides
Download as PPT, PDF22 likes19,306 views
This document provides tips and best practices for creating effective PowerPoint presentations. It discusses formatting slides appropriately for the audience, focusing content, using visuals like charts and media, proper use of animations and transitions, and delivery methods. Tips are provided for different types of presentations like speaker-led, self-running, and interactive presentations. Factors like audience size and knowledge, as well as content creation, text formatting, use of images, videos and naming conventions are also covered.
Ad
More Related Content
What's hot (20)
Viewers also liked (20)
Ad
Similar to How to make efficient powerpoint slides (20)
Ad
More from Balasubramanian Thiagarajan (20)
Recently uploaded (13)
How to make efficient powerpoint slides
- 1. Effective PowerPoint presentation Dr. T. Balasubramanian M.S. D.L.O.
- 2. Aims To help you to create effective presentation Help in avoiding common pitfalls in PowerPoint presentation To reveal some of the hidden but useful features in PowerPoint
- 3. Assumptions You are familiar with PowerPoint interface You have already tried and generated PowerPoint slides You use presentation software on a regular basis
- 4. Did you Know That you can add speaker notes to your slide? That you can print out not only the slides but also your notes? That you can add commentaries to your slide? That you can make your slide interactive? That you can undo the last 20 actions of PowerPoint.
- 5. What makes an effective ppt ? Appropriately designed formatting for the audience / medium Tight focus on the subject Use of appropriate themes and font colors Right amount of text in each slide (No overcrowding) Use of charts in place of raw numbers / data Use of sound / video to create interest – should not be a distracter Animations / transitions should not be over domineering
- 6. Audience factors Size of the audience Age of audience Basic knowledge level of the target audience Make notes about the purpose of the presentation Always number your slides
- 7. Types of presentation methods Speaker led presentation Self running presentation User interactive presentation Create a good intro slide
- 8. Speaker led presentation Your slides need not tell the whole story Slides are no more than support materials for the speaker Primary message will have to come from the speaker Slides should not contain lot of information. You should be the only Hero. Let the audience listen to you
- 9. Speaker led presentation pitfalls Needs lot of planning Handouts to audience Handling PowerPoint controls Take care to create summary slide
- 10. Self running presentations Slides should carry the entire show All information should be there in the slides Voice commentary is a must Ideal for individual / small group teaching Timing should be precise – User should get to see the next slide as soon as he completes reading the previous one
- 11. User interactive presentation User input is needed for this presentation You need to place arrows for easy user interaction This presentation is ideal for mass distribution HTML / Web format is best for this type of presentation
- 12. Delivery methods PowerPoint slide show – you need to have PowerPoint programme / viewer installed in the user’s system Web browser show – No special software needed – used for self running / user interactive shows Show on CD – Useful for self running / user active shows
- 13. Delivery methods (contd) Over head transparencies – used only for speaker led show – Beware of transparencies you buy. Transparencies designed for inkjet printers may melt when laser printer is used. 35 mm slides – Expensive – Resolution high, image quality better. Paper handouts
- 14. Projection medium Overhead projector 35 mm slide projector Computer driven presentations For case change select and press Shift and F3
- 15. Overhead projection Not the ideal way to present Image is medium sized / poor quality For headings choose Arial / Times Roman fonts (Always choose Bold) Prefer black fonts in light background Keep the content pretty simple Avoid graphics
- 16. 35 mm slides Choose 35 mm slides in page setup Prefer light text on dark background Avoid patterned backgrounds Bright yellow texts on navy blue background is preferred Animations / transitions don’t work Very expensive
- 17. Computer driven presentations Need computer / computer based projection systems (LCD) Any font can be used. Caution – The chosen font should be available in the computer used for projection Background color should be tailored to the room’s illumination Animations /transitions / videos/audios can be used
- 18. Content creation A canvas should have a painting This is a classic example of bad slide design
- 19. Content creation A canvas should have a painting Shadow effect can be used to emphasize a point
- 20. Content creation (contd) Reassure the audience that you are a professional who knows what you are doing Assure the audience you had them in mind while creating the presentation Create content to suit your target audience
- 21. Text / Font size / Style Ideal font size – 28 – 34 (Bold) Titles / subtitles should be different font sizes Limit the amount of text. Use abbreviations Remember rule of 7 Emphasize key terms by playing with fonts
- 22. Use of pictures Pics enhance quality of presentation Don’t clutter a slide with too many pics Don’t use pics to enhance the design quality of presentation Preferable to use JPEG format
- 23. Animation Use subtle animations Animations should not distract the audience Lively animations can be used for informal presentation Use animation to highlight hyperlinks Use annotation facility to stress a point
- 24. Videos Videos enrich yr presentation Media should be ideally placed alongside to the text Always prefer to embed videos to the slide (Caution) AVI format is preferred
- 25. Naming convention Use short file names Following characters cannot be used in naming a ppt file: @, #, &, =, ?, $, /, \, ;. 8 letter word is preferred Following characters can be used in the naming convention: alphabets, number (0-9), _ , etc.
- 26. Saving format options in 2003 PPT PPS GIFF JPEG RTF Windows metafile Design template
- 27. Saving format options in 2007 .pptx – default format .potx – template .potm – Macro enabled template .ppsx – slide show .ppsm – Macro enabled show .pptm – To save VB enabled macros .thmx – theme .ppt – will open with older versions
- 28. Protecting your slide Pass word protection IRM rights Saving slides as image and recreating the presentation
- 31. Optimizing presentation Avoid using excessive embedded sounds Avoid using TIFF images Choose insert image option over dragging and pasting Recycle images by adding them to slide master rather than individual slides Compress images to optimize presentation further
- 32. Printing slides Color printing – will show background color well Gray scale printing – Inexpensive way of printing PowerPoint slides. Graphic portions of the slides will also get printed Black & white – Printing is fast. Suitable for slides that don’t contain excessive images. Non text images appear pitch black
- 33. Converting PPT to flash Flash runs in all computers Useful for web based presentation Free converters are available : iSpring PowerPoint to flash converter Flash files cannot be plagiarized
- 34. PowerPoint to flash converter
- 35. Name the capital city of India Chennai Calcutta New Delhi
- 36. For those who don’t want scripts Name the capital of India Chennai Calcutta New Delhi
- 37. Congratulations that is the correct answer
- 38. Sorry that was wrong. Try again.
- 39. Thankyou