MAHESH SAP FI NOTES

MAHESHNAIDU

SAP FINANCIAL (FI) NOTES
FULL CUSTOMIZATION PART WITH END USER AREA

WRITTEN BY:
MAHESHNAIDU M.B.A., SAP

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INTRODUCTION

SAP stands for System Application and Products in data Processing

FI stands for Financials
CO stands for Controlling

Version : ECC6

ECC stands for ERP Central Component

SAP was released in 1972 – It head quarters in Germany

What is ERP?

ERP stands for Enterprise Resource planning, it is integrated all functions in one
system.

Organization
|
--------------------0----------------------------------------------------------------------
| | | |
Purchase Dept. Store Dept. Production Dept. Accounts Dept.

Will have no of departments in organization. ERP integrate all the functions into one
system.

It will facilitate free flow of data among the departments.

Advantages:
Once stores person updates in the system – It can be shared by account person.
No mismatch in reporting – Data Source is only one once updation.

Store Department at Factory: Where the material is received are updates his
records send the bill to account person.
Accounts department at City office : Pass an entry in the books

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CUSTOMISATION PART

1. DEFINE COMPANY:

Path: Tools - Customizing –IMG (implementation guide) - Execute project
(trns.code SPRO)

SPRO stands for SAP Project Reference Object

Select SAP reference IMG button: This is called customization area or configuration
area or implementation area

Select IMG activity button

Path: SPRO- Enterprise structure - Definition - Financial accounting - Define
company (Tr code is OX15)

It we select IMG activity documentation button: It gives description part about company

To select IMG activity button: To do customization

Select new entries button
Company : VMH
Company name : MAHESHNAIDU GROUP OF COMPANY
Name of company2 : Blank
Street : Ameerpet
Postal code : 500034
Country : IN
Language key : EN
Currency : INR
Select save button or Ctrl+s

By default it gives the latest request we have to create our own request and afterwards
to transport to production clients
Select create request button (F8)
Give the short description : FI basic settings for MAHESH NAIDU Mills Ltd

Press enter

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Press enter once again to save in the request. We get a message data was saved: Data
was saved in two places: 1. Development client 800 2. In Transport request

2. DEFINE COMPANY CODE ( Tr code is OX02)

Path: Enterprise structure - Definition- financial accounting - edit, copy, delete,
check company code

Edit company code data


Give company code : VMH
City : Hyderabad
Country : IN
Currency : INR
Language : EN


Title : Select company
Name : MAHESH NAIDU mills ltd
Street : Ameerpet
Post code : 500034
City : Hyderabad
Country : IN

Press enter

To select our request number select dropdown button beside request number.
We can see here number of requests.
Select request number by seeing the description.
Press enter to save in the request.

Description can be same should be different

3. ASSIGN COMPANY CODE TO COMPNAY

Path: SPRO - Enterprise structure - Assignment - Financial accounting - Assign
company code to company ( Tr code is OX16)

Select position button give the company code VMH enter
For company VMH assign company VMH

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Select dropdown beside request number
Select your request number & Press enter to save in the request

4.Define Business Areas

path: SPRO- Enterprise structure- Definition -financial accounting- define
business area ( Tr code is OX03)

Business area : VMHH
Description : Hyderabad VMH
Business area : VMHB
Description : Bangalore VMH
Select save button or C trl+s
Press enter to save in your request

5. CREATION OF CHART OF ACCOUNTS

path: SPRO - Financial accounting- General ledger accounting - GL accounts -
Master Data-Preparation - Edit chart of accounts list (TR.CODE.OB13)

Select new entries button.

Chat of accounts : VMH
Description : Chart of Accounts for MAHESH NAIDU group
Maintenance language : English
Length of GL account no. : 6 (min 6 max 10)
Controlling integration : select manual creation of cost elements
Group chart of accounts : Blank

Under status deselect blocked check box (do not select blocked check box)
Select your request and press enter to save in your request

6. ASSIGN COMPANY CODE TO CHART OF ACCOUNTS

Path: SPRO- Financial accounting - General ledger accounting- GL Accounting-
Master data-Preparation-Assign company code to chart of accounts. (Tr .code
OB62)

Select position button

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Give the company code : VMH
Press Enter

7. DEFINE ACCOUTN GROUP

CUSTOMIZATION (TR.CODE.OBD4)

path: SPRO-Financial accounting-General ledger accounting- GL accounts-
master data-preparations-Define account group

select new entries button

Chart of Account Name From To
accounts group account account
VMH SCPL Share Capital 100000 100099
VMH RSPL Reserves & Surplus 100100 100199
VMH ACDN Accumulated depreciation 100200 100299
VMH SCLN Secured Loans 100300 100399
VMH UNSL Unsecured loan 100400 100499
VMH CLPL Current Liabilities and 100500 100599
Provisions
VMH FAST Fixed Assets 200000 200099
VMH CAST Current Assets loans & 200100 200199
Advances
VMH SALE Sales 300000 300099
VMH OTHER Other Income 300100 300199
VMH INCR Increase / Decrease in 300200 300299
stocks
VMH RMCL Raw material consumption 400000 400099
VMH PRSN Personnel cost 400100 400199
VMH MFRG Manufacturing Expenses 400200 400299
VMH ADMN Administration Expenses 400300 400399
VMH INTR Interest 400400 400499
VMH DEPR Depreciation 400500 400599

Select save button on Ctrl+s
Select your request and press enter and save in your request

8. Retained earnings accounts:

Path: SPRO – Financial accounting – General ledger accounting – GL Accounts
– Master Data – Preparations – Define retained earnings account.

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Give you chart of accounts VMH enter. The transaction code is OB53 .
Account assignment

P & L Statement type ‘X’
Account 100100

9. Fiscal year

Fiscal year Fiscal year variant

Indian companies periods April to March +4 special periods V3
US Companies Jan to Dec.+4 Special Periods K4
July to June+4 Special periods V6
Oct. to Sep+4 special periods V9

SAP known only calendar year periods –we have to convert calendar year periods to
our accounting year periods.

Month Days Periods Year shift
January 1 31 10 -1
February 2 29 11 -1
March 3 31 12 -1
April 4 30 1 0
May 5 31 2 0
June 6 30 3 0
July 7 31 4 0
August 8 31 5 0
September 9 30 6 0
October 10 31 7 0
November 11 30 8 0
December 12 31 9 0

Path: SPRO – Financial accounting – Financial accounting Global settings –
Fiscal year – Maintain fiscal year variant (Maintain shortened fiscal year)
(Trs.code is OB29)

Select position button fiscal variant V3

Press enter
Select fiscal variant V3
Double click on period’s folder

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Select back arrow

No. of posting periods : 12
No. of special periods : 4
Select your request press enter and press enter save in your request.

Select Fiscal year variant :B1
Double click on period’s folder.

First column Month
Second column Day
Third column Period
Last column Year shift

Month Day Period Year Shift
1 31 10 -1
2 29 11 -1
3 31 12 -1
4 30 1 0
5 31 2 0
6 30 3 0
7 31 4 0
8 31 5 0
9 30 6 0
10 31 7 0
11 30 8 0
12 31 9 0

Select save button

10. Assign company code to a Fiscal year variant

Path: SPRO – Financial accounting – Global settings – Fiscal year – Assign
company code to a Fiscal year variant (Trs.code is OB37)

Give your company code : VMH
Press enter

For company code : VMH

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Assign fiscal variant : V3
Select save button

Ignore the warning message press enter and press enter to save in the request.

11. POSTING PERIODS

Define variants for open posting periods:

Path: SPRO – Financial accounting global setting – Document – posting periods-
Define variants for open posting periods (tc is obbo)


Variant Name
VMH posting period variant for VMH

Ctrl+s, press enter in save

Assign posting period variant to company code:

Path: SPRO-Financial Accounting- Financial accounting global settings-
Document – posting periods – assign posting period variant company code.
(tc is obbp)


Give the company code VMH
For company code VMH assign variant VMH select save button or Ctrl+s
Press enter to save in your request.

Define open and closed posting periods for variant::

Path: SPRO – Financial accounting Global settings – Document – Posting
periods- open and close posting periods.(tc is ob52)

Select new entries button.

Vare : Select VMH
Account type (A): Select + (valid for all accounts type)
From Account Blank
To account Blank
From period one (1) 1
Year 2008

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To period 12
Year (Fiscal year) 2008
From period2 13
Year 2008
To period 16
Year 2008

Second column is option (from period 2)
Authorization group (Au.Gr): Blank


Select your request and press & enter to save in your request.

12. Document type and no. ranges

Path: SPRO-Financial accounting-Financial accounting Global settings –
Document –Document Header-Define Document Types (Tr.code:OBA7)

Document type select : SA
GL Account document
Press Enter
Select type : SA
Select details button (Ctrl+shift+F2)
Number range : 01
Select number range information button
Select change intervals button (↓)
Select interval button
No. range : 01
Year : 2008
From number : 1
To Number : 100000
Current number : 0
Deselect external (Ext) check box

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If we select external check box, we have to give at the time of posting what should be
the document number.

Select press enter.
Ignore warning message press enter
13. Field status variant and field status groups

Path: SPRO- Financial accounting – Financial global settings – Document –Line
item-Controls- Define filed status variants (OBC4)

Select field status variant 1000 that is IDES group
Select copy as button (F6)
Change filed status variant (FSTV) to VMH
Change field status name to field status VAR for VMH
Press enter

Select copy all button
We get a message number of dependent entries copies 49
Press enter
Select your request and press enter to save in your request.

Select field status variant : VMH
Double click on field status group’s folder
Double click field status on G001 that general (with, text, allocation)
Double click on General data
Text make it required entry filed
Select next group button
Select next page or page down button two times.
Business areas make it as required entry field
Select Save

Double click on field status group G005
That is Bank A/c obligatory value date

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Texts make it as required entry field
Select next group button
Select next page or page down button two times.
Business area makes it as required entry field.
Select next group button two times,
Value date make it as required entry filed.
Select Save button

14. Assign company code to field status variant :

Path: SPRO-Financial accounting-Financial accounting Global settings-Document
– Line time-Controls-Assign company code to field status variants.
(OBC5)

Press enter
For company code : VMH
Assign field status variant : VMH

TOLERANCE GROUPS:

15. Define Tolerance group G/L Accounts

Path :SPRO – Financial accounting – General Leger Accounting –Business
transactions-open item clearing –clearing difference- Define tolerance groups for
G/L Accounts(OBA0)

Company code : VMH
Tolerance group : Blank
Description : Tolerance group for VMH
Debit posting : 0
Credit posting : 0
Debit percentage : 0

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Credit percentage : 0
Select Save button
Select your request and press enter and save in your request.

16. Tolerance group for employees.

Path: SPRO-Financial Accounting –General Ledger Accounting –Business
transactions – Open Item clearing - Clearing differences – Define tolerance
groups for employees.(OBA4)

Group : Blank
Company code : VMH
Upper limits for posting
Amount per document (Maximum Amount 9999999999)
Amount per open item account item 9999999999 cash discount per line item 10
Permitted payment difference : Blank
Select Save

17. ASSIGN TOLERANCE GROUP FOR COUNTRY

SPRO-Financial accounting –Financial accounting global settings-Tax on sales /
Purchases - Basic settings - Assign country calculation procedure (OBBG)

Give the country IN for India
Press enter
For country IN assign procedure TaxUS
Sales Tax – USA

18. Maintain controlling area

path :- →controlling → general controlling → organization → maintain controlling area
→ double click on maintain controlling area (OKKP)
Controlling area : VMH
Assignment control : controlling area same as company code
Currency setting :
Currency type : 10 (company code currency)
Other settings :

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Cctr.std. hierarchy : VMHHIER
Select save button
If we got message
Select “yes” button
Double click on activate components /control indicators
Controlling area for : VMH
Fiscal year : 2013
Cost centers : component active
Select ■ AA.activity type check box
Order management : component active
Profit center ACCTG: check box select ■
Select save button
If we get message
Press enter

Maintain controlling area settings

SPRO→ controlling → profit center accounting → basic settings → controlling area
settings → maintain controlling area settings → maintain controlling settings
(OKKS FOR YOUR COMPANY)
(TC IS 0KE5)

Controlling area : VMH (okks)
Controlling area : VMH
Standard hierarchy : VMHPCTRGR
NAME; controlling are for VMH
Select Elim. Of int. business vol : check box
FCTR local currency type : 20 (controlling area currency
Select STORE transaction currency check box
Profit center local currency : inr (it will come automatically)
Select save button

Classify G/L Account for document splitting s

Spro : financial Accounting (NEW) → general ledger Accounting (NEW)→ business
transactions → document splitting → classify G/L Accounts for document splitting

Chart of Account : VMH
Press enter
Select three columns

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Acct from Acct To cat description
100000 299999 01000
300000 399999 30000 it will come automatically
400000 499999 20000

Select save button

DEFINE DOCUMENT SPLITTING CHARACTERISTIC FOR GENERAL
LEDGER ACCOUNTING

SAME FATH AND NEXT STEP

Deselect all check boxes
Select save button

ACTIVITE DOCUMENT SPLITTING

SAME PATH AND NEXT STEP
Select document splitting check box■
Select save button

leading ledger
MAINTAIN GLOBAL PARAMATERS

Path: →spro→ financial Accounting→ financial Accounting global settings → company code
→ enter global parameters (OBY6)

Company code : VMH
Press enter
Select company code : VMH
Select details button

Select propose fiscal year ■ check box
Select defened default value data ■ check box
Select negative posting permitted ■ check box
Select Additional data button
TDS NO ABCD 1213456
TAN NO 123456 ABCD

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Select back arrow
Select save button

CREATION OF GENERAL LEDGER MASTERS

Path: Accounting →Financial accounting –General Ledger-Master records –GL
Accounts-Individual Processing –Centrally (Tr. Code is FS00)

1) 100100 RESERVES AND SURPLUS

Give the GL account 100100
Company code VMH
From the menu select → GL Account →create

Account group: select reserves & surplus

Select balance sheet account radio button ●
Short text: surplus in P & L Account
GL Account Large text: Surplus in profit & Loss Account
Select control data tab
Select only balances in local currency in check box■
We have kept
Tolerance group: Blank
Select line item display check box■
Short key select 001 posting data
Select create / bank / interest
Field status group G001 General (with text, allocation)
Select Save button

2) 100000 SHARECAPITAL
GL Account : 100000
Company code : VMH
Select with template button
GL Account : 100100 (Surplus in P & L Account)

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Company code : VMH
Press enter
Change account group to Share capital
Select balance sheet a/c radio button●
Change short text to : equity Share capital
Change GL account long text to : Equity share capital
Other filed are common & select save button

3) 200100 CASH ACCOUNT (current assets and loans and advances )
GL Account 200100
Company code : VMH
Give the GL Account 100100 surplus in P & L account
Company code : VMH
Press enter
Change account group to current assets, loans & advances
Change short text to Cash account
Select balance sheet a/c radio button
Change GL account long text to Cash account
Select create / bank / interest tab
Change filed status group to: G005 bank accounts (Obligatory value date)
Select relevant cash flow check box,
To view the accounts created

4) 400100 SALARIES ACCOUTN (personal cost)

Creation of GL masters (FS00)

Give the GL Account 400100
Company code : VMH
Give the GL Account 100000 (Equity share capital )

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Company code : VMH
Press enter
Change account group to personnel cost (Staff cost)
Select P & L statement radio button
Change short text to : Salaries A/c
Change long text to : Salaries A/c
Other fields are common

5) 400300 RENT ACCOUTN (administration cost)
GL A/c No : : 400300
Company code : VMH
Give the GL account : 400100 salaries
Company code : VMH
Press enter
Change account group to Administration
Change short text to : Rent account
Change long text to : Rent account

6) 100500 OUTSTANDING EXPENCES(current liabilities and provisions)
GL Account : 100500
Company code : VMH
Give the GL account : 100000 (Equity share capital)
Company code : VMH
Press enter
Account group to: Current liability & Provisions.
Change short text to : Outstanding expenses

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Change GL Account: Outstanding expenses
Select open item management check box
Select save button

7) 100300 SECURED LOANS

Give the GL account no. : 100300
Company code : VMH
Give the GL Account no. : 100000 Equity share capital
Company code : VMH
Press enter
Change the account group to : secured loans
Change short text to : SBI rupee term loan
Change GL account long text to : SBI rupee term loan
Change GL Account text to SBI rupees term loan
Select Create / Bank / Interest tab
Field status group change to : G005
Interest indicator select : G1
Select save button

8) 400400 UNSECURED LOANS

GL Account no. : 400400
Company code : VMH
Give the GL account no. : 400100 salaries account
Company code : VMH
Press enter
Select type / Description tab
Change account group to interest
Change short text to interest a/c

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GL account long text: Interest account
Select save button

9) 100301 SBI RUPEE TERM LOAN

Give the GL account no.100301
Company code : VMH
Give the GL account no : 100300 (SBI Rupee Term Loan)
Company code : VMH
Press enter
Change short text and long test to : SBI FC term loan
Account currency change to USD
Deselect only balance and loan currency check box
Select create / bank / Interest tab
Interest indicator : Blank
Delete the dates
Select save button

10) 300100 OTHER INCOME
GL Account : 300100
Company code : VMH
Give the GL account no. : 400300 Rent account
Company code : VMH
Press enter
type/ Description Select tab
Change account group to : other income
change short text and GL account long text to : exchange gain
Select save button

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11) 400301 EXCHANGE LOSS
GL Account : 400301
Company code : VMH
Give the GL account no.400300 rent account
Company code : VMH
Press enter
Change short text and GL account long text to : exchange loss
Select save button

12) 200120 RAWMATERALS

Company code : VMH
Give the GL account no.200100 Cash A/c
Company code : VMH
Press enter
Change short text and GL A/c long text to:
Inventory RM (Raw material)
Select create /bank /interest tab
Field status group change to : G001
Deselect relevant to cash flow check box
Select save button

13) 100501 SUNDRY CREDITORS TO RAW MATERIALS
GL Account No.100501
Company code : VMH

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Give the GL A/c No.100500 (Outstanding exp)
Company code : VMH
Press enter
Select type/ Description tab
Change short test and GL account long test to : Sundry Creditor to RM
Deselect only balances in local currency check box
Reconciliation account for account type select vendor
Deselect open item management check box
Sort key :Select : 012 vendor number
Field status group change to : G067 (reconciliation accounts)
Select save button

14) 200105 SBI CURRENT ACCOUNT

Company code : VMH
Give the GL account no. : 200100 Cash A/c
Company : VMH
Press enter
Change short text and GL account long text  SBI current A/c
Select save button

15) 200150 CURRENT ASSETS AND LOANS AND ADVANCES
(Advance to vendors)

GL A/c No. : 200150
Company code : VMH
Give the GL account no.100501 (Sundry creditor’s raw material)
Company code : VMH
Press enter

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Change account group to: current assets loans & advances
Change short text and GL account long text to : Advance to vendors

16) 300101 Cash discount received other income

Give the GL A/c no. : 300101
Company code : VMH
Give the GL account 300100 exchange gain
Company code : VMH
Press enter
Change short text and GL account long text to cash discount received.
Select save button

17) 200110 SUNDRY DEBITORS

Company code : VMH
Give the GL account no.200150 advance to vendors
Company code : VMH
Press enter
Change short text and GL account long text to ; Sundry Debtors
Change reconciliation account for account type to customers
Change sort key to 031 customer number
Select Create / Bank / Interest tab
Field status group : G067
Select save button

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18) 300000 SALES ACCOUNT
GL account no : 300000
Company code : VMH
Change GL account 300100 Exchange gain
Company code : VMH
Press enter
Select type/description tab
Change the account group to sales/.
Change short text and GL account loge text to : sales account

19) 100502 advance from customer current liabilities & provisions

Company code : VMH
Give the GL account no. : 200110 Sundry debtors
Company code : VMH
Press enter
Change account group to : current liability & provisions
Change short & GL account long text : advance from customers
Select save button

20) 200111 current assets & loans & advances
(Sundry debtor’s bill of exchange)

Company code : VMH

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Select with template
Give the GL account no.200110 Sundry debtors
Company code : VMH
Press enter
Change short text to sundry debtor’s bill of exchange
Change GL account long text to sundry debtors (bill of exchange)

21) 100302 SBI BILL DISCOUNTING

GL account no. : 100302
Company code : VMH
Select with template with button
Give the GL account no. : 100300 SBI Rupee Term loan
Company code : VMH
Change short text and GL account long text to SBI bill discounting
Select post automatically only check box
Select save button

22) CREATE 3 GL MASTERS
1. VAT receivable Current assets,
2. VAT payable Loans & Advances

Current liability

Company code : VMH

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Give the GL account no. : 200120 (Inventory RM)
Company code : VMH
Press enter
Change short and GL long text to VAT receivable
Select create / Bank /Interest tab
Field status group change to G041 (Tax office clearing accounts)
Select save button

VAT PAYABLE
Company code : VMH
Company code : VMH
Press enter
Select type/Description tab
Change account group to current liability and provisions
Change short text and GL account long text to VAT payable
Select save button

Company code : VMH
From the menu select GL account change
Tax category : Select * (All tax types allowed)
Select posting without tax allowed check box
Select save button
Ignore the warning message press enter
GL Account 300000 Sales A/c
Company code VMH
From the menu select GL account change

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Tax category : select *
Select posting without tax allowed check box
Select save button
Ignore the message press enter

22) 200130 WAGES ACCOUTS

Give the GL A/c no. : 200130 Wages A/c
Company code : VMH
Give the GL A/c no.200105 SBI A/c
Company code : VMH
Press enter
Change short text and GL Account long text to IDBI main bank
Select save button

23) 200131 SBI CHECK ISSUE
GL A/c No. : 200131
Company code : VMH
Give the GL A/c NO.200130
Company code : VMH
Press enter
Change short text and GL A/c long text to IDBI check issue
Select control data tabs
Select save button

23) 200132 DBI CHECK DEPOSIT
GL A/c No. : 200132
Company code : VMH

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Give the GL A/c No. : 200131
Company code : VMH
Press enter
Select type/description tab
Change short text and GL A/c long text to IDBI check deposit
Select save button

24) 400304 BANK CHARGES
GL A/c No. : 400304
Company code : VMH
Give the GL A/c No. : 400300 Rent A/c
Company code : VMH
Press enter
Change GL A/c short text and GL A/c long text to Bank charges
Select save button

25. 400200 MANUFACTRING COST

1. Conversion charges under manufacturing group
2. TDS on contractors under Current Liabilities & Provision group

MANUFACTRING COST

Give the GL A/c No. : 400200
Company code : VMH
Give the GL A/c : 400100 Salaries A/c
Company code : VMH
Press enter
Change the A/c group to manufacturing expenses
Change short text and GL A/c long text to Conversion changes

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Select save button

TAX DEDECTION SYSTEM
Give the GL Account no. : 100510
Company code : VMH
Give the GL A/c No.100500 outstanding exp.
Company code : VMH
Press enter
Change short text and GL account long text to TDS on Contractors
Select save button

Creation of 15 General ledger master FS00

S.No. GL Account No. Account No. Parameters to Maintain
to copy
1 200000 200110 Sundry -Account group –Fixed assets
Land debtors -200000-20009
-Change the account group Fixed
Assets
-Sort key -018 Asset number
Reconciliation A/c for account type –
Asset
-Field status group 067
Reconciliation accounts.

