3 ways to use SharePoint to enhance collaboration and boost productivity

Oct 30, 2014Download as PPTX, PDF0 likes573 views

Are you thinking of using SharePoint in your organisation but would like to know more about it first? Or maybe you already have SharePoint but unsure how to use it to its full potential? Join us as we explore three SharePoint features that you can customise to dramatically improve your team's collaboration and productivity.

SharePoint – Collaboration & Productivity
Presented by:
Tony Nissen
Virtual CIO
1300 562 886
tony.nissen@rgtech.com.au

Agenda
• What is SharePoint and why organisations are flocking to it
• Document management
• Team sites
• Security
• SharePoint 2013 (On-Premise) vs SharePoint Online
• Challenges & considerations

SharePoint
• Is it an intranet?
• Is it a document management platform?
• Is it a collaboration tool?

Problems Solved!
• Better document control & document management.
• Promotes organisational collaboration & unity.
• Provides flexible, secure, remote access.
• Cost effective.

Team Sites Are Great For..
• Teams working on a project together.
• Departments that need to share information.
• Client information that needs to be accessible by more than
one person.

Planning Security
“Balance the ease of administration and performance against the
requirement to control access to individual items.”
Use standard groups (such as Members, Visitors, and Owners) and
control permissions at the site level.
Source: http://technet.microsoft.com/en-us/library/cc262778(v=office.15).aspx

Security Tips
• Establish a governance plan: make sure you include the person
accountable for decisions concerning what types of information
should be shared and deleted.
• Engage your IT resource for feedback.
• Heed Microsoft’s advice where possible and keep it simple!

SharePoint 2013 (On-Premise)
Vs SharePoint Online
• Performance.
• Site collection quotas, file upload limits, and storage limits.
• Blocked file types.
Source: http://technet.microsoft.com/en-us/library/jj819267.aspx#bkmk_FeaturesOnPremise

Challenges & Considerations
• Setup & data migrating
• Configuration of security
• Change management
• Staff training

About R & G Technologies
• Award winning ICT consulting
firm with offices in Brisbane,
Sydney and Melbourne.
• Servicing organisations
nationwide (5 – 400)
• Trusted IT partner; a single
source supplier for all your
Data, Cloud and IT Support
needs.
R & G Technologies – Head Office, Brisbane
Technology Park, Eight Mile Plains, QLD.

Q & A
1300 562 886
rgtechnologies.com.au
tony.nissen@rgtech.com.au

Can you answer this question? Let's be honest, even for the most experienced SharePoint professional this isn't an easy question to answer. SharePoint is often called a DMS, Intranet Portal or a tool to create team sites. The official Microsoft Office website contains the following statement: "Organizations use SharePoint to create websites". Really Microsoft? The official Wikipedia has the following to say: "Microsoft SharePoint is a Web application platform developed by Microsoft." You cannot use these descriptions during a presentation for business users, especially when they never heard or worked with SharePoint before. In my role as SharePoint Consultant this question came up many times when talking to the business. In this webinar I share my vision and thoughts how to answer this important question.

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