2 200005 200000Land -Do -
Buildings

3. 200010 -Do- -Do -
Plant & Machinery

4. 200015 -Do- -Do -
Furniture & Fixtures

5. 200020 -Do- -Do -
Vehicles

6. 200025 -Do-

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Capital work in -Do -
progress

7 100200 -Do- Account group-Accumulate
Accumulate depreciation
depreciation- Building -100200-100299
-Sort key -018 Asset number
-Reconciliation A/c for account type –
Assets
-Field Status group- 067
Reconciliation accounts

8 100205 100200 -Do -
Accumulated Depreciation -
depreciation –Plant & Buildings
Machinery

9. 100210 -Do- -Do-
Accumulated
depreciation –Furniture
& Fixtures

10 100215 Accumulated -Do- -Do-
depreciation –Vehicles

11. 300102 Assets sales 300100 Account group –other income
Exchange gain 300100-300199
Sort key -018Asset number
Field status group G052

12 300103 Profit on asset -Do- -Account group other Income
sale -300100-300199
-Sort key 018 Asset number
-Field status group -G001

13 400302 Loss on asset -Do- -Do-
sale

14 400303 Loss due to -Do- -Do-
scrapping

15 400500 Depreciation Change the Account group
Depreciation

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400500-400599
Sort key -018 Asset number
Filed status group-G001

CREATION OF PROFIT CENTER

PATH →Accounting financial accounting general ledger master records
profit center individual processing create (tc is ke 51)

Profit center : 1000
Press enter
Analysis period 01.04.2013 (establish meant date)
Name : export
Long text : export
Person response : Mr. Maheshnaidu
Profit center group: VMHPCTRGRP
Segment: VMHH (H means Hyderabad)
Select activate button (I)

ANOTHER PROFIT CENTER

Profit center : import
Copy
Copy from profit center : export
Press enter

Change name: import
Change long text: import center for import
Change person response: Mr. Mahesh
NOTE: other fields are common
Select activate button ( i )

NOTE: message will appear profit center import has been created

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Posting of transactions

Path: Accounting – Financial Accounting –General Ledger→ document entry→
enter general posting for ledger (tc is FB01L)

Posting transaction : today date
Document date : In case of purchases document date will be party bill date-
we can enter manually 30.09.2008 or select F4- It gives calendar and select F-2 – It
selects today’s date .

Posting date : Ledger updation will be based on posting date period will
appeal automatically based on
Posting date : 30.09.2008 (today states)
Reference : Party bill No
Doc No : 1
Normal cases

Document date (F4) : 30.09.2008
Posting date: will come automatically this is server date.
Type : SA
Company code : VMH
Currency : INR
System does not know debits and credits to differentiate between debit and credit SAP
Has given posting keys

Posting key 40 GL account Debit
Positing key 50 GL Account Credit
Posting key: Select 40
Account select the drop down button

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GL long text : *Cash*
Company code : VMH
GL Account : 2*
Press enter

Select account No.200100
Press enter

200100 Cash account – Filed status GRP-G005

Text Business Area Value date required
In enter global parameters select define default value
date check box
Amount : 400000
Business area : VMHH (profit center)
Text : Equity share capital receipt
Posting key : Select 50
Select account : 100000 Equity share capital
Press enter
Amount enters : *(star)

Note: * (star) Means debits and credits equal
Text Enter : +
‘+ ‘(plus) mean copies the last line item narration in the same document.

Press enter

From the menu select document simulate (Shift +F9)
In one document we can have 999 line items.

We get a message document 1 was posted in company code: VMH

How to view the last posted document 1.

From the menu select document display.

Select display document header button or (F5)

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Display document

Path: Accounting – Financial accounting – General ledger-Document –Display
(Tr.Code:FB03)

Select document list button
Document type : SA
Select executive button (F8)
To view last one week posted document 24/09/2008 to 1/10/2008

Select execute button
To view self (documents posted by us)
Select own documents only check box
To view documents posted by a specific user
From the menu select –> Edit –> Dynamic –> Selections (Shift +F4)
User name: SAPUSER
Select execute (F8) button
Double click on document no.1

Change document :

Path: Accounting – Financial Accounting –General ledger-Document –Change
(Trs.code is FB02)

Document No. : 1
Company code : VMH
Fiscal year : 2008
Press enter
Double click on first line item cash account
We can change only value date filed assignment filed and text filed.

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Account display:

Path: Accounting – Financial Accounting –General ledger – Account – Display
balances (Trs.code is FS10N)

To view more than one account transactions select multiple selection button beside GL
Account no.

We want to view random account numbers transactions.

Press select single value tab.

Give the account no. 100100
200100

Select copy button

To view continuous account numbers transactions

Press select ranges tab
Low limit : 100000
Upper limit : 100099

Select copy button

Select exclude single value tab
Singe value : 100050

Select copy button

select exclude intervals tab
Low limit : 100050
Upper limit : 100059
Select copy button
To view only one account
Select drop down button beside GL Account
Press enter
Select account no.100000 Equity share capital

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Company code : VMH
Fiscal year : 2008
Select execute (F8) button
Double click on cumulate balance amount
Double click on document No.1
Select call up document overview button (F9)
Select back arrow (F3)
Display will come like this
Document Number Posting date Text Amount
1 100000
2 200000
3 300000
-----------
Total Amount 600000
======

How to create our own line layout:
Select change layout button (Ctrl+F8)
Select the field which are not required
Select right arrow or hide selected fields button
From hidden fields column
Select posting date
Select left arrow show select field’s button change column positions

Column Pos Length
Document No. 1 10
Amount in local currency 4 20
Text 3 35
Posting date 2 10

Change text length 35 characters for amount in local currency select total check box
Select copy button

How save the layout:
Select save layout button (Ctrl+s)
Option 1 Option 2
Common to User specific
All

Layout : / VMH
Deselect user – specific check box
Description : Standard layout for VMH

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Select save button
Select back arrow two times
Double click cumulate balance amount

How to choose our layout:
Press select layout button (Ctrl+s)
Select : VMH

How to make default line layout:
From the menu select settings – layout - Administration
Keep the cursor on /VMH
Select define default setting button
Select save button
Select back arrow three times
Give the account no.200100 cash account
Execute (F8)
Double click on cumulative balance amount

Sample document:

Steps:
1. Create 3GL masters
A) Salaries A/c Personnel cost
B) Rent A/c Administration
C) Outstanding expenses – Current liabilities & Provision
2. Difference no. range interval for no. range X2
3. Creation of sample document
4. posting of transaction by copying sample document

To check account groups for giving account numbers. The transaction code is OBD4
(Check GL masters)

2. Define no. range interval for no. range X2:

Path: SPRO – Financial accounting –Financial accounting global settings –
Document – Document number ranges- (Trs.code is FBN1)


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Select change intervals button
No. range : X2
Year : 2008
From number : 500001
To number : 500100
Press enter & save button

3. Creation of sample document templates

Path: Accounting – Financial accounting – General ledger - Posting – Reference
documents – Sample document (F-01)

Document date : 30.09.2008
Posting date : 30.09.2008
Type : SA
Company code : VMH
Posting key : 40
Accounting : 400100 (salaries a/c)
Press enter
Amount : 500000
Text : Salaries provision for the month
Posting key : 40
Account : 400300 (Rent account)
Enter
Account : 75000
Text : Rent provision for the month
Posting key : 50

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Account no. : 100500 (outstanding exp)
Press enter

Amount enters : *
Text : Provision for the month

We get a message document 500001 was stored in company code: VMH

4. Posting of transaction by coping sample document : F-02)

From the menu select document post with reference.
Give the document no. : 500001
Company code : VMH
Fiscal year : 2008
Select display line items check box
Press enter
Change the document date : 31.10.2008
Press enter
Change the amount to 600000
Text : Add October (Salaries for the month of October)
Amount : 0
Press enter
Line item having zero will not update records
Ignore the warning message

Amount enters : * (star)

For text : Add October
From the menu select document simulate

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Hold Document

It is a temporary document
This is user for adjustment purpose or at the time of posting we do not know either debit
or credit.

This document can be deleted there is no tracking for this document.

A) Loans to Directors
Create as hold document a once he gives money back delete the document.
B) Payment to a party –purpose of payment we don’t know

Cash balance = Account balance +/ Hold documents
Hold documents will not update records

Steps:
1. Run a program called “RFTMBLU” for conversion of hold documents
2. Creation of hold documents
3. Delete / complete hold documents

1. Run a program called “RFTMBLU” for conversion of hold documents

Path: Tools – ABAP Workbench- Development –ABAP Editor (SE38)

Program : give the program name: RFTMPBLU
Select no. termination for read error check box ■
Message will come: no conversion necessary all held document are correct

2. Creation of hold documents
Use the transaction code (F-02) (FB01L)

Document no 1
Document date : Today date
Type : SA
Company code: VMH

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Posting key : 50
Account no. : 200100 (cash account)
Press enter
Give the amount : 5000
Text : Amount paid to Mr.X
From the menu select document hold
Tem parry document no. : VMH
Select hold document button
We get a message document VMH was held

Second document 2

Give the document date: Today date
Type : SA
Company code : VMH
Posting key : 40
Account 200100 (Cash account)
Press enter
Give the amount 20000
Text : Hold document testing
Posting key : 50
Account no. : 100000 (Equity share capital)
Press enter
Amount enters : * (Star)
Text : +
From the menu select Document –> Hold
Give the temporary document no. 123456 (give any number)

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3. Delete / Complete hold document (tc is FB01L)

Keep the cursor on document number 123456
Select delete button
select yes button
select back arrow (F3)
select document list button

4. Hold document and complete document (FB01L)

Select document no 12345 (double click)
Select choose button

Give posting key : 40
Account no. : 100000 Equity share
Press enter
Amount Enter : * (Star)
Business Area : VMHH (profit center)

Text : +

From the menu select document →Simulate and save button

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Park Documents

(This is used for approvals Cashier)

Steps:
1. Posting of packed document by cashier
2. Informed to Sr. person for release –Be cashier
3. Display packed document and change date and amount
4. After change, inform to Cashier about approval
5. Display changes to packed document

1. Posting of Parked Document

Path: Accounting – Financial accounting – General Ledger- Posting-General
document parking (F-65)

Give the document date : Today date
Document type : SA
Company code : VMH
Posting key : 40
Account : 200100 (Cash account)
Press enter
Amount : 9999
Text : park document testing
Posting key : 50
Account : 100000 (Equity share capital)
Press enter

Amount enters : * (Star)
Text : +

From the menu select – Document – Park document

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2. To check whether parking updates record or not:-

A/C number : 400100
Company code : VMH
Fiscal year : 2012

3. Informed to Senior Person for release parked document

From the menu select system –>short message
Give the title : Please release Doc.No.3
Receipt user id of senior person (sap user)
Recipient type : Select SAP logon name
Select express mail check box (Screen down right side)
Select send button (Shift+F8)
From the menu select system –> Create session

4. Display parked document and change date and amount then release

Path: Accounting –Financial accounting – General ledger-Document – parked
documents- post / delete (FBV0)

Enter by user ID : Cashier
Execute (F8)
To change the date
Select document header button

Change document date and posting date to 5.10.2008
Select back arrow
Select fast data enter button

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Change amount 6000 Debit
6000 Credit
Select back arrow
From the menu select document post

5. System messages send cashier about release
From the menu select –System –>Short message.
Title document no.3 released
Recipient User Id of Cashier
Recipient type
Select SAP logon name
Select express mail check box
Select send button (left side upper)
From the menu select system –> Create session

Change account group to Current liability & Provisions.
Change short text to outstanding expenses

4 .Display changes made to parked (released) document”

Path: Accounting –Financial accounting – General ledger-Document - Parked
Documents-Display changes (FBV5)

Company code : VMH
Document No : 3
Fiscal year : 2008
Press enter
Select all changes button
TO VIEW USER ID NAME
PATH “””MENU BAR →SYSTEM→USER ID →OWN DATA

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FOREIGN CURRENCY TRANSACTIONS

1. Check exchange rate type

Bank buying Exports G type
Bank selling Imports / Expenditure B type

Average rate MM /SD users’ type

Path: SPRO-SAP Net weaver- General Settings – Currencies – Check
exchange rate types

Exchange rate type: B (enter B)
Enter

2. Define translation rates for currency translation:

Giving conversion factors for two currencies

Path: SPRO – SAP Net weaver- General settings – Currencies – Define translation
Ratios for currency translation

The message select yes button.

Exchange rate type from to valid (from) Ratio (from) Ratio (to)
G (Bank buying) USD INR 01.10.2008 1 1
B (Bank selling) USD INR 01.10.2008 1 1
M (Average rate) USD INR 01.10.2008 1 1

Press enter
Create your request
Short text: G/L customization for VMH (description)

3. Enter exchange rates:

Path: SPRO- SAP Net weaver- General settings- currencies – Enter exchange
rates

Forex Table
We can enter Daily quotations / Week end quotations / Month end quotations.

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For each day end for each type we can enter only one rate.


Exchange type Valid from R from currency Director Quotation To
G 10.10.2008 1 USD 47.00 INR
B 10.10.2008 1 USD 47.50 INR
M 10.10.2008 1 USD 47.10 INR

Press enter and save button and enter to save in your request.

Exchange rates entry at the End User Area:

Path: Accounting – Financial accounting – General ledger-Environment – Current
settings – Enter translation rates) (S_BSE_68000174)

Exchange rate type : g
From currency : usd
To currency : inr
Valid from : 5.3.2012

Foreign currency postings for end user area:

SCENARIO :1 SCENARIO 2
When exchange rate is not entered at When exchange rate is entered at the
the time of posting. Time of posting

a. IF we don’t enter the rate at the time of posting, it takes rate from Forex
table

b. If take the latest date rate
01.10.2008 45
10.10.2008 47

Enter date : 15.10.2008

c. To enter default exchange rate type based on document type.
General ledger posting : SA Bank selling rate
Purchase INV posting (FI purchases) : KR Bank selling rate
MM Purchases : RE Bank selling rate

Sales invoice posting (FI Sales) DR Bank buying rate
SD sales RV Bank buying rate

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If we do not specify system takes average rate.

1. To enter default exchange rate type B (Bank selling rate) for document type
‘SA’

Use the Tr. Code is OBA7

Select type : SA
Under default values exchange rate type for foreign currency documents. Select B
(Bank selling rate)
Save

2. Posting of transaction (FB01L)

Give the document date : To days date
Type : SA
Company code : VMH
Currency : USD
Rate : Blank
Posting key : 40
Account : 400100 (salary)
Press enter
Text : Salary payment
Press enter
Posting key : 50
Account : 200100 (cash account)
Press enter
Amount : *
Text : +
From the menu select Document ->Simulate
Select save button

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Month end provision

Option 1: Accrual / Deferral document :
Steps
1. Creation of reversal reason and reversal reason should allow us to reverse on any
day.
2. Enter accrual / Deferral documents
A) Rent Provision 08.10.2008
B) Salary provision 31.10.2008

3. Reversal of accrual / deferral documents in one step

1.Creation of reversal reason and reversal reason should any day.

Path: SPRO- Financial accounting –General ledger accounting-Business
transactions –Adjustment posting / Reversal - Define reason for reversal

Reason : 11
Text : Real / Deferral Reversal reason for VMH
Select neg. posting check box ■
Select alternative position date check box ■
Save in your request

CREATION OF ACCURAL / DEFFERAL DOCUMENT
(Rent provision)

Path: Accounting – Financial Accounting – General ledger –Periodic processing –
Closing – Valuate- Enter Accrual / Deferral Document (FBS1)

Type : SA
Company code : VMH
Reversal reason : Select 11
Reversal date : 1.11.2008 (next month’s)

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Posting key : 40
Amount : 400300 (Rent A/c)
Press enter
Amount : 50000
Text : Rent provision for October
Posting key : 50
Press enter
Amount : *(star)
Text :+
From the menu select document –>Simulate and save

Salaries provision:
(Tr. Code is FBS1)

Document date : 3110.2008
Type : SA
Company code : VMH
Reversal reason : 11
Reversal date : 01.11.2008
Posting key : 40
Account : 400100 (Salaries A/c)
Press enter
Give the amount 100000
Business area VMHH
Text : Salaries provision for the month of October
Posting key : 50
Account : 100500 (outstanding exp.)

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Press enter
Amount : *
Text :+
From the menu select document –> Simulate and save

Reversal accrual / Deferral document
( display )
Path: Accounting – Financial Accounting – General Ledger – Periodic
processing – Closing –Valuate – Reverse accrual / Deferral Document ( F.81)

Reverse posting date : 01.11.2008
Select text run check box
Execute (F8)
Select reversal documents button
Select back arrow

OPTION 2 : Open Item Management (FB01L)
This is used vendors customers / Balance Sheet items where clearing is required. We
have to select open item management check box

While crating the GL accounts

Outstanding Expenses
Salaries A/c 500000
Wagers A/c 300000
Bank 25000 Rent a/c 25000

We can see the account in 3 ways
1. Open items: Payable – Salaries and wages
2. cleared items : Paid rent and bank
3. All items : Payable + paid

3. Scenarios
1st Scenario 2nd Scenario 3rd Scenario

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Full Clearing Partial clearing Residual items method

Provisional and payment –
Same amounts

A) Rent Provision

Document Date & posting date : 13.10.2008
Type : SA
Company code : VMH
Posting key : 40
Account no. : 400300 (Rent A/c.)
Press enter
Text : Rent provision
Posting key : 50
Press enter
Amount : * (enter star)
Text :+
From the menu select Document –> Simulate and save

B) How to view open item managed account transactions:

Path: Accounting – Financial Accounting – General Ledger - Account – Display /
Change line items (new) (Tr. Code is FAGLL03)

Give the GL Account : 100500 (outstanding exp)
Company code : VMH
Select open items radio button
Select normal items check box
Select execute (F8)

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OUT GONG PAYMENT WITH CLEARING:

Path: Accounting – Financial Accounting – General Ledger - Posting – Outgoing
payments (F-07)

Give the document date : Today’s date
Type : SA
Company code : VMH
Clearing text : outgoing payment
Account Under bank data : 200100 (Cash A/c.)
Business Area (profit center) : VMHH
Amount : 15000
Text : Outgoing payment
Account under open item selection: 100500 (outstanding expenses)
Amount type : S(S is default) (S: Stands for GL Accounts)
Select process open items button
Select partial payment tab

Double click on payable amount 15000
Document – > Simulate and save
How to view open item account transactions Tr.Code is (FAGLL03)
Give the GL Account no : 100500 (outstand expenses)
Company code : VMH
Select cleared items radio button
Clearing data : Today’s date
Execute (F8)
Select back arrow
Select open item radio button
Execute
(-*- This symbol is open item (document no. below))

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We test how to view bill wise outstanding:
Rent Provision (FB01L)

Type : SA
Company code : VMH
Reference : 3456
Posting key : 40
Account No. : 400300 (Rent a/c)
Press enter

Amount : 40000
Business Area : VMHH
Posting key : 50
Account No. : 100500 (Outstanding exp.)
Press enter
Amount : * (enter star)
Text : +
From the menu select Document –Simulate and save

Outgoing payment using partial clearing method: ( Tr. Code F-07)

Document Date : Today’s Date
Type : SA
Company code : VMH
Reference : 3456
Clearing text : Outgoing payment
Account under bank data: 200100 (Cash a/c)

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Account : 5000
Account under open item selections 100500 (outstanding exp)
Keep the cursor on the amount field of line item against which we want to adjust.
Select partial payment tab
Creates payment amount column
Double click amount 40000
Double click on payment amount 40000
From the menu select Document – >Simulate
Gives a message correct the marked Line items
Double click on blue font line items
Text enters : +
Select save button or Ctrl +S

Go and see open item account transactions

The Transaction is code is FAGLL03

Give the GL account : 100500 (outstanding Exp.)
Company code : VMH
Select open items radio button.

To view bill wise outstanding
Select change layout button (Ctrl+F8)
From the hidden fields column
Select reference field
Select amount in local currency under column contain.
Select left arrow or show selected field’s button
Select copy button

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Keep the cursor on reference
Select subtotal button

To make balance payment of 35000 and cleared provision and part payment (F-07)

Type : SA
Company code : VMH
Reference : 3456
Clearing Text : Outgoing payment
Amount under bank date : 200100 (Cash A/c)
Business Area : VMHH
Amount : 35000
Account : Under open item selection 100500(outstanding exp)
Account type :S

Select process open item button
Double click on provision 40000
Double click on part payment 5000
From the menu select document –> Simulate and save

Go and see open item managed account transactions (FAGLL03)

Give the GL Account o. : 100500(outstanding exp)
Company code : VMH

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Residual items method:
Rent provision FB01L

Type : SA
Company code : VMH
Posting key : 40
Account no. : 400300 (Rent account)
Press enter
Amount : 30000
Posting key : 50
Press enter
Amount : *
Text : +
From the menu select Document ->Simulate and save

Outgoing Payment Using Residual Items Method: (F-07)

Give the document date : SA
Company code : VMH
Clearing Text : outgoing payment
Account under bank date : 200100 (Cash a/c)
Amount : 2000
Text : outgoing payment
Account type : S (default comes)

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Account : Under open item selection 100500 (outstanding exp)
Keep the cursor on the amount filed of the line item against which we want
adjust.

Select residual items tab
It creates residual items column
Double click on next amount 30000
Double click on residual items amount
From the menu select Document –> Simulate

It gives the message correct the marked line items.
Double click on blue font line item.
Text enters :+
Select save button

Go and see the open item managed account transactions (FBL3N):

Give the GL Account no. : 100500 (outstanding exp.)
Company code : VMH

REVERSELS

1. Individual Document Reversal
2. Reversal of Reversed document
3. Mass Reversal
4. Clearance Items Reversal

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5. Account Deferral document reversal

1. Individual Document Reversal

Path: Accounting – Financial Accounting – General ledger – Document – Reverse
– Individual Reversal (FB08)

Company code : VMH
Fiscal year : 2008
Select 01 reversal reason
Posting date : Blank
Select display before reversal button
Select back arrow
From the menu select Document –>Display
Select Go to Display document Head button (F5)

Select display document header button
1. Posted Documents 1
2
3
4
5
6 Reversals for 1
7 Reversals for 2

2. Document type and no./ranges : OBA7
Select type : SA
Number range : 01
Reversal Doc.type : AB

3. Document display : FB03
Company code : VMH
Doc. Type : SA original documents
AB Reversed documents

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2. Reversal of Reversed Document

To reverse Doc No.2 By mistake we have reversed Doc.No.1 and it has generated
Doc.No.18
Use transaction code FB01L
From the menu select post with reference
Company code : VMH
Fiscal year : 2008
Select generate reverse posting check box ■
Select display line items check box ■
Press enter
Enter once again
Change the text to reversal for Doc No.18
Press enter
Text : +
Press enter
Select save button
Press enter
From the menu select Document ->Display

3. Mass Reversal

A)To reverse more than one document at time we use mass reversal.
B) The documents to be reversed can be continuous numbers or random numbers.

Path: Accounting – Financial accounting – General ledger – Document –
Reverse – Mass reversal (F.80)

To reverse random numbers
Select multiple selection buttons beside document no. (-->)
Under single values
Give document no .2
4
Select copy button
Reason for reversal 01

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Select test run check box ■
Select reverse documents button

4. Cleared Items Reversal

1. Go and see open item managed account transactions (FAGLL03)

Give the GL Account Number 100500 (outstanding exp)
Company code : VMH
Select clear items radio button

2. Reset cleared items

Path: Accounting – Financial accounting – General ledger-Document –Reset clear
items (Trs.code is FBRA)

Clearing document : 10
Company code : VMH
Fiscal year : 2008
Press enter
Select resetting and reverse button
Reversal reason : 01
Press enter
We get a message clearing 10 reset
Press enter

Go and see open item managed account transactions Tr code is FBL3N

Give the GL Account no.100500 outstanding expenses
Company code : VMH
Select open item radio button ●

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INTEREST CALCULATIONS

Balance Interest calculation Item interest calculation
S Type P Type
GL Account Vendor / Customers

Define interest calculation type:

Path: SPRO- Financial accounting – General ledger accounting- Business
transactions – Bank account interest calculation – Interest calculation Global
settings – Define interest calculation types

Select new entries
Interest indication : G1
Name : 10% Monthly
Interest calculation type : Select S
(Balance interest calculation (s)

Prepare account balance interest calculation:

Path: SPRO- Financial accounting – General ledger accounting- Business
transactions – Bank account interest calculation – Interest calculation Global
settings- prepare account balance interest calculation (Tr. Code OBAA)

Interest calculation indicator : G1
Interest calculation frequency : Select 01 (monthly)
Calendar type : Select G (28,,,,,,,31/365)
Output control
Select balance plus interest check box
Select save button
Calendar Type
In case of rupee loans we use G Calendar In case of foreign currency loans we
use F calendar.

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Define reference interest rates:

Path: SPRO – Financial accounting – General ledger accounting – Business
transaction –Bank account interest calculation – Interest calculation –Define
reference interest rates (Tr code is OBAC)

Ref int.rate : G2
Long text : Credit balance 10% interest
Description also credit balance 10% interest
Date from : 01.04.2008
Currency : INR
Select save button
Select next entry button
Ref.int.rate : G3
Long text : Debit balance 8% interest
Description : Dr. Bal 8% int
Date from : 01.04.2008
Currency : INR
Select save button

Define Time – Dependent Terms

Path: SPRO – Financial accounting – General ledger accounting – Business
transaction – Bank account interest calculation – Interest calculation- Define time
– Dependent Terms (tc is OB81)

Interest calculation indicator : G1
Currency key : INR

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Effective from : 01.04.2008
Sequential number :1
Terms : Select credit interest balance Interest
Calculation
Ref.interst rate : G2
Select save button
Select next entry button (F8)
Interest calculation indication : G1
Currency key : INR
Effective from : 01.04.2008
Sequential number :2
Term : Select debit interest balance interest
Calculation
Reference rate : G3
Select save button

Enter Interest Values

Same path as above (Tr code is OB83)

Reference interest rate : G2
Valid from : 01.04.2008
Interest rate : 10 (one month)

Valid from : 01.04.2008
Interest rate :8
Select save button

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Assignment accounts for automatic postings:

Path: SPRO- Financial accounting – General Accounting – Business Transactions
– bank account interest calculation- Interest Posting – prepare GL Account
balance interest calculation (Tr.Code OBV2)

Select symbols button
Select account button
Chart of accounts : VMH
Press enter
Account symbol : 0002 Interest rate
Currency : inr
GL account : 400400
Account symbol : 2000 GL Account (paid)
Currency : inr
G/L account : ++++++++++ (10 Times plus)

(10 times + (plus) mean any account number)

End user area

Open Posting period (OB52)

To open posting periods for April 2008
Give the posting period variant : VMH
Press enter
For Variant : VMH
From the period 1 is :1

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SBI rupee term loan receipt posting FB01L
10.04.2008 SBI cheque date 100000
12.04.2008 cheque deposit in bank
Document date :12.01.2008

Interest calculation in SAP from 12.04.2008
Whereas bank calculates from 10.04.2008
We are giving value date 10.04.2008
Now SAP also calculates interest from 10.04.2008
Document date & posting date : 10.04.2008
Type : SA
Company code : VMH
Posting key : 40
Account : 200100 (Cash a/c)
Press enter
Amount : 100000
Value date : 10.04.2008
Text : SBI Term loan receipt
Posting key : 50
Account key : 100300 SBI Rupee term loan
Press enter
Amount :*
Value date : 10.04.2008
Text :+
From the new select document simulate and save.

Term loan repayment (FB01L)
Due date : 10.09.2008

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Cheque date : 10.09.2008
To bank credit in SBI books only on 12.09.2008 interest credit will be in our books
10.09.2008
SBI gives credit from 12.09.2008
Cheque date : 07.09.2008
Value date : 10.09.2008

F-02
Give the document date & posting date 07.09.2008
Type : SA
Company code : VMH
Currency : INR
Posting key : 40
Account no. : 100300 SBI rupee term loan
Press enter

Amount : 10000
Value date : 10.09.2008
Text : SBI Term Loan Repayment
Posting key : 50
Account : 200100 (Cash account)
Press enter

Amount enters : *
Value date : 10.09.2008
Text :+
From the menu select document –>Simulate and save

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Balance Interest calculations:

Path: Accounting – Financial accounting – General ledger- periodic processing-
Interest calculation-Balance interest calculation (F.52)

Company code : VMH
Give the GL account : 100300 ( SBI Rupee Term Loan)
Calculation period : 01.04.2008 to 31.03.2009
Select back arrow
To view line item wise interest
Select additional balance line check box ■
Select bank arrow

How to give effect for floating rate of Interest
Interest rate change from 10% to 12% from 01.06.2008
On 100000 from 10/04/2008 to 31/05/2008 @10%
On 100000 from 01.06.2008 to 09.09.2008 @12%
On 90000 from 10/09.2008 to 31/03/2009 @12%

Open one more session with SPRO

Path: SPRO- Financial accounting – General ledger accounting – Business
transactions- Bank account interest calculation – Interest calculation- Enter
Interest Values (OB83)

Valid from : 01.06.2008
Interest rate : 12
Select save button
Press enter to save in your request come to the first session
Select save button and press enter to save in your request
Come to the first section
Select back arrow
Interest postings to accounts:

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Change the calculation period : 01.04.2008 to 30.04.2008
Select post interest settlements check box
Select update master records check box
Session name : VMH
Posting to business area : VMHH
Posting date of session : 30.04.2008
Posting segment text : Interest for April 2008
To view the batch input session
From the menu select system – >Services –> Batch input Session

Select session name : VMH
Select process button
Select display errors only radio button
We get a message processing of batch input session completed
Select exit batch input button

To view the document posted use the (Tr. Code FB03)

1. Simple interest 2. Compound interest

Path: Accounting – Financial Accounting – General ledger – Environment – User
parameter- Editing options (Tr. Code is FB00)

Select open items tab
Select selected items initially inactive check box
Select save button

Creation of 3 GL Masters

A) SBI FC Term loan Secured loans
B) Exchange again other income
C) Exchange loss Administration

To check account groups for giving account no.OBD4

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Give the chat of accounts : VMH
Press enter
Note the other income range 300100 to 300199

DEFINE ACCOUNT PRINCIPLES

Path: SPRO- Financial accounting (new)-Financial accounting global setting
(new)-Ledgers-Parallel accounting-Define accounting principles

Accounting principle :B
Name / Description of accounting principle. INDIAN ACCOUNTING STANDARDS

Assignment accounting principle to ledger groups
Same path as above

Accounting principle : B1
Target ledger group : 0L
Select save button

Define valuation methods

Path: SPRO- Financial accounting (new)- General ledger accounting (new)-
Periodic processing – Valuate- Define valuation methods

Valuation method : VMH1
Description : FC valuation bank selling method for VMH
Select always evaluate radio button
Document type : SA
Exchange rate type for debit balance : B (bank selling rate)
Exchange rate type for credit balance :B
Select determine exchange rate of ratio button

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Select save button

Define Valuation Areas
Same path
Valuation area : BA
Valuation method : VMH1
Currency type : Select company code currency
Select save button

Assign valuation areas and accounting principles
Same path

Valuation area : BA
Accounting principle : B1
Select save button

Prepare automatic postings for foreign currency valuation:

Path: Up to valuate the path is same-Foreign currency valuation-Prepare
automatic posting for foreign currency valuation (Tr code is OBA1)

Double click on exchange rate difference using exchange rate key
Give you chart of accounts : VMH
Select change valuation area or right arrow button (F7)
Give the valuation area : BA
Press enter
Exchange rate difference key : USD
expenses account : 400301
Exchange rate gains account : 300100

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Delete ledgers (other than OL) for Ledger Group – OL

April –March OL Leading ledger (India)
Jan- Dec G1 Non leading ledger 1(US)
July – June GL Non leading ledger 2(Australia)

At the time of posting – FI we don’t give ledger group it updates all the ledgers
automatically

Indian accounting standards / US Accounting
Australian accounting standards standards (US GAAP)

FC revaluation Add to asset
Creation of ledger groups OL G1
Assign ledgers OL and GI G1

Delete ledgers assigned to ledger group OL other than OL

Path: SPRO-Financial accounting (new)- Financial accounting Global settings
(new) – Ledger- Ledger-Define ledger group-

Select ledger group: 0L
Double click ledger assignment folder
Select ledgers other than OL
From the menu select delete
Ignore the message press enter and save

Assign exchange rate difference key in GL Master (FS00)

Give the GL 100301 SBI FC Term loan
Company code : VMH
From the menu select GL Account change
Exchange rate difference key: Select USD

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Foreign currency term loan receipt (FB01L)

Type : SA
Company code : VMH
Currency : USD
Rate : 47
Posting key : 40
Account : 200100 ( Cash account)
Enter
Amount : 100000
Text : SBI FC Term Loan Receipt
Enter
Posting key : 50
Account : 100301 SBI FC Term loan
Enter
Amount enters :*
Text :+
From the menu select Document Simulate and Save

Enter year end exchange rate in Forex table – OB08

Exchange rate Valid from From Direct quotation To
G 31.03.2009 USD 49.50 INR
B 31.03.2009 USD 50.00 INR

Select save button

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If you have message press enter
Exch. Rate type : g
From currency : usd
To currency : inr
Valid from : 31.3.2013
Change direct quotation to 54
Select position
Exch. Rate type : B
From currency : usd
To currency : inr
Valid from : 31.32013
Press enter
Change direct cal to 55rs
Select save button

Foreign Currency Revolution

Path: Accounting – Financial accounting-General ledger-Periodic processing-
closing-valuate-foreign currency valuation (new) (Tr.code is FAGL_FC_VAL)

Valuation key date : 31.03.2009
Valuation area : BA
Select GL balance tab
Select valuate GL Account balance check box
GL account 100301 SBI FC term loan
Select postings button
Give the batch input session name :VMH
Select 1postings button

Month end revaluation
Diff
23.10.2008 100000 47
31.10.2008 47.50 0.50 5000
30.11.2008 49 2.00 200000

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Exchange Loss Option 2
31.10.2008 50000
30.11.2008 200000 01.11.2008 50000

SBI FC Term loan
23.10.2008 100000 4700000
31.10.2008 50000
01.11.2008 500000 30.11.2008 200000

Loss for October 50000
Loss for November 150000
---------
Loss up to Nov. 200000
======

procedure for month end revaluation: (Tr code is FAGL_FC_VAL)

Enter month end exchange rates in Forex table
Company code : VMH
Valuation key date : Month end date
Valuation area : BA
Select crate posting check box
Select reverse posting check box
Procedure for year end revaluation

Enter year exchange rate in Forex table
Company code : VMH
Valuation key date year end date
Valuation area : BA
Select create posting check box
Reversal posting date :Blank
Deselect reverse posting check box
From the menu select System –-> Services-Batch input – Sessions

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Select session FAGL_FC_VALU
Give the business area : VMHH
Press enter

Second
Press enter
We get a message processing of batch in put session completed
To view the document posted view the Tr.Code FB03
Press enter
Select display currency button
End user area customization area SPRO
SAP easy access screen)
How to view path when transaction code is given
In command filed enter search – SAP- menu
Search –SAP-Menu
Press enter
Search text entry : F-02
Press enter

CUSTOMIZATION AREA: Use the SPRO
Select find button (Ctrl+F)
Search term : Fiscal year
Enter
Select fiscal year in area financial accounting global settings
Enter

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ACCOUNT PAYABLE

Basic settings for account payable:
1. Creation of vendor account groups
a) we create FI vendors services parties
b) MM vendors -Reconciliation account
Material parties -Required entry field
2. Create number range for vendor accounts:
3. Assign number range group to vendor account group.
4. Define tolerance group for vendors.
5. Creation of 2GL masters.
a) Inventory raw material - Current assets, loans & advances
b) Sundry creditors – RM -Current liabilities & Provisions
6. Creation of vendor master
7. Document type and no.ranges
KR: Vendor invoices
KZ: Vendor payment
KA: Vendor document for transfers / Reversals
8. Posting keys :31 Vendor credit
:25 Vendor debit

Creation of vendor accounts groups:

Path :SPRO –Financial accounting –Accounts receivable and accounts payable-
Vendor accounts-Master data-preparation for creating vendor master data- Define
account groups with screen layout (vendors)

Account group :VMH1
Name :FI vendors for VMH
Double click on company code data
Double click on account management
Reconciliation account make it required entry field
Cash management group make it suppress
select save button
select create request button
short description :AP customization for VMH

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press enter
press enter to save in your request
select next entry button
account group VMH2
Name :MM vendor for VMH
Double click on : company code data
Double click on : account management
Reconciliation account : Make it required entry filed.
Cash management group select ::: suppress
Select save button

Create number range for vendors account :

Up to preparation for creating vendor master data path is same
Create number ranges for vendors account.(Transaction code is XKN1)

Number range : 13
From no. : 4200001
To no. : 4300000
Press enter

Select interval button once again
No.range : 14
From No. : 4300001
To no : 4400000
Press enter
Select save button

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Assign number range to vendor account groups:
Same path

Account group : VMH1
Press enter
For account group : VMH1
Number range : 13
Account group VMH2
Number range : 14

Define tolerance group for vendor

Path :SPRO-Financial accounting-Account receivable and account payable-
Business truncations-Outgoing payments-manual outgoing payments-Define
tolerances(Vendors)


Company code : VMH
Description : Tolerance group for VMH
Press enter
Press enter save in your request

Creation of vendor master:

Path: Accounting-Financial accounting –Account payable-Master records-
Maintain centrally-Create (XK01)

press enter
Title : Select company

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Name : Birla Chemicals Limited
Street : Ameerpet
Post : 500082
City : Hyderabad
Country : In(India)
Telephone no. : 040123456
Select next screen button three times

Reconciliation account : Select 100501 (sundry creditors raw materials)
Sort key : 012 Vendor no
Select next screen button
Payment terms : Select 0001 (payable immediately)
Select check double invoice check box
Select save button

MM Module
Purchase order

|
Goods receipt

|
Invoice verification9999

FI Module

Document date :Party bill date 01.10.2008

Posting date 31.10.2008 07.11.2008
Reference vendor no. party bill no.
1234 1234

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| |
Save save

Doc no.100001

System gives a wrong message no.100001 is posted to the party with the same
amount. Do you want to post once again.

Provided we select check double invoice check box (If MM module is not implemented
and same bill two times entry)

Document types and no. ranges (OBA7)
Select type  KR  Vendor invoice

Number range 19 (Note down the no.range)

No.range : 19
Year : 2008
From no. : 100001
To no. : 200000
Enter and save

Select back arrow 3 times
Select type -KZ vendor payment
Select d etails button

No. range 15 (note down the no.range)
Select no.range information button

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No.range year From no. To no.
15 2008 200001 300000
Enter and save

Select type – KA vendor document
No.range 17
Company code : VMH
Select change interval button

No.range :17
Year :2008
Form no. :300001
To no. :400000
Enter and save


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HOUSE BANK

WE HAVE TO SPECIFY

Bank branch name
Bank Address
Contact person
Telephone no.

Steps:
1) Creation of GL Master  SBI current account  Under Current assets , Loans &
Advances
2) Define House bank
3) Creation of check lots  check from no., check to no.
* In SAP check mean cheque

1. Define house banks

Path: SPRO-Financial accounting –Bank accounting-Bank accounts –
Define house banks ( fi 12 )FI 12

Press enter
House bank : SBI
Bank country : IN
Bank key : VMH1 (text field)
Select save button
Bank name : State Bank of India
Street : Bank Street
City : Hyderabad
Bank branch : Main branch
Press enter

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Double click on bank account folder
Account ID : SBI1
Description : SBI current A/c no.1
Bank account no. : VMH1234
Currency : INR
G/L Account no. : 200105 SBI current a/c
Select save button

2. Creation of check lots:

Path :Accounting –Financial accounting-Accounts Payable –Periodic
Processing -payments (F110)

From the menu select  Environment check Information  Number ranges
(FCHI)

Paying company code : VMH
House bank : SBI
Account ID : SBI1
Select change button (Shift +F5)
Select create button
Lot no. :1
Check no : 500001
To no. : 500100
Select –Non sequential check box
Short information : SBI
Purchase date : Today’s date i.e Check box issue date
Enter and save

Manual payment Automatic payment
1. We can issue any check any time System will issue check one after
another
2. Sequential or Non-sequential Sequential

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Purchase invoice posting

Path : Accounting-Financial accounting-Account payable –Document entry-
Invoice general (Transaction code F-43)

Give the document date : Todays date
Type : KR(Vendor)
Company code : VMH
Posting key : 31 (Vendor credit)
Account : 4200001 (Vendor no.)
Press enter
Text : Purchase invoice posting
Posting key : 40
Account no. : 200120 (Inventory raw material)
Press enter
Amount : *
Text : +
From the menu select document  Simulate and save

2. How to view vendor account transactions

Path: Accounting –Financial accounting-Account payable-Account –Display
change line items (Transaction code is FBL1N)

Give the vendor account :4200001
Company code :VMH

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3. To view general ledger sundry creditor raw material –Transaction code is
(FAGLB03)

Give the GL account no. :100501 Sundry creditor raw material
Company code : VMH
Fiscal year :2008
Business area :VMHH

To view vendor wise

Select change layout button
Select assignment field from the hidden fields column
Select amount in local currency (under column content)
Select left arrow
Select copy button
100501 Sundry creditors RM
Sort key :012 Vendor number
Sort key updates assignment field automatically

Outgoing payment with clearing

Path :Accounting – Financial accounting-Accounts payable -Document
entry–Outgoing payment –Post (F-53)

Give the document date : Todays date
Type :KZ
Company code :VMH
Clearing text :Outgoing payment
Account under bank date :200105 (SBI current account)
Amount :5000
Business area :VMHH
Text :Outgoing payment
Account under open item select :4200001
Account type :K comes by default (K stands for Vendors)
Double click on payable amount :5000

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Document Simulate

Go and see the vendor account truncation (Tr.code is FBL1N)
Give the vendor account no. :4200001
Company code :VMH
Select cleared item radio button

Creation of manual check

Path :Accounting –Financial accounting –Accounts payable –Environment
–Check information –Create –Manual checks (Tr code FCH5)

House bank :SBI
Account ID :SBI1
Give the check no. :500025
Select save button

Display check resister

Upto check information the path is same Display –Check register (Tr
code is FCHN)

Give the paying company code :VMH
select execute button
Double click on check no. :500025
Select accompany documents button

Path A/c
Bill no. Amount Payment Payment doc.no. Check
1 5000 5000 200005 500001
2 5000
3 15000
4 5000 5000 200001 500025 payment history
5 5000 5000 200010 500005

Assignment of check no.to payment no.payment doc no.is cleared will be number

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Check encashment date updating:

Based on bank statement we update check encashment date.
Advantage 1
1. We know on which date the check is encased by the party
2. Bank reconciliation is easier
3. upto check information the path is same change –Additional info/Cash
(Tr code is FCH6)

paying company code :VMH
House bank :SBI
Account ID :SBI1
Check no. :500025
Press enter
Give the check encashment :20.11.2008
Select save button

Go and see check register FCHN

give the paying company code :VMH
Sort date wise –FI the encashment date is bank or offer 30.11.2008
Checks issued but not presented.

Unissued checks cancellation

Some time while writing check we commit mistake before issuing to party – we
cancel check
Up to check information the path is same void –unused checks (Tr code is FCH3)

House bank :SBI
Account id :SBI1
Check no.from :500001
Void reason code :Select 06 destroyed
select void button (Shift+F5)

Go and see the check register (FCHN)


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Once the check lot is over all check keep the cursor and cheque no.from to select
sort in ascending order button (Ctrl +F5)
If any number is missing between the check is misused.

How to create void reason code

Path :SPRO-Financial accounting –Accounts receivable and accounts
payable-Business truncations-Outgoing payments –Automatic outgoing
payments-Payment media –check management –Define void reason codes
(Tr code is FCHV)

Reason :15
Void reason code :Stop payment for VMH

How to delete encashment date data:
500019 we have to give encashment date 20.11.2008 for 500019.by mistake we
have given for 500020
500025 20.11.2008 to delete encashment date
500021
500022

Path :up to check information the path is same – Delete –Reset data (Tr.code
is FCHG)
House bank :SBI
Account id :SBI1
Check number :500025
Select reset cashing data radio button
Select yes button for the message to reset data


Issued check cancellation
System will not permit to cancel encashed checks.
Vendor account
a) Invoice posting (F-43) a) 01 (open items)
b) Outgoing payment with clearing (F-53) b) Bank 5000 Dr a)5000 Cr
c) Manual check creation (FCH5) CI (Clearing items)

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A) 5000 Cr
B) 5000 Dr
d)Display check register (FCHN)
e) Issued check cancellation
1) Reset cleared items –Delinking bill amount and payment amount
Vendor Account
01
B) Bank 5000 Dr A) 5000 Cr
2) Reverse payment
Vendor account
01
A) 5000 Cr

Cancel check

Path :upto check information the path is same –Void-Cancel payment (Tr.Code
is FCH8)

Paying company code :VMH
House bank :SBI
Account ID :SBI1
Check number :select 500025
Void reason code :15 (stop payment for VMH)
Reversal reason :select 01(reversal in current period)
Select cancel payment button

Go and seethe vendor account FBL1N

Company code :VMH

Go and see the check register FCHN


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 Advance payments to vendors (down payments to vendors)

Sundry creditors Purchase Advance Advance to vendors
(current liabilities) (current assets)
Payment purchase

There are 3 scenarios
1) Advance amount bill amount same
2) Advance amount bill amount loss
3) Advance amount bill amount more

1) Advance amount bill amount same

Link between sundry creditors and advance to vendors:

Path :SPRO-Financial accounting-Accounts receivables and accounts payables –
Business transactions-Down payment made-Define alternative reconciliation
account for down payments (Tr code is OBYR)

Double click on A or down payment on current assets
Give the chart of accounts :VMH
Enter
Reconciliation account :100501
Special GL account :200150

Advance payment posting:

Path :Accounting –Financial accounting –Account payable –Document entry-
down payment –Down payment (F-48)

Document date :Todays date
Type :KZ
Company code :VMH
Vendor account :4200001

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Special GL indicator :A
Bank account :200105 SBI current account
Business area :VMHH
Amount :25000
Text :Advance payment posting
Press enter
Amount :*
Business area :VMHH
Text :+
From the menu select Document –Simulate and save button

Go and see the vendor account transaction (Tr.code is FBL1N)

Company code :VMH
Select special GL transaction check box

Purchase invoice posting (F-43)

Give the document date :Today’s date
Type :KR
Company code :VMH
Posting key :31
Account no :4200001
Press enter
Amount :25000
Business area :VMHH
Text :purchase invoice posting
Posting key :40
Account no. :200120 inventory raw material
Press enter

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Amount :*
Business area :VMHH
Text :+
From the menu select document –simulate and save

Go and see the vendor account (Truncation code FBL1N)

Company code :VMH
Select execute
Select back arrow
Select special GL truncation check box along with normal items
Select execute

Transfer of advance from special GL to normal by clearing special GL items

Path :Accounting –Financial accounting-Accounts payable-Document entry-Down
payment –Clearing (F-54)

Document type :KA
Company code :VMH
Text :Advance transfer to normal
Select process down payments button
Transfer posting :25000
Select save button

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Go and see the vendor account transactions FBL1N

Company code :VMH
Select clearing items radio button
Select special GL transaction check box
Select back arrow

Clearing of normal items:

Path: Accounting –Financial accounting –Accounts payable –Account –Clear
(F-44)

Give the account no. :4200001
Company code :VMH
Double click on credit 25000
Double click on debit 25000
Select save button

Go and see the vendor accounts (Transaction code .FBL1N)

Company code :VMH

2nd Scenario
Advance more bill less
Advance 200000
Bill amount 50000

A) Advance payment posting (F-48)
B) Purchase in voice posting (F-43)

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C) Transfer of advance of Rs.500000 from special GL to normal (F-54)

Vendor A/c normal items
D C 50000 B 50000
Special GL items
A 200000 C 50000

D) Clearing of normal items (F-44)

Final result
Vendor special GL shows a balance of Rs.1500000 – Advance to vendors
To be cleared against future bills.

3rd Scenario
Advance bill more
Advance 9000
Bill amount 90000
Vendor A/c
normal items
A) Advance payment posting (F-48)
B) Purchase invoice posting (F-43) C 9000 B 90000
C) Transfer of advance from special GL to normal
by clearing
Special GL Items
Special GL (F-54) A 9000 C 9000

D) While making balance payment
Of Rs.81000 double click on bill
Amount 900000 and payment amount
Rs.9000. All the 3 line items will go to
Clearing items (f-53)

TERMS OF PAYMENT

01 Payable immediately - Due net

Path: SPRO-Financial accounting –Accounts receivable and accounts
payable –Business transactions-Incoming invoices / Credit memos –
Maintain terms of payment

Payment terms :VMH1
Select customer check box
Select vendor check box

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Default for base line date
No default :No.of purchases during the month base line date at
the time of Invoice posting –Blank
For all purchases during the month give month end
date.
Document date :Party bill date
Posting date :Goods receipt date
Entry date :Quality approval date

Payment terms :If the payment is made within 10 days -3% cash
discount
If the payment is made within 20 days -2% ash
discount payable within 30 days

Under default for baseline date: Select posting date radio button
Percentage No.of days
Term 1 3 10
Term2 2 20
Term3 - 30

Press enter

Cash Discount Received

Trade discounts are to be adjusted to purchases where as cash discounts are to
be shown under other income.

Assignment of account for automatic postings:

Path :SPRO-Financial accounting-Accounts receivable and Accounts
payable-Business transactions-Outgoing payments-Outgoing payments
global settings –Define accounts for cash discount taken. (Tr Code is
OBXU)

Give the Chart of Accounts :VMH
Press enter
Select save button
Give the account no.300101 cash discount received
Press enter

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Document date :25.10.2008
Posting date :01.11.2008
Entry date :Today’s date
Type :KR
Company code :VMH
Currency :INR
Posting key :31
Account :4200001
Press enter
Amount :100000
Payment terms :Select VMH1
Text :Purchase invoice posting
Press enter
Posting key :40
Account no. :200120 Inventory raw material
Press enter
Amount :*
Business area :VMHH
Text :+
From the menu select document –Simulate and Save

Go and see the vendor account (Transaction code is FBL1N):

Company code :VMH
Form the menu select change layout button
Form the hidden fields column

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Select current cash discount amount
Select amount in document currency under column-contain
Select left arrow or show selected fields button
Select copy button

Outgoing payment with clearing (F-53)

Document date :Today’s date
Type :KZ
Company code :VMH
Account under bank data :200105 SBI current account
Business area :VMHH
Amount :97000
Text :outgoing payment
Account :Under open item selection 4200001
From the menu select document Simulate
We get a message correct the marked line items.
Double click on blue font
Text enter :+
Select save button

To post entries for 1st of april 2013

to carry forward vendor balances to next year as opening balances

PATH → financial accounting → account payable → periodic processing → closing →
carry forward → balance carry forward (f.07)

Company code : VMH
Corry forward to fiscal year :2013
Select select vendor check box
De select customer check box

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Select detail log check box

To carry forward gl balances

Path → accounting → financial accounting → general ledger → periodic processing →
closing → carrying forward → balance carry forward (new) (FAGLGVTR)

Ledger : 0L
Company code : VMH
Carry forward to fiscal year : 2013
De select test run check box
Select out put line of rest check box
Select balance in retain earning account check box
Select execute botton
Select retained earning accounts button
Select back arrow
Select balance sheet account button

To copy number range intervals for next year

PATH → financial accounting → financial accounting global settings → document →
document number ranges → copy to fiscal year (OBH2)

Ignore the messages press enter

Company code : VMH
To fiscal year : 2012 (source fiscal year details )
To fiscal year : 2013 ( target fiscal year details )
Ignore the messages press enter

To open posting periods for fiscal year 2013 (OB52)

Pos.per.variant :VMH
Press enter
Form period to : 1
Year : 2013
To period : 12
Year : 2013
Select save button
Save in your request G/L CUSTOMIZATION FOR VMH

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Automatic payment program (APP)

Setup payment methods for country for payment transactions

Path :SPRO –Financial accounting-Account receivable and account payable –
Business transactions-Outgoing payments –Automatic outgoing payments -
Payment method /Bank selection for payment program-Setup payment method
per country for payment transactions

Country :IN
Payment method :B
Description :Check
Select outgoing payments radio button
Select check radio button
Document type for payment :KZ
Clearing document type :KZ
Payment medium program :RFFOUS_C
Name of print date set :LIST1S
Select save button

Setup payment methods per company code for payment transactions:

Same path
Payment method :B
Minimum amount :10
Maximum amount :9999999999
Select payment per due day check box
Select from data button
From for the payment medium: F110_PRENUM_CHECK

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Drawer on the form : for MAHESH NAIDU Mills Limited
Authorized signatory
Select save button

Setup all company codes for payment transactions:

Same path

Company code :VMH
Separate payment per business area check box
Outgoing payment with cash discount from : Bank interest rate 1.5% per month
18% per annum

Payment term:

If we make the payment within 30 days we get -1% cash discount
Due within 60 days
System will payment 60 days since discount is less than bank interest rate.
Within 30 days :Interest for month 1.5
Within 60 days :Interest for month 1.5+1.5

Payment terms:
If we make the payment within 30 days we get 2% cash discount.
Due with in 60 days
System will within 30 days since discount more than bank interest rate.

Maximum cash discount:
Payment term:
If we make the payment within 30 days we get 1% cash discount. Due within 60 days.
Though we are not entitled, system claims 1% cash discount and make the balance
payment only even if it is paid with 60 days.
Special GL transaction to be paid under vendors : Select A (Advances)
Select save button

Setup paying company codes for payment transactions:

Same path


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Select forms button
From for the payment advise F110_D_AVIS
Select sender details button
Text ID :Select ST (ST stands for Text)
Letter header :F_0001_HEADER
Footer :F_0001_FOOTER
Sender :F_0001_SENDER
Save and Press enter to save in your request

Creation of sequential check lots (FCHI)

House bank :SBI
Account ID :SBI1
Select change button
Lot number :2
Check number :800001
To :801000
Deselect non-sequential check box
Short information :SBI
Purchase date :Today’s
Enter and save

Assign payment methods in vendor master:

Path :Accounting-Financial accounting –Accounts payable-Master records –
Maintain centrally-Change (XK02)

Give the vendor no. :4200001
Company code :VMH
Select payment transaction check box under company code data
Press enter
Payment methods :Select ‘B’

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Payment block :If we don’t want to make the payment to this party in this
run, select -Skip account

Alternative payee :We have purchased from Birla Chemicals Limtied –BCL has
to make the payment to party XYZ –BCL instructs us to
make the payment to XYZ-in alternative payee give XYZ no.
when we run APP ,check will be in the name of XYZ and
party clearing will be BCL

House bank :BCL in having account in ICICI –It instructs us to issue
check from ICICI only – We give house bank ICICI- check
we issued only form ICICI.

Individual payment :When we run APP, it will issue one check only for all the
bills due –some parties ask us to issue separate check for
each bill.

Select individual payment check box.
Separate check will be issued for each bill.

END USER AREA


Type :KR
Company code :VMH
Posting key :31
Account no. :4200001
Press enter
Give the amount :9999
Business area :VMHH
Posting key :40

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Press enter
Amount :*
Business area :VMHH
Text :+
Document –Simulate and save

Setup bank determination:

Path :Accounting –Financial accounting –Accounts payable-Periodic processing-
Payments (Tr code is FBZP)

From the menu select Environment maintain -Configuration

Automatic payment program –Customization one –Screen FBZP
Select bank determination button
Press enter
Select VMH
Double click on ranking order folder
Payment method :B
Currency :INR
Bank order :1
House bank :SBI
Select save button
Double click on bank accounts folder
House bank :SBI
Payment method :B
Currency :INR
Account ID :SBI1
Bank sub account :200105 (SBI current account)

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Business area :VMHH
select save button
Double click available amounts folder
House bank :SBI
Account ID :SBI1
Days :999
Currency :INR
available for outgoing payment :1000000
Select save button

Automatic payment program run (Tr code is F110)

Path :Up to periodic processing the path is same- Payments (Tr code is F110)

Run date :Today’s date
Identification :VMH1
Select parameter tab
Company codes :VMH
Payment methods :B

Though we have given the date, we can run tomorrow it self

Payment term :If we make the payment within 10 days we get 2% cash discount (Dues within
30 days)

Purchase today :07.11.2008

If we make the payment to day -2%
If we make the payment on 14.11.2008 2%
System will not issue check today’s – It will issue in the next run since the discount amount is same.

It control the cash flows

Party bill date :07.11.2008
Payment term :VMH2 30 days credit 07-12-2008
APP run today : It asks next Posting date :14.11.2008

APP run2 :14.11.2008 21.11.2008
Next payable date :14.11.2008
Next posting date :14.11.2008

Vendor from :4200001
Vendor to :4300000
Select save button

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Select bank arrow
Select proposal button (Shift +F1)
Select start immediately check box
Press enter
Go on press enter (Basic Tr code box green tick mark box)
Till we get the message payment Proposal has been created

Select edit the proposal button (Select any proposal button enter (Shift +F4) )
Double click on vendor no.
To block on invoice for payment
Double click on document no. :100001
Payment block :Select A (Block for payment )
Press enter
To change bank for second bill
Double click on document no. :100004
Select reallocation button
Payment method :B
House bank :SBI
Account ID :SBI1
Press enter
Select save button
Select bank arrow two times
We get a message payment proposal has been edited
Select payment run button
Press enter
Go on press enter .
It we get the message payment run has been carried out.

To take check printing:

Select printout / data medium tab for the program RFFOUS_C
Give the variant :A1

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Select maintain variants button
Select for all selection screen radio button
Select continue button
Program run date :07.11.2008
Identification feature :VMH1
Payment method :B
Business area :VMHH
House bank :SBI
Account id :SBI1
Check lot no. :2
Select print checks check box
Printer :LP01
Select print immediately check box
Select print payment advice notes check box printer :LP01
Select print payment summary check box
Printer :LP01
No.of sample print outs :0
Select don’t void any checks check box
Select attributes button (F5)
Meaning :SBI check printing date 08.11.2008
Select save button
Select back arrow
Save once again
Select bank arrow
Select print out button
For job name –in place of question of mark –Give variant A1
A1 Company code :VMH
Business area :VMHH

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Bank :SBI
Account ID :SBI1
Check lot no. :2
Parameters are saved in the variant in place of question mark A1
Press enter
Enter once again

To view check printing

From the menu select system –Services output control
Select spool no.check box for check
Select display contents (F6)

Go and see the vendor Account FB11N

Give the vendor account :4200001
Company code :VMH

Double click on document type :KZ
For the amount :9999
Select call up document overview button (F9)
Press enter
From the menu select Environment check information


Execute

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Credit memo postings
Purchase from Birla Chemicals Limited
If the material is not good
Return the material or reduce the amount (Price)

BCL will issue credit note to mail or VMH raises Debit note on BCL
Both are same

Doc type :KG (Credit memo) KA
No.range 17 17
No need to give no.range interval already we have given earlier

Path :Accounting- Financial accounting –Accounts payable –Document entry –
Credit memo general (F-41)

Type :KG (Vendor credit memo)
Company code :VMH
Posting key :21 Credit memo
Account :4200001
Press enter
Business area :VMHH
Text : Credit memo posting
Posting key :500
Press enter
Amount :*
Business area :VMHH
Text :+
From the menu select Document –Simulate and save

Note: Cash journal postings – not accept negative balances
Normal postings Accept negative postings

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ACCOUNTS RECEIVABLE (A/R)

BASIC SETTINGS FOR ACCOUNTS RECEIVABLE:

1.Creation Of Customer Account Groups

A)FI Customers
Asset Sale/Scrap Sale/RM Sale Reconciliation account field
Parties

B)SD CUSTOMERS Required Entry field

PRODUCT SALE PARTIES
2.Create number ranges for customer accounts

3.Assign number ranges to customer account groups

4.Creation of 2 GL masters

A)Sundry Debtors- "Current Assets,Loans&Advances"

B)Sales Account Sales
5.Creation Of Customer Master
6. Document Types AndNo.Ranges OBA7
DR Customer Invoice
DZ Customer Payment
DA Customer Document For
Transfers/Reversals

7.Posting Keys 01 Customer Debit
15 Customer Credit

We test a scenario where vendor is a customer
Party BCL Party BCL
Purchase 100000 Sales 100000
Sales 20000 Purchase 20000
-------- -------
Net Payable 80000 Net Receivable 80000

When we Pay/Receive net amount we have to clear vendor transactions and customer
transactions at a time

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Note : Create receipt terms (if any cash discount debit - Debit expenses )

Creation of customer account groups

Path: SPRO- Financial Accounting- Account Receivables and accounts payables
customer accounts – Master data- Preparation for creating customer master data-
Define account groups with screen layout (customers)

Name : FI Customers for VMH
Double lick company code data
Double click account management
Reconciliation account make it required entry filed
Select save button
Select create request button
Short description for AR customization for VMH
Press enter
Enter once again to Save in your request
Name : SD customers for VMH
Double click on company code data
Double click on account management
Reconciliation account make it required entry filed.
Select save button

Create No. range for customer accounts:

Path :Upto preparation for creating customer master data the path is same.-
Create no. range for customer accounts (Tr.code is XDN1)


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No. range :23
From no. :6600001
To no. :6700000.
Press enter
No.range :24
From no. :6700001
To no. :6800000
Enter and Save

Assign Number ranges to customer account groups:

Same path

Press enter
For VMH1 Assign no.range :23
For VMH2 Assign no.range :24
Select save button

Define tolerance group for Customer

Path :SPRO-Financial accounting-Account receivable and account payable-
Business truncations-incoming payments-manual incoming payments-Define
tolerances(Customers)


Company code :VMH
Description :Tolerance group for VMH
Select save button

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Creation of customer master

Path: Accounting- Financial accounting –Accounts receivables-Master records-
Maintain Centrally-Create (Tr.Code is XD01)

Account group :select FI customer for VMH
Company code :VMH
Press enter
Title : : select Company
Name : BIRLA Chemicals Limited
Country : IN for India
Vendor :4200001
Select company code data button
Ignore the message
Press enter
Reconciliation account :200110 Sundry debtors
Sort key :031 (Customer no.)
Select payment transaction tab
Terms of payment :0001 payable immediately due net
Tolerance group : blank
Select save button
We will get message “customer ( ) has been created for company code ;VMH

Document type number ranges (OBA7)

Select type Drcustomer invoice
No.range :18
Company code :VMH

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Select intervals button
No.range :18
Year :2008
Form no. :400001
To no. :500000
Enter and save

Select type :DZ (Customer payment )
No. range :14
Company code ::VMH
No.range :14
Year :2008
From no. :500001
To no. :600000
Enter and save

Select back arrow three times
Select type :DA (customer document)
No.range :16
Company code :VMH
Select change interval button

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No.range :16
Year :2008
Form no. :600001
To no. :700000
Enter and save

ENTER USER AREA

Sales invoice posting:

Path accounting – Financial accounting –Account receivable- Document entry-
Invoice –General (F-22)

Type :DR
Company code :VMH
Posting key :01 Invoice (Customer debit) C:Customer D: Debit
Account : select 6600001
Press enter

Text : Sales Invoice posting
Posting key :50
Account :300000 (sales account)
Press enter

Account :*
Business area :VMHH
Text :+
From the menu select document  Simulate and save

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2.How To View Customer Account Transactions-

Path :Accunting – Financial accounting – Accounts receivable- Account-Display /
Change line items (Tr.code is FBL5N)

Give the customer account no. :6600001
Company code :VMH
Select back arrow

To view vendor and customer transactions together

Select vendor items check box along with normal items


3.Incoming payment and clear vendor and customertransactions together

Step A)Document type DZ should allow vendor transactions

Document types and no. Ranges-OBA7

Select doc type: DZ Select doc type: kz
Select details button Select details button

Below no.Range- Below no. Range-
Account type: Account type:
A Assets A assets
D Customers selected D customers to select
K Vendors to select K vendors selected
M Materials M materials
S GL accounts selected S GL accounts selected

Normal receipt entry: Normal payment entry:
Bank A/c DR GL vendor a/c DR Vendor
To customer customer To Bank GL

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use the Tr.code OBA7

Select document type : DZ (customer payment )
select details button
select vendor check box
select save button

Incoming Payment :

Path :Accounting – Financial accounting – Accounts receivable- Document entry-
Incoming payments – (Tr.Codes is F-28)

Type : DZ Customer payment
Company code : VMH
Clearing text : Incoming payment
Account under bank data : 200105 (SBI current account)
Amount : 496000
Text : Incoming payment
Account under open item selection : Select 6600001
Account type : D comes by default (D stands for
customers)
Select other accounts check box
Select standard open items check box
Account type : Select K (Vendors)
Company code :VMH
Account :4200001
Double click on all open items
Document  Simulate and save

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Go And See The Customer Account Transactions (Tr.code is FBL5N)

Company code :VMH
Select vendor items check box

Advance Receipts From Customers

(Down Payment Receipts From Customers)
Sundry Sale Advance Advance from
Debtors Customers
(Current (Current Liabilities)
Asset)
Receipt Sale

1. Creation Of GL Master-Advance From Customers- under Current Liabilities &
Provisions (FS00)

2. Link between Sundry Debtors and advance from Customers

A (Advance) Special GL Indicator

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/
Sundry debtors Advance from customers

(Reconciliation Account) (Alternative reconciliation
account or special GL
account)

3.Advance Receipt Posting
4. Sales invoice posting
5. Transfer of advance from special GL to normal by clearing special GL items
6. Clearing of normal items
a)Customer account two parts
b) Special GL items

1. Link between Sundry Debtors and advance from Customers

Path :SPRO-Financial accounting-Accounts receivable and accounts
payable-Business transactions-Down payment received –Define
reconciliation accounts for customer down payments(OBXR)

Double click on special GL indicator A
Give a your chart of accounts :VMH
Press enter
Special GL account :100502

END USER AREA

Advance receipt posting:

Path :Accounting- Financial accounting –Accounts receivable-Document entry-
Down payment –Down payment (Tr.code is F-29)


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Type :DZ
Company code :VMH
Customer account :6600001
Special G/L indicator :A
Business area :VMHH
Amount :12000
Text :Advance receipt posting
Press enter
Amount :*
Business area :VMHH
Text :+
From the menu select –Document –Simulate and save

Go and see the customer account transaction (FBL5N)

Company code :VMH
Select special GL transactions check box

Sales (customer) invoice posting ( Tr code is F-22)

Type :DR customer invoice
Company code :VMH
Posting key :01
Account :6600001
Press enter
Amount :12000
Business area :VMHH
Text :Sales invoice posting

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Posting key :50
Account no. :300000 Sales A/c
Press enter
Amount enter :*
Business area :VMHH
Text :+
Form the menu select document –Simulate and save

Go and see the customer account transaction (FBL5N)

Company code :VMH
Select back arrow
Select special G/L transactions check box■ along with normal items check box ■

Transfer of advance from special GL to normal by clearing special GL items:

Path :Accounting-Financial accounting –Accounts receivable-Document entry-
Down payment clearing (F-39)

Type :DA
Company code :VMH
Customer account :6600001
Text :Advance receipt clearing
Select process down payment button
Transfer posting :12000
Select save button

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Go and see the customer account transactions (FBL5N)

Company code :VMH

Select special GL transactions check box
Select bank arrow

Clearing of normal items:

Path :Accounting- Financial accounting –Accounts receivable –Account –Clear
(F-32)

Give the account no. :6600001
Company code :VMH
Double click on debit :12000
Double click on credit :12000
Select save button

Go and see the customer account transactions FBL5N

Company code :VMH

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BILL DISCOUNTING

Bill discounted with bank

Creation of 2 GL masters
Sundry debtors (Bill exchange under current assets, loans & advances.

SBI bill discounting Secured loans

Fund based limits and non-fund base limits First change on current asset and
second change on fixed assets.

Link between sundry debtors and sundry debtors bill of exchange

Path:SPRO-Financial account-Bank account –Business transactions-Bill of
exchange transactions-Bill of Exchange receivable-Post bill of change receivable-
Define alternative reconcile –Actual for Bills/Exchange receivable (Tr code is
OBYN)

Double click on special GL indicator :W (Bill of Exchange receivable)
Press enter
Special GL account :200111 Sundry debtors (Bill of exchange)
Select save button

Link for Bank current account, Sundry debtors Account and bank bill discounting
account

Path: up to the bill of exchange receivable at bank-Define bank sub accounts(Tr
code is OBYK)

Chart of accounts :VMH
Usage select discounting special GL indicator :W

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Customer reconciliation account :200110(sundry debtors)
Bank sub account for liability :100302 (SBI bill discount)
Select save button

END USER AREA

Sales invoice posting (F-22)

Type :DR
Company code :VMH
Select posting key :01
Press enter
Amount :100000
Business area :VMHH
Payment terms :Select NT 30 Net 30 (30 days credit)
Text :sales invoice posting
Posting key :50
Account :300000 Sales account
Press enter
Amount :*
Business area :VMHH
Text :+
From the menu select document –Simulate and save

Bill of exchange payment:

Path :Accounting –Financial accounting- Accounts receivable –Document entry-
Bill of exchange –Payment (F-36)

Type :DZ

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Company code :VMH
Posting key :09 Customer special debit
Special GL indictor :W
Press enter
Amount :100000
Business area :VMHH
Text :Bill of exchange payment
Due on :14.12.2008 (30 days due date)
Placement usage :select discounting
Domicile :SBI
Control bank location :Main Branch, HYD
select choose open item button
Double click on receivable :100000
Note the document no.500003

Bill of exchange discounting:

Path :Accounting –Financial accounting- Accounts receivable- Document entry –
Bill of exchange –Discounting (F-33)

Type :DA
Company code :VMH
Bank account :200105 (SBI current account)
Business area :VMHH
Amount :95000
Text :SBI bill discounting
Posting key :40
Account no. :400400 Interest account
Press enter

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Amount :500000
Business area :VMHH
Text :+
Press select bill of exchange button
Doc no. :500003
Document –Simulate and save

Report to view customer wise bill wise, document wise and bank wise
outstanding:

Path :Accounting –Financial accounting-Accounts receivable-Periodic
processing –Bill of exclude processing –Korea-Bill of exchange management
(Tr codes S_ALR_87012213)

GL account :200111 Bill of exchange
Company code :VMH
Special GL indicator :W
Usage :select D (Discounting)
Select discounted /Collected radio button
Select executer button
Select current layout button
Keep the fields due date, document no, customer received form, document data-
Domicile.
Amount in local currency
Select copy button

Reverse contingent liability :

Path :Accounting-Financial accounting –Accounts receivable-Document entry-
Bill of exchange –Reverse contingent liability (F-20)

Give the document date& Posting date :13.12.2008
Type :DA
Company code :VMH
GL account :200111 (Sundry debtors bill of exchange)
Usage :Select discounting

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Due by :31.12.2008
Customer :6600001
Select edit line items button
Ignore the all warning message and press enter

Select drop down button for command column

+ Set items to active
++ Set items is blocks to active
- Set items to inactive
- Set items in blocks to inactive

Customer made payment for 2,3 and 4 bills.

Bill No or or
–
2 + ++
3 +
4 + ++
5 -

Customer made payment for 1 and 5 bills
Bill no. or or
1 +
2 - -
3 -
4 - -
5 +

Command filed select +
Select save button
From the menu select document –Display

If bill is dishonored:
Contingent liability becomes actual liability base step E reverse contingent liability
additional entry to be passed.

Customer account Dr
To SBI current account (Sundry debtors)

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Dunning (Reminder)

If the customer does not make the payment as per terms of payment system will
issue dunning letters.

We are not programmers we use system given dunning letter formats.

Dunning area:

Company code as a whole /Regional wise / location wise

Only to his area customers.
Here we create each session as one dunning area .
Small companies –one marketing head for all the regions.
Company code will be the dunning area.

(Cash credit : Loan from bank and after sales we discharge the liability export sales
order , packing credit loan from bank , bill discounting after sale)

Dunning levels type of letters
Maximum :9 levels
We are using :4 levels
Dunning intervals (Frequency) :10 days
Grace period :3 days

Dunning charges: For sending the letter we can collect dunning charges form the
customer.
It can be level based / amount
Based
It can be fixed percentage amount
It will be shown only in the letter
It will not be posted the accounts

Define dunning areas:

Path :SPRO-Financial accounting-Accounts receivable and account payable-
Business transactions –Dunning –Basic settings for dunning –Define dunning
areas.

Company code :VMH
Area :Blank

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Text :Dunning area to VMH
Select save button

Define dunning procedures:

Path :Up to dunning the path is same –Dunning procedures-Define procedures
(Tr code is FBMP)

Select new procedure button
Dunning procedure :VMH
Name :Dunning procedure for VMH
Dunning interval in days:10
No.of dunning levels :4
Line item grace periods :3 days
Interest indicator :Select 01 standard item interest calculation
Select standard transactions dunning check box
Dunning texts button
Company code :VMH
Select customer radio button
Press enter
Select new company code button
Give the company code :VMH
Press enter
For company code :VMH select separate notice per dunning level check box
Select Yes button for the message to save date
Select dunning levels button
Select always dun check box for all the four levels
Select charges button (F6)

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Give the currency :INR
Press enter

Company code :VMH
Press enter
Open one more session with transaction code :FBMP

Double click on procedure 0001
Select dunning text button
Give the company code :0001
Press enter
Come to the first session
Dunning level 1
From F150-Dunn -01
Dunning level 2
Select pagedown button (right side)
Dunning level 3
Form F150_dunn_02
Dunning level 4th
Form F150_dunn_02
Now select charges button
Give the currency :INR
Press enter
Select back arrow
Select save button

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Assign dunning procedure in customer master:

Path :Accounting-Financial accounting-Accounts receivable –Master records-
Maintain centrally-Change (Tr code is XD02)

Company code :VMH
Press enter
Select company code date button
Select correspondence tab
Dunning procedure :select VMH
Select save button

END USER AREA

Sale invoice posting (F-22)

Give the document date & posting date :10.11.2008
Type :DR
Company code :VMH
Posting key :01
Account :6600001
Press enter
Amount :1111
Business area :VMHH
Text :Sales invoice posting
Posting key :50
Account no. :300000 Sales account
Press enter
Amount :*
Business area :VMHH
Text :+
From the menu Select Document –Simulate and save

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Dunning run

Path: Accounting –Financial accounting-Accounts receivable Periodic
processing-Dunning-(Tr code F150)

Run on :Today’s date
Identification :VMH1
Select parameter tab
Dunning date :Todays date
Documents posted up to :Today date
Company code :VMH
Customer :6700000
Select save button
Select back arrow
Select schedule button
Output devise :LP01
Select schedule button
Go on press enter till we get the message ‘ Dun selection is complted’
Select dunning print out button
Output device :LP01
Select continuous button
Select print button
Go on press enter till we get the message dunning print out is completed
Select dunning history button
Give your company code :VMH
Select Execute buttn (F8)
Keep the cursor on 1111
Select display dunning notice button
Keep the cursor on the document no.
Select print preview button

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Go and see the customer master (XD02)

Customer :6600001
Company code :VMH
Press enter
Its updates automatically
Last dunned date :17.11.2008 and dunning level.

SALES TAX

VAT means valued added tax or LST Local Sales Tax
CST mans Central Sales Tax

Purchase Sales (Output tax)
Input tax
1 2 3 4
Local outside Local Outside
purchases state Sales State sales

VAT/CST CST purchase VAT /L CST sales
Purchase

Basic 100 100 200 200
Excise 8% 8 8 20 20
VAT 4% 4.32(B+E) 2.16(CST2%) 27.50(VAT12.5%)
4.4(CST2%)
--------- -------- --------- ---------
Bill amount 112.32 110.16 247.50
224.40
====== ===== ===== ======

Payment to sales Department
1. Local sales –Local purchases 27.50-4.32=23.18
2. Local sales –CST purchases 27.50=27.50
3. CST sales –Local purchases 4.4-4.32=0.08
4. CST sales –CST purchases=4.4=4.4

At the time of local purchases, tax paid on purchases, can be adjusted –to tax
payable at the time of sales. (Local sales /CST sales)

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At the time of CST purchase, tax paid on purchases can not be adjusted –to add to
inventory.

Excises rates are based on products
Excise rates are given central excise tariff, in central excise tariff we have 8 digits
chapter ID.
52000000 Textiles 8%
Central excise will be covered in the end.
We are testing now without excise duty.

Customization of sales tax

1. Define tax procedure

Path :SPRO-Financial accounting –Financial accounting global settings-
Tax on sales /purchases-Basic settings-Check calculation procedure.

Double click on define procedures
Procedure :H Tax
Description :Sales tax India
Select save button
Select H Tax
Double click control data folder
Select new entries data folder

Step Co C Type Description From To Account key
10 0 Select BASB Base amount
20 0 MWVS Input tax 10 10 Select VST -Input tax
30 0 MWAS Output tax 10 10 MWS output tax
Select save button

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Assign country to calculation procedure

Up to basic settings the path is same Assign country to calculation procedure

Give the country :IN for India
Select save button
For country IN assign procedure H tax
Select save button

Define tax codes for sales and purchases

Up to tax on sales of purchases the path is same-Calculation –Define-Tax
codes for sales and purchases. (Tr.code is FTXP)

Give the country :IN for India
Press enter
Give the tax code :Vo
Press enter
Description :0% input tax
Tax type :Select V input tax
Press enter
Input tax, tax percent rate :0
Keep the cursor on ouput tax, tax percent rate
Select deactivate line (F5) button
Select save button
Tax code :V1
Press enter
Description :4% input tax
Tax type :select V input tax
Press enter
Input tax, tax % rate 4

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Keep the cursor out put tax, tax percent rate
Select deactivate line button
Select save button
Tax code :A0
Press enter
Description :0% output tax
Tax type :select A output tax
Press enter
Output tax, tax percent rate 0
Keep the cursor our input tax, tax percent rate
Select save button
Tax code :A1
Press enter
Description :12.5% output tax
Tax type :Select A out put tax
Press enter
Output tax, tax percent rate 12.5%
Keep the cursor on input tax, tax percent rate
Select save button

Assign tax codes for non-taxable transactions

Path :Up to tax on sales/purchases the path is same Posting-Assign tax codes
for non-taxable transactions (Tr code is OBCL)

Enter
For VMH select input tax V0
Out put tax Vo

Select save button

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Assignment of accounts for automatic postings:

Path :SPRO-Financial accounting –Financial accounting global settings-Tax
on sales/purchases-posting-Define tax accounts (OB40)

Double click on transactions  VST (input tax)
Give the Chart of Accounts :VMH
Press enter
Give the account :200155 VAT receivable
Select save button
Select back arrow
Double click on transactions MWS(output tax)
Select save button
Give the account no.100505 VAT table
Select save button

In line environment FI consultant’s job: Customization
Creation of Tax procedure
Creation of tax codes
Creation of GL accounts
Assignment of GL accounts
MM module:
Purchase order material no.RM1
Purchase order vendor 1234
Purchase order Qty 1 Kg
Purchase order Rate 100
Purchase order tax code V1 (4% input tax)
Goods receipt
Tax procedure:
Base amount 100 (1* 100) inventory Account
Input tax on base amount 4 VST -200155 VAT receivable
(V1-4% ) -----
Vendor credit 104
===
SD module:
Sales order Customer no. 9876
Material FG1

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Qty 1Kg
Rate 200
Tax code A1 (12.5%) output tax
Tax procedure
Base amount 200 sales account
Output tax on base amount 25 MWS -100505 VAT payable
At 12.5% -----
Customer debit 225
===
In FI for sales:
Customer account Dr 225
To sales 200
To VAT payable 25
Select save button

Sales invoice posting Tr code is F-22

Company code :VMH
Posting key :01 customer debit
Account :6600001
Press enter
Select calculate tax check box
Text :Tax sales invoice posting
Posting key :50
Account no. :300000 (Sales a/c)
Press enter
Amount :*
Tax code :Select A1
Business area :VMHH
Text :+
From the menu select Document- Simulate
Double click on VAT payable line item
Business area :VMHH
Text :+
Select save button

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ASSET ACCOUNTING

Bad debits:
1. Creation of GL Master :Provision for bad debts reconciliation A/c No.200112
2. Link between sundry debtors and provision for bad debts :OBXY

3. Sales invoice posting F-22

4. Transfer from customer normal to customer special GL

E F-30
Customer special GL E ER Dr Provision for bad debt
To customer with clearing Sundry debtors

5. After 3 years bad debtors Dr F-30
To Customer special GL Provision for bad debt

Asset accounting: This is sub ledger (subsidiary ledger)

Chart of Depreciation
Asset accounting customization will be done for Chart of Depreciation will be assigned
to company code/codes.

We have to copy either Germany chart of depreciation or Indian Chart of Depreciation.

Depreciation areas:
Book depreciation (Postings to accounts)

Income tax depreciation |
Group depreciation | Only for information
Costing depreciation |

Depreciation methods;
Straight Line Method depreciation method (SLM)

Written down value depreciation method (WDV)

Depreciation keys Rate +Method
….5% SLM Rate
5% WDV Rate

Transaction types
100 External acquisition

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110 In-house production
210 Retirement with revenue

Asset debit
The debit can be use of External acquisition (Outside purchase) /In house
production/Inter unit transfer/Inter company purchase.

With transaction type we will come to know because of what it is debited.

Posting keys:
70 Asset Debit
75 Asset Credit

Asset accounting is based on 4 rules:
1. Sub asset master is to be created with reference to main asset master.
2. Main asset master is to be created with reference to asset class
3. Account determination is specified in asset class
4. For account determination we assign GL accounts based on the nature of
transaction.

Additions to specific mechanical will be created as sub asset masters.

Main asset will be have always sub number zero.

Crate machine no.1 Master 1-0
Motor to machine no.1 1-1
Addition to machine no.1 1-2

If we give 1-0 it gives main asset value
If we give 1-1 it gives motor value
If we give 1 it gives machines 1 with additions

Why we call Land /Buildings etc. as account determinations.

These items will determine the GL accounts to be posted automatically.

Motor purchase: .
Motor A/c Dr SL 500000 Transaction type :100
2000000 P & M 500000 GL
To Bank GL 500000

Select save button

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CUSTOMIZATION

Copy reference Chat of Depreciation /Depreciation Area:

Path :SPRO-Financial accounting-Asset Accounting –Organizational structures –
Copy reference Chart of Depreciation /Depreciation area (Tr code is EC08)

Double click on copy reference Chart of Depreciation
From the menu select organizational object
Copy org. object (F6)
From Chart of Depreciation : Select ODE
(Maximum valuation: Germany)
To chart of Depreciation : VMH
Press enter
Short depreciation : Asset customization for VMH
Press enter
Press enter once again to save in your request
We get a message chart of depreciation ODE copy to VMH
Press enter
Select back arrow
Double click on specify depreciation of Chart of Depreciation
Chart of Depreciation : VMH
Press enter
Change the description to Chart of Depreciation for VMH
Select back arrow
Double click copy /delete depreciation areas
Give the Chart of Depreciation : VMH
Press enter
Select areas 3,10,15,20,31,32,41 &51

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From the menu select Edit Delete
Select save button

Assign Chart of Depreciation to Company code

Path :Up to organization structure the path is same –Assign Chart of Depreciation
to company code (Tr code is OAOB)

Press enter
For company code VMH Chart of Depreciation VMH
Select save button

Specify account determination

Path :Up to the organizational structure the path is same –Asset Class-Specify
account determination


Account Description
determination
VMH10000 Land
VMH11000 Building
VMH20000 Plant & Machinery
VMH30000 Furniture & Fixtures
VMH31000 Vehicles
VMH40000 Capital work in progress

Select save button

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Create screen layout rule
Same path

Select screen layout 1000
Select copy as button
Change screen layout 1000 to VMH1
Name :Land

Name : Buildings
Name : Plant & Machinery
Name : Furniture & Fixtures
Name : Vehicle
Change the screen layout 2600 to VMH6
Name : Capital work in progress
Press enter and select save button

Define number range intervals

Path: Same path (Tr code is AS08)

Company code :VMH
Number range : 01

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Press enter
No.range : 02
From no. : 100001
To no. : 200000
Press enter
No.range : 03
From no. : 200001
To no. : 300000
Press enter

No.range : 04
From no. : 300001
To no. : 400000
Press enter

No.range : 05
From no. : 400001
To no. : 500000
Press enter

No.rage : 06
From no. : 500001
To no. : 600000
Press enter
Slect save button

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Define asset classes:

Path :Same path (Tr code is OAOA)
Asset class : VMH1000
Description : Free hold land
Short text also : Free hold land
Account determination : select VMH10000 Land
Screen layout rule : select VMH1 Land
No.rage : 01
Select included asset under inventory data
Select no.AUC or Summary Management of AUC
Select save button

Note: AUC stands for Asset Under Construction

Description : Factory Buildings
Short text : Factory Buildings
Account determination : select VMH11000 Buildings
Screen layout rule : VMH2
Number rage : 02
Select include asset under inventory data check box
Select save button

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Description : Dept A
Short text : Dept A
Account determination : select VMH20000 P & M
Number rage : 03
Select save button
Description : Furniture & Fixtures
Short text : Furniture & Fixtures
Account determination : select VMH30000 Furniture & Fixtures
Number rage : 04
Select save button

Asset class :VMH3100
Description : Vehicles and others
Short text : Vehicles and others
Account determination :select VMH31000 Vehicles and others
Screen layout rule :VMH5
Number rage :05
Select save button

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Description : Capital Work in Progress -General
Short text : Capital Work in Progress -General
Account determination : select VMH40000 CWIP-General
Number rage : 06
Select line item settlement radio button
Select save button

Select include asset under inventory data check box:

Inventory means fixed inventory, whatever assets we create they will be included in
fixed assets inventory.
As per companies auditors report order (CARO) – the auditor will state whether fixed
assets have been physically verified by management or not.

Incase of big companies  physical verification in a phased manner

When we create an asset master – There is a field called last verification date

Asset nos Last verification date
1 31.03.2008
2 31.03.2007
3 31.03.2008
4 31.03.2008
5 31.03.2007
In the report we give the report date – From 01.04.2007 to 31.03.2008 we get the list of
asset verified during the year

1 31.03.2008
2 31.03.2008
3 31.03.2008
4 31.03.2008

We have not selected for capital work in progress

We can not verify every that assets –once they are commissioned they will be shown
under respective head and not under capital work in progress

For capital work progress general –Select line item settlement radio button

Machinery Debit to Asset commissioned on 22.11.2008

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01/11/2008 CWIP as machine no.10

Fright AMT
15/11/2008

Settle from Capital Work In Progress to machine no.10 line item wise
Commissioning charges 22/11/2008

Determine areas in the asset class

Path :SPRO-Financial accounting –Asset accounting-Valuation –Determine
depreciation areas in the asset class (Tr.Code is OAYZ)

Give the chat of depreciation : VMH
Press enter
Asset class : VMH1000 (Free hold land)
Press enter
Select VMH1000 (Free hold land)
Double click depreciation areas folder
Deselect deactivation check box for area 01 Book depreciation
Layout : Select 2000 depreciation on asset sub-no level
For area 01 layout 2000
Select save button
Select back arrow
The same procedure the followed for asset class

VMH1100 Factory building
VMH2000 Dept A
VMH3100 Vehicles & other
VMH4000 Capital work in progress

Deselect deactivation check box for area 01 for land there is no depreciation

In asset master creation-Capitalization date –required Land purchase details
registration date

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Depreciation key(Rate) 0%

For area 01- Select 2000 – Depreciation on asset sub number level

Asset no. Sub.no.
Machine 10 1 - 0 10/08/2005
Motor 1 - 1 22/11/2008

Creation of 15 General ledger master FS00

Go and search


Path :SPRO-Financial accounting –Asset accounting-Integration with the general
ledger-Assign GL accounts.

Give the your Chat of Depreciation : VMH
Enter
The Transaction code is AO90

Select chant of accounts : VMH
Double click on account determination folder
Select account determination : VMH10000 Land
Double click on Balance sheet accounts folder
Acquisition column : Acquisition and production costs Give the A/c No.:200000 Land
Loss made on asset retirement w/o revenue.(w/o revenue mean scrap)
Give the account no.400303 loss to scraping
Clearing account revenue from asset sale : 300102
Gain from asset sale : 300103
Loss from asset sales : 400302
Press enter
Select save button


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Select account determination : VMH11000 Buildings
Double click on Balance Sheet accounts folder
Acquisition column acquisition and production cost a/c no.200005
Loss made on asset retirement w/o revenue : 400303
Loss from asset sale : 400302
Select save button

Double click on depreciation folder
Accumulated depreciation for ordinary depreciation 100200 accumulated depreciation
buildings
Expense account for ordinary depreciation 400500 Depreciation account
Select save button

Select account determination : VMH 20000 P & M
Acquisition column acquisition and production cost Give the GL account no.:200010
Loss made on asset retirement (without) w/o revenue 400303
Clearing account revenue from asset sales : 300102

Accumulated depreciation account for ordinary depreciation a/c no.100205
Expense account for ordinary deprecation : 400500

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Select save button
Select account determination : VMH30000 Furniture & Fixtures
Double click on balance sheet account folder
Acquisition : Acquisition and production costs 200015 (Furniture & Fixtures a/c)
Select save button

Accumulated depreciation account for ordinary depreciation 100210
Expense for ordinary deprecation : 400500
Select save button
Select account determination : VMH 31000 vehicles
Acquisition: Acquisition production costs : 200020
Select save button

Accumulate depreciation for ordinary depreciation : 100215

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Expenses account for ordinary depreciation : 400500
Select save button

Select account determination :VMH40000 Capital Work In progress
Acquisition :Acquisition and production cost :200025
Loss made on asset retirement w/o revenue :400303
Clearing accounts revenue from asset sale :300102
Gain from asset sale :300103
Loss from asset sale :400302

Specify document type for posting of deprecation:

Up to integration with general ledger the path is same –Post-Deprecation to the
GL –Specify Document type for posting deprecation-Double click on define
document type (Tr code is OBA7)

Select type AF Deprecation postings
Note the number range : 04
Select intervals button
Number range : 04
Year : 2008
From no. : 700001
To no. : 800000
Select external check box

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Enter and save


 As per SAP documentation :
 From ECC5 onwards Not to select external check box
 Up to 4.7 EE Select external check box

When we select external check box, we have to give what should be the
document number at the time of posting.

There is an exception –for deprecation postings also we have to select external check
box
In normal postings we are posting are document at a time.

Incase of deprecation / when we run depreciation number of documents will be
generated at a time based on account determination

04-2008 -700001 -800000 Select external check box

VMH 10000 Land
VMH11000 Buildings Depreciation account
VMH20000 Plant & Machinery Assessment for
VMH30000 Furniture & Fixtures Account determination
VMH31000 Vehicles
VMH40000 Capital work in Progress

When we run depreciation 4 documents will be generated automatically every month.

700001 Depreciation DR
To Acc Dep Buildings

To Acc. Dep-Plant & Machinery

To Acc Dep Furniture & Fixtures
To Acc Dep –Vehicles

Specify intervals and posting rules:

Same path (next step) (Tr code is OAYR)

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Select company code VMH
Double click on posting rules folder
Select monthly posting radio button
Select save button

Specify rounding for net book value and /or deprecation:

Path :SPRO-Financial accounting-Asset accounting-Valuation –Amount
specifications (company code/Deprecation area) –Specify rounding of net book
value and /or deprecation

Double click on rounding specifications folder
Select area : 01 book deprecation
Select automatically calculated depreciation check box
Select arithmetic rounding radio button
Select save button

Define screen layout for asset master data:

Path :SPRO-Financial accounting-Asset accounting-Master data-Screen layout-
Define screen layout for asset master data

Double click on define screen layout for asset master data
Select layout : VMH1 Land
Double click on logical fields groups folder
Select 2 posting information
Double click on field group rules folder
Capitalization data make it required entry field
Select main number check box

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Select sub-no check box
Select copy check box
We have created VMH1 by copying layout 1000
Afterwards we create XYZ layout by copying
VMH1 what ever fields we have chosen for VMH1 should be copied XYZ

Select back arrow
Select 3 time dependent date
Double click on filed group rules folder
Business area make it required entry field
Select main no.check box, sub no.check box
Select save button
The same procedure is to the followed for layout VMH 2 Buildings
VMH 3 Plant & Machinery
VMH5 Vehicles
VMH6 Capital Work in Progress

Define screen layout for asset deprecation areas:

Same path (Tr code is AO21)
Select screen layout 2000 deprecation on asset sub no.level
Double click on field groups folder
Depreciation keys make it required entry filed
Select main no.check box
Select sub-no.check box
Select copy check box
Select save button

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Deprecation keys creation (Rate+ Methods)

1. Define base methods
2. Define declining balance method
3. Define period control methods
4. Define period control methods
5. Maintain deprecation key
First steps will be assigned in 5th step and 5th step will be assigned in Asset master.

1. Define base methods:

Path :SPRO –Financial accounting-Asset accounting-Depreciation –Valuation
methods –Depreciation key-Calculation methods –Define base methods

Base method : 0014 Ordinary :Explicit percentage (after end of life)
A) Ordinary deprecation
B) Explicit percentage –creation percentages rate given in Companies Act
Schedule XIV
C) After end of line –If the next box value becomes zero no depreciation should be
calculated.

Define declining balance methods
Same path

Give the Char of Depreciation VMH
Press enter
Note down decimal balance 001
002
Decimal factor 2
Max percentage 20
Beginning years : Wear and tear will be less
Acquisition value 100000
Rate of depreciation 5%
First year 5
Second year 5
Third year 5
Fourth year 5
---
20

First 4 years :100000*5% *98% (2% discount as per companies act)
5th year onwards :100000*5%

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Define multi level methods: (Tr code is AFAMS)
same path

multilevel method : A
Description : 5% SLM
Validity star : Select from ordinary deprecation on star date
Select save button
Double click on levels folder
Acquisition year : 9999
Year : 999
Periods : 12
Base value : Select 01 Acquisition value
Percentage : 5
Select save button

Acquisition year :9999

We have given say any year 2008- This rate is applicable for the assets purchased in the year 2008 –Next year also
we are purchasing an asset having 5% rate-we have to create acquisition year once again in the next year.

When we give 9999 purchase can be in the year
2. Years 999
A) 5% SLM rate 20 years (100/5)
B) 5% WDV rate ?
C) 1% SLM rate 100 years (100/1)
D) 1% WDV rate ?

999 max no. of year

In base method –once the net book value becomes zero –Do’t calculate depreciation .
In some countries.

First 5 years 5%
Next 5 years 10%
Next 5 years 15%

3. Periods 12 months
4. Base value 01 Acquisition value in case of SLM
24 Net book value incase of WDV
5. Percent 5 rate of depreciation
6. Reduction 1
Acquisition vale 100000

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1% Scrap value 1000
------
99000
Dep 5% only on 99000

7. Remine life Percentage method Useful life method
India Machine no.1-In year 2003
Useful life :20 Years
Going for SAP in 2008
Select rem life
Asset master -15 Years

Select acquisition year 9999
Double click on Multi level method folder
Multilevel method A2
Description : 5% WDV
Validity star : From ordinary depreciation star date
Select save button

Select acquisition year 9999
Double click on levels folder
Acquisition year : 9999
Year : 999
Periods : 12
Base value : Select 24 net book value
Percent : 5
Select save button

Maintain period control methods:

Same path

Give the Chart of deprecation : VMH
Press enter
Period method : 006
Description : VMH period control method
Acquisition year : Select 01 pro rate at period start date
Add year : Select 01
Retirement year : 01 (Retirement mean sale)
Transfer year : 01

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Maintain deprecation key:

Same path Tr code is AFAMA

Depreciation key : VMH1
Description : 5% Straight line dep.method
Select period control according to fiscal year check box
Select dep. to the day check box
Select save button
Double click on assignment of calculation methods folder
Depreciation type : Select ordinary deprecation
Phase : Select from the start of depreciation
Base method : 0014
Declare balance method : 001
Period control method : 006
Multilevel method : A1
Class : Select straight line depreciation
Select save button
Select depreciation key : VMH1
Select activate button
Select save button

Depreciation : 5% written Down Value Deprecation method

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Period control according to Fiscal year check box
Select depreciation to the day check box
Select save button

Double click assignment of calculation methods folder

Depreciation type : Select ordinary depreciation
Phase : Select from the start of depreciation
Base method : 0014
Declare balance method : 001
Period control method : 006
Multilevel method : A2
Class : Select declining –balance depreciation
Select save button
Select back arrow four times
Select depreciation key VMH2
Select save button
Select first page control page up button
Select depreciation key : 0000(no depreciation no interest )
Select save button

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FI END USER AREA:

Create of main asset master:

Path :Accounting-Financial accounting-Fixed assets-Asset –Crete –Asset (The
Transaction code is AS01)

Asset class : Select VMH2000 Department A
Company code : VMH
Enter
Give the description : Machine no.1
Capitalized on : 18.04.2008
Select time dependent tab
Business area :VMHH
Select depreciation area tab
Depreciation key : Select VMH1
Useful life : 15 years
Period : 6 months
Ordinary depreciation start date : 18.04.2008
Note: Commissioning date –Indian system, sum countries is next month first day
Eg. 01/05/2008)
Select save button

Creation of sub asset master

Path :Up to fixed assets the path is same-Asset-Create-Sub number –Asset(The
transaction code is AS11)

Asset : 200001
Company code : VMH
Press enter
Description : Motor
Capitalized on : 29.11.2008
Select deprecation area tab

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Change the depreciation key VMH2
Period : 01
Ordinary depreciation : 29.11.2008
Select save button

Main asset purchase posting:

Path :Accounting-Financial accounting-Fixed asset –Posting-Acquisition-External
acquisition -With vendor (Transaction code is F-90)

Give the document date and posting date : 18.04.2008
Type : KR (Vendor invoice)
Company code : VMH
Posting key : 31 Vendor credit
Account : 4200001
Press enter
Amount : 500000
Text : Machinery purchase posting
Posing key : 70 Debit asset
Account : Select 200001 -0 Machine no.
Transaction type : Select 100 External asset acquisition
Press enter

1st Rule:
Sub asset master with reference to main asset master
200001-1 with reference to 200001

2nd Rule
Main asset with reference to asset also 200001 with reference to VMH2000 Dept A

3rd Rule
Account determination is specified in asset class
VMH200000 Plant & Machinery specified in VMH2000 Dept A

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4th Rule
For account determination we assign accounts based on the nature of transaction
For VMH2000-Incase of acquisition-2000010 Plant & Machinery
Amount enter : *
Text : +
From the menu select document Simulate and save

Sub asset purchase posting (F-90)

Type : KR
Company code : VMH
Posting key : 31
Account no. : 4200001
Press enter
Amount : 100000
Text : Motor purchase posting
Posting key : 70
Account : 200001-1 that motor
Transaction type : 100
Press enter
(Applicable 1st rule)
Amount : *
Text : +

REPORT TO VIEW SUB ASSET WISE, YEAR WISE VALUES

Path :Accounting –Financial accounting –Fixed assets –Asset –Asset explorer
(Tr code is AWO1N)

Asset no. : 200001

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Sub No. : 0
Fiscal year : 2008
Press enter
Select Display depreciation calculation button
Select period information button
Select back arrow
Select compression tab
Change the asset to 200001
Sub no. :1
Press enter
Select planned values tab
Change the fiscal year to 2009
Press enter
Select display depreciation calculation button

2nd Report

Report to view for all assets for particular period

Path :Accounting-Financial accounting –Fixed assets –Information system –
Reports on asset accounting –Asset balances –Balance lists –Once again asset
balances –By business area (Tr code is S_ALR_87011965

Press all selections button (Shift +F7)
Report date : 31.12.2008
Double click on Dept A
Double click on Machine no.1
Change the report date to 30.04.2008

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Depreciation run:

Path :Accounting –Financial accounting –Fixed assets -period processing –
depreciation run –Execute (Tr code is AFAB)

Fiscal year : 2008
Posting period :1
Select planned posting run radio button
Select test run check box
(Note :If you run in middle of year select unplanned posting run radio button)
Select error list button (F7) (Right side corner)
Select back arrow

Deselect text run check box
From the menu select program Execute in back ground
Press enter
To schedule in the rights select date /time button
Give the schedule start date :01.12.2008
Time :Give HR 23.00
Select save button
To post immediately select immediate button
Select save button
Note down get a message background job was scheduled for program RA POST 2000
To check whether the job or not from the menu select System –Jobs-Job overview-
Services –select execute button

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To view the document posted: (Tr code is FB03)

Document type : AF
Execute
Double click on document no.
Use the Tr code is AFAB

Company code : VMH
Fiscal year : 2008
Before Dep run for May 2008 and after Dep run for April 2008 we have commissioned
an asset with back date 200002-0 Machine no.2 25.04.2008
Posted period 2

1. select planned posting run radio button posting as per plan (earlier we have
selected monthly posting)
2.

For 200001-0 from 1st May 2008 to 31st May 2008
For 200002-0 for 25th April 2008 to 31st May 2008

Report run:

Before run for May
Posting period
Select report run
System checks which assets are commissioned in April and not posted depreciation.
200002-0 from 25th April 2008 to 30th April 2008
Once it is completed
Posting period 2

Select planned posting run
200001-0 From 1st May 2008 to 31st May 2008
200002-0 from 1st May 2008 to 31st May 2008

Repeat run is possible only after planned posting run

We have run depreciation up to October 2008 -now we have commissioned an asset
with April date repeat run is possible only for last planned posting run-In this example
only for October.

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Restart

Rare cases –server is down during processing time system gives message restart.

Unplanned posting run:

Posting run not as per plan,
We have run for April
We want to run May to November Dep. At a time.
Posting period 8

Select unplanned posting run
Depreciation will be posted from May to no.at at time.

Asset sales :

200001-0 Machine no.1
Acquisition value 500000
Acquisition depreciation 890
---------
Net book value 30.04.2008 499110
Asset sales on 01.05.2008 501000
----------
Profit on asset sale 1890

1to check fields status for field status group G052 use the Tr code is OBC4
Select field status variant :VMH
Double click on filed status groups folder
Double click on field status group G052

Accounts for fixed assets retirement
Double click on Asset accounting
Asset retirement make it required entry field
Select save button


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ASSET SALE

Path :Accounting –financial Accounting –Fixed assets –Posting –Retirement –
Retirement with revenue –with customer (F-92)

Give the document date & Posting date : 01.05.2008
Type : DR
Company code : VMH
Posting key : 01
Press enter

Text : Asses sale
Posting key : 50
Account no. : 300102 Asset sale
Press enter

Amount : *
Text : +
Select asset retirement check box
From the menu select document –Simulate
Press enter

Asset no. : 200001
Sub number : 0
Transaction type : 210 comes by default
(210 stand for retirement with revenue)

Give the asset value (Capitalization date):01.05.2008
Select complete retirement check box

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Press enter

Contra

01 Customer 501000
70 Account Dep P & M 200001-0 890
40 Asset Sale 501000
75 Plant & Machinery 2000001-0 500000
50 Profit on asset sale 1890
01 Customer 501000
50 P&M 501000

We get a message correct the marked line item.
Double click on blue font line item
Select display document overview button

Asset sale on 20.05.2008 Sale 2000001-0 Machine
01 Customer 501000 Acquisition value 500000
70 Acc Dept P & M 1500 Acc Dep up to 19.05.2008 1500
2000001-0 ----------
Net book value 19.05.20084985000
40 Asset sale 501000
50 Asset sale 501000
75 Plant & Machinery 500000 Asset sale on 20.05.2008 501000
2000001-0

CONTRA

----------
50 Profit on asset sale 2500 profit on asset sale 25000

Depreciation A/c Accumulated Depreciation account
3014 890 DR 2015 1500 3014 890
3115 610 DR 3115 610
(Dep up to 19/05/2008)

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ASSET TRANSFER

When we transfer an asset from one unit to another unit with the company code –we
have to transfer at cost HYD BGL
200001-0
Capitalization date 20/04/2008
To transfer asset on 01.05.2008 to BGL
To transfer acquisition value
To transfer accumulated depreciation from the date of receipt (From 01/08) depreciation
will be calculated in Bangalore unit

1st Method 2d Method
Two step procedure one step procedure
A) Creation of asset master in BGL (AS01) Creation of asset master and transfer
values
B) Transfer values

Path: Accounting –Financial accounting –Fixed assets –Posting –Transfer –
Transfer with in company code (ABUMN)

Give your company code : VMH
Press enter
Give the asset no. 200001 Sub No.0
Document date : 01.05.2008 |
Posting date : 01.05.2008 |  Today’s date
Asset value date : 01.05.2008 |
Text : Asset Transfer
Select new asset radio button
Give the description : Machine no.1
Asset class : VMH2000 Dept A
Select master data button
Give the business area : VMHB
Select additional data button
Give the capitalized on 01.05.2008
Select depreciation area tab
Give the depreciation key : VMH1

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Period : 5 months
Ordinary depreciation date : 01.05.2008
Select back arrow
Press enter
Go and see the document FB03
Give the document no.30
Company code : VMH1
Fiscal year : 2008
Press enter
1) When we want to transfer no. of assets at a time go for two step procedure
2) When the asset has to be created in the receiving unit as a sub asset goes for
two step procedure.

Asset scrapping

200000-1 Motor in Hyderabad unit 29.11.2008
This can’t be sold transferred /used we can scrap the asset
Scrap asset on 01.01.2009
It calculates depreciation up to 31.12.2008
The net book value will be charged to P & L Account

Impairment of assets (AS28)

If the expected relation of the asset is less than net book value and future cash flows
are negative, we have to impair the asset for the difference.

To check motor value as on 31.12.2008 (Tr code is S_ALR_87011965)
Press all selections button

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Asset Scrapping:

Path :Accounting –Financial accounting –Fixed Assets –Posting –Retirement-
Asset retirement by scrapping (Tr code ABAVN)

Give the asset no.200001 Sub No.1
Asset value date : 01.01.2009
Text : Asset scrapping
Select save button

Go and see the document (FB03)

Document no. : 31
Company code : VMH
Fiscal year : 2008
Press enter
Capital work in progress line item settlement
Machinery 01.11.2008 Debit to CWIP Machine No.5
Freight charges 05.11.2008 Asset commissioned as machine no.5 on
31.12.2008
We settle from CWIP to respective asset

Commissioning charges This is linked with CO this will be covered in the
30.11.2008 end

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REPORTS:

Step 1.How to create a folder?

Keep the cursor and favorites from the menu select Favorites –Insert folder
Give the folder name FI reports
Press enter

Step 2. How to attach the report to folder ?

Keep the cursor on FI reports folder from the menu select Favorites –Insert
truncation tr code is (S_ALR_87011965)
Double click on asset balances report

Step 3. How to attach the report on desktop?

Go to report –Asset balances on right top select generates a short cut button
System description : ECC6
Press enter
Select OK button
Close SAP
Icon desktop
Double click on asset balances Icon
Give the password : oracle (SAP password)

Step 4: How to create variant?
Go to asset balances report
From the menu select go to variant --Save as variant
Give the variant name : VMH
Date : 30.11.2008.
Select save button
Now close SAP
Double click on asset balances Icon on desktop
Give the password : oracle
Press enter
Select get variant button (Select asset balances S_ALR_87011965)

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Select : VMH

Chart of Accounts List

Path :Accounting –Financial accounting –General ledger –Information
system –General ledger reports –Master data –Chart of account- Chart of
account (S_ALR_87012326)

Give your chart of accounts : VMH

TRAIL BALANCE

Path: Up to general ledger report the path is same -Account balances –
Korea-Trail Balance (Tr code is (S_ALR_87012310)

Country : Korea
Trail balance : South Korea
Select current layout button
Keep the fields
GL account
GL account long text
Closing balances
Press enter
To down lead to excel from the menu select list export –spread sheet
Press enter
List –>Export local file
Select spread sheet radio button
Press enter
See directory file name : VMH.xls
Select generate button

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LEDGER:

Path :Accounting –Financial accounting –General ledger –Periodic
processing closing –Document –Balances audit trail –All accounts -General
ledger from the document file (Tr code is S_ALR_87100205)


(Select menu bar –Settings-Layout –Current button )
or
Select current layout button(Ctrl+F8)
Keep the fields document no.
Posting date

From the hidden fields column
Select text fields
Select left arrow
Select debit amount in local currency
Select left arrow

Select credit amount in local currency
Select cumulative balances
Select left arrow
Select total check box for debit amount in local currency, Credit amount in local
currency
Select copy button
To go the document level
Double click an amount no.
Select call up document over view button

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VENDORS LIST

Path :Accounting –Financial accounting –Accounts payable –Information
system -Reports for accounts payable accounting –Mater data –Vendor list
(Tr code is S_ALR_87012086)

Select address and telecom check box

Vendor wise patches

Path: Up to report for account payable accounting the path is same -
Vendor balances vendor business (S_ALR_87012093)

Each vendor wise

Outstanding lit of vendors:

Path :up to reports for accounts payable accounting the path is same
Vendor Items- List of Vendors Open item for printing (S_ALR_87012083)


Age wise analysis of vendors:

Path :Up to vendors column item the path is same -Vendor payment history
with open item sorted list (S_ALR_87012085)

Summarization level : 0
Select days overdue squirted list check box

Vendor advances report

Path :Up to vendors column items the path is same –List of Down
payments open on key date vendors (S_ALR_87012105)

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Vendor ledger:

Path :Open and cleared up to vendors: Item the path is same –List of
vendor line item (S_ALR_87012103)


Depreciation fore cost

Path :Accounting –Financial accounting –Fixed Assets –Information
system -Reports are asset accounting –Depreciation fore cost-Depreciation
on Capitalized Assets (Depreciation simulation) (S_ALR_87012936)

Report date : 31.03.2011 (Give the any month end date)

Fixed assets schedule as per schedule VI of Companies Act

Path :Information system –Accounting –Financial accounting –Fixed assets
-Asset history sheet (Tr code is AR02)

Select group totals only radio button
Select assets button
Double click on asset retirements

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DATA TAKEOVER

Master uploading
Balance uploading

Master uploading:
GS Master : FS00
Vendor masters : XK01
Customer masters : XD01
Asset masters : AS01
Material master : MM01

Create an excel file  conversion to text file  Up loading to SAP

Legacy System Migration Batch data Computer aided testing
Work bench (LSMW) Communication (BDC) tool (CATT)

ABAP : They teach all 3 methods

LSMW : Job of functional consultant

Open an excel file and note down for which fields values are to be uploaded

GL Com Acco P& Balan Short Long Acc Only Line So Field
Accou pany unt L ce Text Text ount Balanc item rt statu
nt no. code Grou Stat Sheet curr e in displ ke s
p eme A/c ency local ay y group
nt curren
A/c cy
10000 VMH SCPL X PREF – PREF INR X X 00 G001
1 Share Share 1
cap. Cap.
20012 VMH CAST X Invento Inventory INR X X 00 G001
5 ry – –Stores 1
Stores
30000 VMH SALE X Sales Sales INR X X 00 G001
5 trading Trading 1
40010 VMH PRSN X Wages Wages INR X X 00 G001
1 account account 1

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Delete above column headings
Delete other sheets (like sheet 2 , sheet 3)
Select complete sheet
Press right mouse button
Select format cells
Select number  Category  Text
Select ok button
From the menu select file save as
Save type : select Text (tab delimited)
File name : VMH Text
Select save button
Select no button
Select cancel button
From the menu select file  close
Select no button

3. Open an excel file and not down technical name of each filed technical name
shall be noted down as per step one order

Open an excel file

Component Data type length

Open SAP FS00
Give the GL No.100000 Equity share capital
Company code : VMH
Press enter

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Keep the cursor on GL A/c press F1
Select technical information button
Double click field name SAKNR
Copy component SAKNR in excel 1 component column
Data type : C
Length : 10
Copy component BUKRS that is company code in excel component column

Data type : C
Length : 4
Select back arrow in SAP
Keep the cursor on account group
Press F1

Double click on filed name KTOKS
Copy component KTOKS that is account group in excel component column
Data type : C
Length : 4

Copy component XPLACCT That is P & L statement account in excel component
column
Data type : C
Length : 1

Copy component XBILK that is I Balance Sheet A/c in excel component column
Data type : C
Length : 1
Copy TXT20-ML That is GL A/c short text in excel component column
Data type : C
Length : 20

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Copy component TXT50_ML That is GL long text in excel component column
Data type : C
Length : 50
Select back arrow

Keep the cursor on account currency press F1
Double click on filed name WAERS
Copy component WAERS that is account currency in excel component column
Data type : C
Length : 5

Copy XSALH that is only balance in local currency in excel component column
Data type : C
Length : 1

Line item display :copy component XKRES that is line item display in excel
component column
Data type : C
Length : 1

Sort key: copy component ZUAWA that is sort key in excel component column
Data type : C
Length : 3
Copy component FSTAG that is field status group in excel component
Data type : C
Length : 4

Save the file an ex file, file VMH

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Up loading of master in SAP (Tr code is LSMW)

Note: LSMW used for create No. of GL accounts at a time.


Project : VMH
Subproject : FI
Object : GLMaster
Select create entry button

Description : VMH Project
Press enter
Sub project description FI Area
Press enter

Object name : GL master up loading
Press enter

Select continue button (F8)
Select double click Display click change button (Shift +F7)
Select batch in put recording radio button
From the menu select Goto recording  Overview
Select create recording button (Ctrl +F1)
Give the recording name : VMHGL
Description : GL Master uploading
Press enter

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BALANCES UP LOADING

Company going live in SAP from 1st December 2008 unloads – take balances as
on 30th November 2008 and enter in SAP – P & L Account balances as well as
Balance Sheet Account balances.

Company going live in SAP from 1st April 2008 on wards, - Take Balance Sheet
account balances as on 31.03.2008 in SAP don’t enter all the transactions –

Reasons:
1. In normal accounting all vendors, Customers, Assets are part of General
Ledger where as in SAP we have sub ledger concept.

2. In normal accounting –for vendors/ customers –Purchases /Sales
transactions and advances will be entered in one account where as in SAP
we have normal items and special GL Item.

3. In normal accounting for Fixed Assets- We have account wise acquisition
value and accumulated depreciation where as in SAP for Fixed Assets, we
have each sub asset wise acquisition value and accumulated depreciation.

4. In normal accounting depreciation in a provisional figure where as in SAP it is
actually calculated figure.

5. In normal accounting raw material consumption is a derived figure.

Opening stock +Purchases –Closing stock whereas in SAP we maintain each
material wise quantity, rate and amount and raw material consumption is
actually calculated figure.

6. In normal accounting we will not pass production entries and delivery entries
where as in SAP, system pass production entries and delivery entries with
production cost.

Procedure

1) We should enter day to day date in SAP production client till balances are up
loaded and tallied.

2) Incase of Vendors /Customers we have to prepare a statement showing only
open items which should match with trail balance figure.

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3) Incase of Assets, prepare a statement showing each asset wise acquisition value
and accumulated depreciation which should match with trail balance figure.

4) Incase of materials, prepare as a statement showing Material wise, Quantity ,
Rate and Amount which should match with Trail Balance figure.

5) We have to create 5 dummy accounts under any account group.

A) GL Clearing
B) Vendor clearing
C) Customer clearing
D) Asset clearing
E) Stock taking
F)
6) After uploading balances, if the above 5 clearing accounts become zero, Then
our date takeover is correct

Trail Balance (For opening balances)

Debit Credit
Equity share capital 500000
Party A/c 100000
Accumulated Dep. P & M Machine no.40 300000
Sales 400000
P & M –Machine no.40 500000
Party X 200000
Inventory RM 100000
Cash account 150000
RM Consumption 350000
--------- ----------
1300000 1300000.
======= =======
1. GL clearing A/c
2. Vendor clearing A/c
3. Customer clearing A/c
4. Asset clearing A/c
5. Stock taking A/c

1. To take GL Credit side items:Tr code F-02)

GL clearing A/c Dr 1300000
To Equity share capital a/c 500000
To Vendor clearing a/c 100000

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To Asset clearing a/c 300000
To Sales a/c 400000

2. To take GL debit side items (F-02)
Asset clearing Dr 500000
Customer Dr 200000
Stock taking Dr 100000
Cash account Dr 150000
Raw material consumption Dr 350000
To GL Clearing 1300000

4. A) Prepare a statement showing each vendor wise bill wise open item and
advances which showed match with trail balance .
Party A
Bill no.1 400000 Cr
Bill no.2 50000 Cr
Bill no.3 30000 Cr
Advance 20000Dr 100000 Cr

B) Entry for Vendors (f-43)
Vendor clearing Dr 115000
Party A (SPLGLA) Dr 200000  advances to vendor
To party A-BIL1 No.1 400000 } Sundry creditors
To party A-BIL1No.2 500000 }
To party A-Bill No.3 45000 30000 Sundry creditors

4 (A) Prepare a statement showing each customer wise bill wise open items and
advances which should match with trail balances

Party X
Bill no.1 50000 Dr
Bill No.2 1800000 Dr
Advance 30000 Cr 200000 Cr

4 (B) Customer balances F-22
Party X- Bill no.1 Dr 50000 Sundry debtors
Party X-Bill no.2 Dr 180000 Sundry debtors
To party X (SPL GLA) 300000 Advances from customer
To Customer clearing 200000 Advance from customer

5(A) To make fixed assets P & M GL account and accumulated depreciation
plant & Machinery GL Account as non-reconciliation accounts and pass.
F-02

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40 Plant & Machinery 500000
50 Accumulated Depreciation P & M 300000
50 Asset clearing 200000

Non-reconciliation means in FS00
For Plant & Machinery GL A/c and accumulated depreciation P & M GL A/c
Reconciliation a/c type –Assets remove

5 (B) Creation of asset masters:
| |
AS01 LSMW

Use the Tr code is AS01

Asset class : VMH2000 Dept A
Company code : VMH
Description : Machine no.40
Give the capitalized date : 20.06.2006
Select depreciation areas tab
Use life : 15 years Period 4 months
Ordinary deprecation date : 01.04.2008
Save

5 (C ) To take over acquisition value and accumulated depreciation for asset
2000004-0
It will not updated our GL Accounts since account for account type –
Assets.

Path :SPRO-Financial accounting –Asset Accounting –Asset data transfer –
manual online transfer –Create/Change /Display legacy asset (The Tr code
is AS92)

Double click on change legacy asset

Give the asset no. : 200004
Sub number : 0
Company code : VMH
Select takeover values button
Cumulated acquisition value : 500000
Accumulate ordinary deprecation : 30000
No book values : 200000
Save

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5. D) To make fixed assets P & M A/c and accumulated depreciation P & M
account as reconciliation accounts.

Path :SPRO-Financial accounting –Asset accounting –Preparing for
production start up-Production start up-Set or reset reconciliation
accounts (Tr code is OAMK)

Double click on change control of reconciliation account folder
From the menu select Edit –selections –select all
Select set reconciliation indicators for all accounts button
Select save button

6 (A) To propose a statement showing each material –match with trail balance.

Material Qty Rate Amount
RM1 2000 20 40000
RM2 7000 5 35000
RM3 2500 10 25000
---------
100000
======

6 (B) Creation of material masters (Transaction code MM01) –and in accounting
view –For moving average price

RM1 20
RM2 5
RM3 10

Use the transaction code MB1C

Movement type : 561 Qty
RM1 2000 Kgs
RM2 7000 Kgs
RM3 25000 Kgs
Select save button

Accounting entry will be generated automatically
Inventory RM Dr 1000000 BSX
To stock taking 1000000 GBB BSA

Closing procedure

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In the year end what steps we have to do April 2008 –March 2008 fiscal year
2008

In last week of March 2009

1. To carry forward Vendor and Customer balances to next year.

Path Accounting –Financial accounting-Accounts payable –Periodic
processing –Closing –Balance carry forwarded ( Tr code is F.07)

Carry forwarded fiscal year :2009
Select , select customer check box
Select , select vendors check box
Deselect detail log check box
Select save button
One time exercise for each year

2. To carry forwarded asset balances
We can open 2 years at a time
2007 2008
To open 2009 we have to close 2007

A) To check which year is closed for asset accounting

Path :Accounting -Financial accounting –Fixed assets –Periodic processing –
year end closing –Undo-Entire company code (Tr code is 0AAQ)

Press enter

To close fiscal year 2008 (not mandatory step)

Up to periodic processing the path is same –Year end closing –Execute (Tr code
is AJAB)

Company code : VMH
Fiscal year to be closed 2008
Deselect text run check box

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Form the menu select Program- Execute in back ground
Press enter
Select immediately button
Select save button (down side)
We get a message Back ground job was scheduled for program RAJABS00

To check whether the job is processed or not

From the menu select System –Services-Jobs –Job overview

To view result of the job
Select job RAJABS00 check box
Select spool button
Select spool no .check box
Select display content button

To close only year for asset a accounting we have to post depreciation for all assets
and for all months

C) To open fiscal year 2009 for asset accounting

Path :Up to period processing the path is same –Fiscal year change (Tr code
is AJRW)

New fiscal year : 2009
Deselect test run check box
From the menu select program execute in back ground
Press enter
Select immediate button
Select save button
We get a message back ground job was scheduled for program RAJAWE_00

To check whether the job is processed or not

From the menu select System  Services  Jobs job overview

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To view the result of job
Select job RAJAWE00 check box
Select SPOOL button
Select SPOOL no.check box
Select display contents button

3. To carryforward GL Balances

Path :Accounting –Financial accounting –General Ledger –Periodic
processing –Closing –Carryforward-Balances carryforward new Tr cod is
FAGLGVTR

Ledger : select OL leading ledger
Company code : VMH
Carryforward fiscal year : 2009
Deselect test run check box
Select output list of results check box
Select balances in retired earning check box

Select retired earning accounts button
Select back arrow
Select Balances sheet accounts button

To copy number range interval for next year

Path :SPRO-Financial accounting –Financial accounting global settings –
Document –Document number ranges –copy to fiscal year (Tr code is OBH2)


Company code : VMH
To fiscal year details under source fiscal year : 2008

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To fiscal year under target fiscal year details : 2009
Select Yes button

To open periods for next year

April 2009-March 2010
April 2009-April 2009 Fiscal year 2009

1st 1, 2009-1,2009 |
April 2008-March 2009 |  Mandatory

2nd March 2009-March 2009  Optional
12, 2008-12,2008

Path :Up to document the path is same –Posting periods –Open and close
posting periods

Posting period variant : VMH
Press enter
For VMH
From period 1 is 1 (April )
Year : 2009
To period : 1
Year : 2009

From period : 2
Period : 12 March to March
Year : 2008
To period : 12
Year : 2008
Press enter Save in your request

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How to open special periods

On 15.04.2008 –Accounts Dept Finalized profitability management, management
adjustment entries.
To post in special periods
April 2009 –March 2010 Fiscal year 2009
April 2009 –April 2009

1st 1, 2009 -1, 2009
April 2008 –March 2009 Fiscal year
March 2009-March 2009
13,2008 -13,2008

Same path :OB52

For variant : VMH
From the period2 : 13
Year : 2008
To period : 13
Year : 2008
Select save button

How to post to special periods (F-02)
(Adjustment of management entries )

Document date & Posting date : 28.03.2009
Type : SA
Company code : VMH
Posting key : 40
Account no. : 400100 Salaries A/c
Press enter
Change the period to 13
Press enter
Amount : 500000
Text : Salaries provision
Posting key : 50
Account no. : 100500 Outstanding exp

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Press enter
Amount : *
Text : +
Select document –Simulate and Save

Go and see the GL A/c FS10N
Give the GL A/c No. : 400100 Salaries A/c
Fiscal year : 2008
Company code : VMH

BANK RECONCILIATION

Check Deposit Bank statement
| |
-------------------- ------------------
| | | |
Manual Electronic Manual Electronic

Manual check deposit /manual bank statement
For each current account we have to create ¾ accounts

Account no. should with
1. Main bank account 0
2. Check issue account Open item 1
3. Check deposit A/c Open item 2
4. clearing account Open item 3
5. Bank Changes

If we have 100 Bank current accounts instead of assigning accounts 100 times –we
assign only one time using masking.
1. Main bank account +++++++++0
2. check issue account +++++++++1
3. check deposit a/c +++++++++2
4.clearing account +++++++++3

Always main bank account balance and bank statement balance will be same.

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Flow:
Sales:
1. Sales invoice posting F-22

Customer A/c Dr 100000
To Sales 100000
2. Check deposit
A) Bank key
B) Bank account
C) Pay slip no.
D) Transaction type
E) Customer
F) Bill no.
G) Amount and Save

IDBI Check deposit a/c Dr 100000
To Customer with clearing 100000

3. Enter manual bank statement
A) If the check deposit credit is not there –open items in bank check deposit A/c-
Checks
Deposited but not credited

B) If the check deposit credit comes in bank statement
A) Pay slip no.
B) Bank key
C) Bank account
D) Transaction type
E) Amount and save

IDBI main bank A/c Dr 100000
To IDBI Check deposit a/c 100000
(with clearing)

Purchases :
4. Purchase invoice posting F-43
Inventory RM Dr 200000
To Party A/c 200000

5 Outgoing payment with clearing F-53
Party A/c Dr with clearing 200000
To IDBI check issue A/c 200000

6. Manual check creation

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Assign check no.to payment doc.no.

A) If the check debit is not there open items in bank check is issue A/c check
issued but not presented.
B) If the check issue debit is there
A) Bank key
B) Bank account
C) Transaction type
D) Check number
E) Amount and save

IDBI check issue Dr with clearing 200000
To IDBI Bank a/c 200000
Bank charges direct debits

A) Bank Key
B) Bank account
C) Transaction type
D) Amount and save

Bank charges Dr 5000
To IDBI main bank a/c 5000

IDBI main bank A/c IDBI bank statement

3 10000 7 B) 20000 7 B) 20000 3 B) 100000 Cr
8) 500 8) 500 DR

IDBI check Dept A/c
2. 100000 3. 100000
IDBI Check issue A/c

7 B) 20000 5 20000

Define House Bank (FI12)

Press enter
House bank : IDBI

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Bank country : IN
Bank key : VMHIDBI1
Select save button
Give the name IDBI bank limited
Street : Bank Street, Koti
City : Hyderabad
Bank branch : Main branch
Press enter
Double click on bank accounts folder
Account ID :IDBI1
Description : IDBI current no.1
Bank account no . : VMHIDBI1234
Currency : INR
GL A/c No. : 200130 IDBI Main bank
Select save button

3. Creation of Check lots (Tr code is FCHI)

Give the paying company code : VMH
House bank : IDBI
Account ID : IDBI1
Select change status button
Select create button (shift+F5) beside details button
Lot no. :1
Check no. : 100001
To no. : 100100
Select non-sequentional check box
Short information : IDBI bank
Purchase date : Today’s date
Enter and save

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Define posting keys and posting rules for check deposit

Path :SPRO-Financial accounting –Bank accounting –Business transactions –
Check deposit –Define posting keys and posting rules for check deposit

Chart of accounts : VMH
Press enter
Accounts symbol : VMHA
Text : Main Bank
Accounts symbol : VMHB
Text : check issue
Accounts symbol : VMHC
Text : Check deposit
Accounts symbol : VMHD
Text : Bank charges
Select save button

double click on assign accounts to account symbol folder
accounts symbol : VMHA

Account symbol Currency GL A/c
VMHA INR +++++++++0 (9 times plus)
VMHB INR +++++++++1 (9 times plus)
VMHC INR +++++++++2 (9 times plus)
VMHD INR 400304 –Bank Charges A/c
Select save button

Double click create keys for posting rules folder

Posing rule Text
VMH1 Check receipt –Clear customer

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VMH2 Check deposit clearing in Bank
VMH3 Check issue clearing in Bank
VMH4 Bank charges direct debit by banks
Save

Double click on define posting rules folder

Notes:
Check receipt –clear customer
VMH1-Check receipt clear customer
IDBI check deposit Dr GL
To Customer –with clrg SL

Doc.Type DZ

Posting rule : VMH1
Posting area : select 2 sub ledger accounting
Debit posting key : 40
Account symbol : VMHC (check deposit)
Document type : DZ
Posting type : select 8 sub ledger a/c


Posting rule : select VMH2 (check deposit clearing in bank)

Notes:
VMH2 : Check deposit clearing in bank

IDBI1 Main account Dr GL
To IDBI check deposit with clearing GL

Doc .type : SA
Posting area : select 1 Bank accounting
Accounts symbol : VMHA main bank a/c
Document type : SA (GL account document)
Posting type : select 5 clear credit GL Account
Posting rule : VMHB check issue clearing in bank

VMH3 Check issue clearing in Bank
IDBI check issue with clrg DR GL

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To IDBI main bank A/c
Doc .type : SA

Posting area : select 1 bank accounting
Debit account symbol : VMHB
Credit posting key : 50
Account symbol : VMHA Main bank
Document type : SA
Posting type : select 4 clear debit GL Account
Posting rule : VMH4 Bank charges : Direct debit by bank

Bank charges Dr GL
To IDBI Main bank A/c GL
Doc type :SA

Posting area : select 1 Bank accounting
Account symbol : VMHD
Credit posting key : 50
Account symbol : VMHA
Document type : SA
Posting type : select 1 post to GL A/c
Select save button

Create and assign business transactions :

Path :Up to business transactions the path is same –Check deposit –Create and
assign business transactions (Tr code is OT53)

Transaction : VMH1
+/- : +
Posting rule : VMH1
Text : Check receipt clear customer
Transaction : VMH1
+/- : - (for posting revenues)
Posting rule : VMH1
Text : Check receipt clear customer reversal
Select save button

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Select cancel button
Select Yes button
Select save button

Define variants for check deposit
Same path ( Tr code is OT45)

Variant : VMH1
Name : check deposit variant for VMH
Press enter
From the possible fields column
Double click on reference document no.(selection)
Press enter

Column Offset Length
1 3
2 20 16
3 37 4
4 52 10

Select save button
short description : Work Bench request for VMH
press enter
kept the customer on VMH1
select activate button

create and assign business truncation for manual bank statement

path :up to business truncation the path is same –Payment transactions –manual
bank statement –Create and assign business transactions

Transaction +/- Posting rule Interpretation Text
algorithm
VMH2 + VMH2 Check deposit
VMH2 - VMH2 Check deposit
clearing in
bank reversal

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VMH3 - VMH3 011 (Outgoing Check issue
check :Check clearing in
no. different Bank
from payment
doc.no.
VMH3 + VMH3 11 Check issue
clearing in
bank
(Reversal)
VMH4 - VMH4 Bank charges
direct debit by
bank
VMH4 + VMH4 Bank charges
direct debit by
bank
(reversal)

Save

011- Check no. different from payment doc.no. purchases

1. Purchase invoice posting F-43

Inventory RM DR 200000
To Party A/c 200000
Doc no.1

2. Outgoing payment with clearing F-53

Party A/c DR with clearing 200000
To IDBI Check issue A/c 200000
Doc no.200001

3. Manual check creation FCH5

Assign check no. to payment doc no.
Assign check no.100001 to payment
Doc no.200001
Check no. and payment Doc no. are different

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Define variants for manual bank statement

Same path (Tr cod is OT43)

Variant : VMH2
Name : Manual bank statement variant for VMH
Press enter
From the possible fields column double click on reference doc .number (selection)
Press enter
4the column (20+16) :36
From the possible field column double click on bank reference
Press enter
From the possible fields column double click on business area
Enter (53+13+4):67
Select save button
Press enter to save in your work bench request
Keep the cursor on VMH2 : select activate button

To make text field optional field for field status groups G001 and G005 (Tr code is
OBC4)
Select field status variant : VMH
Double click on field status group folder
Double click on : G001
Double click on general data
Text make it optional entry field
Select save button
Double click on : G005
Text make it optional entry field
Select save button

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SALES

Sales invoice posting (F-22)

Type : DR
Company code : VMH
Posting key : 01
Reference bill no. : 2345
Account : 6600001
Press enter
Amount : 1 00000
Text : Sales invoice posting
Posting key : 50
Account no. : 300000 Sales a/c
Press enter
Amount : *
Text : +
Document –simulate & Save

Manual check deposit

Path :Accounting –financial accounting –Banks –Incomings –check deposit –
manual entry (FF68)

From the menu select settings  Specifications

Start variant : select VMH1
Press enter
Bank key : VMHIDBI1
Bank account ; VMHIDBI1234

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Currency : INR
Group : 1 (paying slip no.)
Transaction : select VMH1 (check receipt clear customer )
Posting date : Today’s date
Value date : Today’s date
Currency : INR
Press enter

Amount :100000
Reference no. : 2345 (bill no.)
Customer no. : 6600001
Enter & save

Press enter to Save once again
From the menu select System –>services  Batch input  Sessions  select session
name : IDBI-IDBI1
Select Display errors only radio button
We get a message processing of batch in put session completed

Go and See the customer A/c FBL5N

Give the customer no.6600001
Company code : VMH
Double click on type DZ
Select column document overview button

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Check deposit credit in bank statement

Path :Accounting –Financial accounting –Banks-Incoming –Bank statement –
manual entry (Tr code is FF67)

From the menu select settings –specifications

Start variant : select VMH2
Press enter
Bank key : VMHIDBI1
Bank account : VMHIDBI1234
Currency : INR
Give the statement no. : 1
Statement date : Today’s date
Opening balance :0
Closing balance : 100000
Posting date : Today’s date
Press enter

Transaction : select VMH2 check deposit in bank
Value date : Today’s date
Amount : 100000
Give the reference doc no. : 1 (That is paying slip no.)
Enter & Save
Save once again
From the menu select System –Services –Batch input session
Select session name : IDBI –IDBI1
Ignore the message and exit batch input button

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Go and see the IDBI check deposit A/c (FBL3N)
Give GL A/c No. : 200132
Company code : VMH
Double click credit 100000
Select call up document overview button

1. Purchases

Purchase invoice posting F-43

Type :KR
Company code :VMH
Posting key :31
Press enter
Business area :VMHH
Posting key :40
Account no. :200120 Inventory RM
Press enter
Amount :*
Business area :VMHH
Text :+
Document –Simulate and Save

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2. Outgoing payment with clearing (Tr code is F-53)

Type :KZ
Company code :VMH
Account under bank data :200131 (IDBI cheque issue date)
Business area :VMHH
Amount :20000
Text :Outgoing payment
Account under open item selection :4200001
From the menu select Document --Simulate & Save

3. Manual check creation (FCH5)

Give the check no.100010
Select save button

4. Enter manual bank statement (FF67)

Select overview button (F8)

Keep the cursor on VMH IDBI Bank Ltd
Select new statement button
Closing balance (100000-200000)=800000

Posting date :today’s date
Press enter
Transaction :VMH3 check issue clearing in Bank
Value date :today’s date
Amount :20000 with minus

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Bank reference :100010 (cheque no.)
Business area :VMHH
Press enter

Select save button , save once again
From the menu select System –Service –Batch input –Sessions
Select session name :IDBI-IDBI
Select Display errors only radio button
Ignore the message exit batch input button

Go and see IDBI cheque issue account (FBL3N)

Give the GL account :200131 IDBI cheque issue account
Company code :VMH
Select Execute button
Double click on debit 20000
Select call up document overview button

Bank charges Direct debits

Enter manual bank statement FF67
Select overview button
Keep the cursor on VMH IDBI Bank Ltd

Select new statement button
Give the closing balance :79500
Posting date :Today’s date
Press enter

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Transaction :VMH4 Bank charges direct debits
Value date :Today’s date
Amount :500-
Business area :VMHH
Enter & Save

Save once again
From the menu select System –Services –Batch input –Session
Select session name :IDBI –IDBI-1
Ignore the message and select exit batch input button

To view the document posted (FB03)

Press enter
To view bank statements in SAP FF67
Select overview button
Double click on VMH IDBI Bank Ltd

To view the transactions in the statement
Double click on statement no.

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CASH JOURNAL

1) To view daily cash and ban opening balances, Receipts , Payments and closing
balance
2) GL Cash account accepts negative cash balance –Cash Journal will not accept
negative cash balance
3) For petty cash purpose

1. Creation of GL master –Petty cash account –Current assets-Loans &
Advances (FS00)
Give the GL A/c No. :200101
Company code :VMH
Give the GL A/c No. :200100
Company code :VMH
Press enter
Change short text and GL a/c long text to Petty Cash A/c
Select post automatically only check box
Select save button

Define number rage intervals for cash journal documents

Path :SPRO-Financial accounting –bank accounting –Business transactions-Cash
journal –Define number range intervals for Cash journal Documents (FBCJC1)

Give the company code :VMH
No.range :01
From no. :500001
To no. :600000
Enter & Save

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Setup cash journal (FBCJC0)
Same path

Company code :VMH
Cash journal no. :0001
GL A/c No. :200101
Currency :INR
Document type for GL A/c :SA
Document type vendor payment :KZ
Document type vendor receipt :KZ
Document type customer payment :DZ

Cash Journal name, :VMH HYD petty cash
Select save button

Create ,Change delete business truncations (FBCJC2)

Same path

Company code :VMH
Business transaction type :select R Revenue
G/L A/c :300000
Cash journal business transaction :Revenue
Select account modifiable check box
Company code :VMH
Business transaction type :select E Expenses
GL A/c No. :400100 Salaries A/c
Cash journal Business transaction :Expenses

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Select account modifiable check box
Select save button

Setup print parameters for cash journal


Company code :VMH
Cash journal print program name :RFCASH00
Report variant :DEMOEN (Demo English)
Correspondence :select SAP18 Cash document
Select save button

Posting to Cash journal

Path :Accounting –Financial accounting –General ledger –Posting –Cash journal
posting (FBCJ)

From the menu select Extras  Change Cash journal

Cash journal :0001
Press enter
Select cash receipts tab
Business transaction :select Revenue
Amount :5000
Business area :VMHH
G/L A/c :300000 Sales A/C
Text :Cash sales
Select save button
Select post button
Select print cash journal button

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WITH HOLDING TAX (TDS

TDS: Tax deducted at source on Vendors/ Contractors/Local and professional charges

TCS: Tax collected at source –on Customers/ scrap sale /waste sale

TDS is part of CIN (Country India Version)

TDS two types

Classic with holding Tax Extended withholding tax
Up to 4.6 C SAP CIN from 4.7 EE on
words CIN is part of SAP
SAP was released in India 1995 –SA
and CIN
February 1996 Finance Budget Govt.
made changes to TDS for the changes
in Budget.
SAP releases –Patch (program)
February 1997 finance budget changes
February 1998 Finance budget
changes
February 1991 Finance budget
changes
Released extended with holding tax
Original CIN program modified with the
budget changes
Number changes
A) Education cess
B) Higher and Secondary Education
cess
C) Return –Contractors –annual Return
–form 26C
D) Changed to annual return Form 26
E) Changed to quarterly return –Form
26Q
F) ETDS
TDS on contractors/Professional
charges /Rent/Interest other than
salaries

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TDS on contractors (Income Tax Section 194C)

1 Status –Company /Partnership firm Individual
2. TDS Rates
Basic 2% 10% on 2% contract value in the
Surcharges 10% on 2% whole year exceed 10 Lakhs other
ED 3% on (basic +Surcharges ) wise NIL
3% on Basic +Surcharge
(Note :contract value in the whole
year exceeds 1 core other wise NIL)

4. TDS is to be deducted at the time of invoice posting or advance payment posting
whichever is earlier
5. If each contract value is less than 20000 and all contract value in the whole year
is less than 50000 –No TDS is to be deducted.
6. To create only one code for invoice postings and one code for advance postings
(Max codes can be created 99)
7. If the contractor does not have taxable income he for lower rate of deduction or
NIL rate of deduction . Company has to deduct at lower rate or Nil rate –
Exemption certificate will be given by Income Tax Dept for each year.
8. In the bill amount includes material cost and conversion charges – (composite
contacts) To deduct TDS only conversion charges.
9. TDS deducted should be deposited within 7 days from the month end incase of
year end credits TDS to deposit within 2 months from the year end.
If 7th day comes on public holiday –choice to make the payment day before or
after.
10. Issue TDS certificate in form 16A to the contractor –It can be a monthly certificate
or consolidated certificate for the whole year.
11. File quarterly return in form 26Q earlier annual return Form 26
12. Permanent Account Number (PAN) will be allotted at company code level where
as Tax Deduction at Source (TDS No./TAN can be obtained at company code
level/Business area level/Business places level.

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Maintain calendar

Path :SPRO-SAP Net weaver –General settings –Maintain calendar

Select public holidays radio button
Select with fixed date radio button
Day : 1
Month : select 05 May day
Short holiday name : May day
Long holiday name : May day
Press enter

Ignore the message select Yes button
Select back arrow
Select holiday calendar radio button
Calendar ID : A1 (VMH HYD Factory Holiday calendar)
Select assign holiday button
Select May day check box
Select assign public holiday button
Select save button

Select factory calendar radio button

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Factory calendar ID : A2
Description : VMH HYD Factory calendar
Holiday calendar ID : A1
Work days select Monday to Saturday check boxes
Select save button

Check withholding tax countries

Path :SPRO-Financial Accounting –Financial accounting global settings-With
holding tax-Extended withholding tax-basic settings-Check with holding tax
countries

Country : IN
Withholding tax country : IN
Description : India
Save in account payable customization request

Define withholding tax keys
Same path
Give the country key : In for India
Press enter
Official withholding tax : 194C
Name : TDS contractors
Select save button

Define Business places (section code )

Path :Up to extend with holding tax the path is same -Basic settings  India 
Define business places

Select new entries

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Company code : VMH
Section code : VMHF
Name : VMH HYD factory
Select save button
Give the name : VMH HYD Factory

Assign factory calendars to section code (Business places)
Same path
Company code : VMH
Section code : VMHF
Factory calendar ID : A2
Rule : select day before
Select save button

Define business place

Path: Form the menu select System –Services –Table maintenance –Extended
table maintenance (Tr cod is SM30)

Table/view : J_1BBRANCV
Select maintain button
Press enter
Business place : VMHF
Description : VMH Hyderabad factory
Select save button
Give the name : VMH Hyd factory

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Assign section code to business place (Tr code is SM30)

Table /View : V_seccode
Press enter
For section code : VMHF
Business place : AMF
Select save button

Define withholding tax type for Invoice posing:

Path: Up to Extended with holding tax the path is same –Calculation –With
holding tax type –Define with holding tax type for invoice posing

Give the country key : IN
Press enter
With holding tax type : D1
Description : section sec 194C contractors Invoice posting
Select gross amount radio button
Select with holding tax commercial rounding radio button
Select post with hold tax amount check box
Select no accumulation radio button
Select save button

Define withholding tax for payment posing

Same path
Press enter

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With holding tax type : DA
Description : Sec 194 C contractors –Advance posting
Select gross amount radio button
Select withhold tax commercial rounding radio button
Select no accumulation radio button
Select post with holding tax amount check box
Select central invoice propitiate radio button

Why to select central invoice proportionate for advance payments

2.266%
1. Advance payment F-48 20.11.2008
Party special GL (A) Dr 100000
To Bank 97734
To TDS (To deposit before 07.12.2008) 2266

2. Purchase invoice posting F-43 14.12.2008
Conversion charges Dr 300000
To party 293202
To TDS (to Deposit before 07.12.2009) 6798

3. Transfer of advance from special GL to normal by clearing special GL -54
14.12.2008
Party Dr 97734
TDS Dr 2266 auto debit
To Party special GL (A) 100000

TDS payable on 07.12.2008 on 07.12.2008 2266
TDS payable on 07.12.2009 4532
(6798-2266)

Define withholding tax codes

Path :Up to extend with holding tax the pat is same –Calculation  With hold
tax codes  Define with holding tax codes

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Press enter
With hold code : D1
Description : section 194C contractors Invoice (2.266%)
Official with holding tax : section 194 C
Base amount percentage subject to tax : 100
With holding tax rate : 2.266%
Posing indicator : selection 1 (standard posting :Bank /Vendor
/Customer line item reduced
Select save button
Select back arrow
Select with holding tax type : D1
Change with holding tax type : D1 to DA
Change with hold tax code : from D1 to DA
Description : sec 194 C (contractors –Advance 2.266% )
Enter and Save

Check recipient type

Path :Up to extended with hold tax the path is same –Basic settings –Check
recipient types

Give the country key : In for India
Press enter
Recipient type : CO

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Text : company
One more
With holding tax type : DA
Recipient type : CO
Text : Company
Select save button

Maintain tax due dates

Path :Up to extend with holding tax the path is same –Basic settings –India 
Maintain tax due dates

Country : IN
Official with holding tax key : 194C
Recipient type : CO
No.of days unit tax due date : 777
Select save button
]

Assign withhold tax types to company code

Path :Up to Extend with holding tax the path is same –company code 
Assign with holding tax types to company code

Company code : VMH
Withholding tax type : D1
Recipient type : CO
Select with hold tax agent check box
Withholding tax obligated firm : 01.04.2008
Obligated to with hold tax until : 31.03.2009
Select save button
Select back arrow

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Select company code VMH with tax type D1
Change the With holding tax type to DA
Enter & Save

Activate extended withholding tax :
Same path
Press enter
For company code VMH select extended with holding tax check box
Select save button

Combined with holding tax code

Path: up to Extend with holding tax the path is same –Calculation –India –
surcharges –Maintain surcharge rates (Surcharges combined with basic
withholding tax codes)

Company code : VMH
Withholding tax code : D1
Recipient type : CO
Surcharge rate : 10
Company code : VMH
Withholding tax code : DA
Recipient type : CO
Surcharge : 10
Select save button

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Assignment of accounts for Automatic postings:

Path :Up to Extended with holding tax the path is same –Posting –Accounts for
withholding tax –Define accounts for withholding tax to paid over

Give the Chart of Accounts : VMH
Press enter
Select with holding tax code check box
And with withholding tax type check box
Select save button
Withholding tax type : D1
Account : 100510
Withholding tax type : DA
Account : 100510
Select save button

Maintain company code settings

Path :SPRO-Logistic- General –Tax on goods movement –India –Basic settings –
Maintain company code settings

Give the company code VMH and Save

Specify document type for remittance challans

Remittance challans TDS on contractors

1 CO 1000 (Company)
2 OT 2000 (Individual)

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3 CO 3000
4 CO 4000
5 TO 5000

When we make TDS payment –we have to prepare two challans
1 for Companies
2 for Individuals

In remittance challan screen

recipient type Company (CO)
1 CO 1000
3 CO 3000
4 CO 4000

TDS on contractors Dr-With Clg 8000 GL
To Bank 8000 GL

Doc .Type :SA

Path :Up to Extended with holding tax the path is same –Posting –India –
Remittance challans –Document types –Specify document type (Accounts
payable)

Company code : VMH
Remittance challan document type : SA
Select save button

Maintain number groups:
Same path
Company code : VMH
Section code : VMHF
Official withholding tax key : 194C
Number group : 08
Select save button

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Assign number ranges to Number groups: ( Tr code is J1INO)

Same path

Internal number range group : 08
Internal challan : 08
Select save button

Maintain number ranges:(Tr code is J1INUMBER)

Same path

Select maintain groups button
Select group without tax having 08 check box
From the menu select Interval  Maintain
Press enter
Year : 2008
From no. : 1
To number : 100000
Enter & Save

Assign remittance challan number group to Business place

Tr code is (SM30)

Give the Table /View : J_1IEWTNUMGR
Company code : VMH
Business place : VMHF
Official with holding : 194C Tax key
Number group : 08
Select save button

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Assign remittance challan number group to section code :(SM30)

Table /view : J_1IEWTNUMGR_1
Company code : VMH
Selection code : VMHF
Official withholding : 194C Tax key
Number group : 08
Select save button

Maintain number groups and SAP script forms

Path :Up to Extend with holding tax the path is same –Postings –India –
Withholding tax certificates for Vendors and Customers –Maintain number
groups as SAP script forms

Company code : VMH
Section code : VMHF
Official withholding tax key : 194C
Form : J_11EWT_CERT
No group : 09
Select save button

Assign number ranges to number groups

Same path
Number group : 09
Internal number range : 09
Select save button

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Maintain number ranges

Sam path
Select maintain groups button
Select group without text having 09 check box
From the menu select interval maintain
Company code : VMH
Press enter
Year : 2008
To number : 200000
Enter & Save

Assign withholding tax code in Vendor master

Path :Accounting –Financial accounting –Accounts payable –Master records-
Maintain centrally –change (Tr code is XK02)

Give the vendor no. : 4200001
Company code : VMH
Select with hold tax check box
Press enter
Give the withhold tax country : IN (India)
Select liable check box
Recipient type : CO
Withholding tax type : DA
Select liable check box

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Recipient type : CO
Select CIN details button
Select withholding tax tab
Give the PAN of vendor : AP4C12345C
Select back arrow
Select save button

END USER AREA

Conversion charges posting (F-43)

Document type : Today’s date
Type : KR
Company code : VMH
Posting key : 31
Press enter
Business place /section code : select VMHF
Press enter
Text : Conversion charges posting
Posting key : 40
Account : 400200 conversion charges account
Press enter

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Conversion charges

Option 1 Option 2 Option 3
If the bill value is less If the value consists of If the bill amount is only
than 20000 and whole material 30000 and for conversion charges
year contract value is conversion charges
less than 50000 70000
No TDS A) For D1 with –holding A) Remove DA
tax base amount enter
70000 TDS will be
deducted on 70000
Remove D1 and DA B) Remove DA

Remove with hold tax code : DA
Press enter
Amount : *
Text : +
From the menu select Document  Simulate and Save

Note : If you get a error message once check it Activate extended withholding tax /
Document splitting

Create remittance challan

Path :Accounting –Financial accounting –Accounts payable –With holding tax –
India –Extended with holding tax –Remittance of withholding tax-Create
remittance challan (Tr code is J1INCHLN)

Company code : VMH
Fiscal year : 2008
Business plane/ Second code : VMHF
Posting date : 01.01.2009 to 31.01.2009
Section : 194 C
Recipient type : CO

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Bank account : 200105 SBI CA
Execute (F8)
Press enter
Text : Conversion charges amount
Double click on all open items (by default one rupee can not see in SAP zero)
Select document overview button
Double click on the line item
SBI current A/c with one rupee
Amount : *
Select save button
Select clearing document button
Select back arrow

Enter Bank challan

Path: Same path ( Tr code is J1INBANK)

Fiscal year : 2008
Challan clearing number : select document no.37
(Once we select challan clearing number, Internal challan number and internal challan
date will be update automatically)
Base challan no . : 789
Bank challan date : 07.02.2009
Bank key : select SBI

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Print TDS Certificate

Path :Up to extend with holding tax the path is same –Certificates –Print
(J1INCERT)

Company code ; VMH
Fiscal year : 2008
Business area /Section code : VMHF
Section : 194C
Posting dates : 01.04.2008 to 31.03.2009
Bank challan dates : 01.05.2008 to 30.04.2009
Certificate date : 30.04.2009
Signatory : Mr X
Designation : Manager
Place of printing : Hyderabad
Select Execute button
Select print button
Output device : LP01
Select print button

To view the print out

From the menu select –System –Services –Output control

Select spool no.check box
Select display contents button

Quarterly return

( Tr code J1INQEFILE)

Path for Entering acknowledgement numbers.

In TDS certificate we have to specify acknowledgment number for each quarterly return
field.

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Path :System –Service –Table maintenance –Extended table maintenance (Tr
code is SM30)

Table /View J_1IET_ACKN_N

Company code : VMH
Year : 2008
Section code : VMHF
Period : select second quarter
ACK No. : 123
Select save button

Note: Quarterly return not working in pirated software’s patches updated in genuine
SAP software

Advance posting:
1. Advance payment posting F-48

15.12.2008 50000 1133 TDS to deposit before 07.01.2009
2. Conversion charges posting F-43
02.01.2009 200000 4532

3. Transfer of advance from special GL to normal by clearing special GL F-54
02.01.2009 1133 Auto debit will come before 07.02.2009 to deposit 4532-
1133=3399

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Path :SPRO-Financial accounting –Asset accounting-Integration with the general
ledger-Assign GL accounts.

Give the your Chat of Depreciation :VMH
Enter
The Transaction code is AO90

Select chant of accounts :VMH
Select account determination :VMH10000 Land
Double click on Balance sheet accounts folder
Acquisition column:Acquisition and production costsGive the A/c No.:200000 Land
Loss made on asset retirement w/o revenue.(w/o revenue mean scrap)
Give the account no.400303 loss to scraping
Clearing account revenue from asset sale :300102
Loss from asset sales :400302
Press enter
Select save button
Select account determination :VMH11000 Buildings
Acquisition column acquisition and production cost a/c no.200005
Save

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Accumulated depreciation for ordinary depreciation 100200 accumulated depreciation
buildings
Expense account for ordinary depreciation 400500 Depreciation account
Save
Select account determination :VMH 20000 P & M
Acquisition column acquisition and production costGive the GL account no.:200010
Loss made on asset retirement (without) w/o revenue 400303
Clearing account revenue from asset sales :300102
Accumulated depreciation account for ordinary depreciation a/c no.100205
Expense account for ordinary deprecation :400500
Save
Select account determination :VMH30000 Furniture & Fixtures
Double click on balance sheet account folder
Acquisition :Acquisition and production costs 200015 (Furniture & Fixtures a/c)
save

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Accumulated depreciation account for ordinary depreciation 100210
Expense for ordinary deprecation :400500
Save
Select account determination :VMH 31000 vehicles
Acquisition: Acquisition production costs :200020
Save
Accumulate depreciation for ordinary depreciation :100215
Expenses account for ordinary depreciation :400500
Save
Select account determination :VMH40000 Capital Work In
progress

Acquisition :Acquisition and production cost :200025
Clearing accounts revenue from asset sale :300102

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