ORACLE IRAQ Announcment
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This document outlines the implementation of Oracle E-Business Suite at the Iraqi branch of an Egyptian maintenance company. It discusses the modules purchased, the multi-year planning and execution of the implementation project in Iraq from 2012-2016. New features activated in Iraq include electronic requisition approval between camps, activating technical review rules, a quotations registry, and inventory management at camp warehouses. The second phase plan involves completing an automated procure-to-pay cycle, activating payroll and HR systems, and expense reporting cycles.
ORACLE IRAQ Announcment
- 1. ORACLE (E – Business Suite) – IRAQ Branch Phase 1 Implemntation Announcment Egyptian Maintenance Company
- 2. Page 2 Present a t ion A g enda • E-Business Suite Definition. • EMC Purchased Modules & Cycles Summary What’s ORACLE? • Planning for Implementing ORACLE in IRAQ. • Execution of ORACLE IRAQ Implementation IRAQ Branch ORACLE • What are the New Features Implemented In IRAQ • What is the 2nd Phase Plan Benefits of Implementing ORACLE in IRAQ & Future Development
- 3. Page 3 Wha t’s ORACLE? – E - B u s i n e s s S u i t e D e f i n i t i o n The E-Business Suite is category of business- management software With integrated applications that an organization can use to collect, store, manage and interpret data from many business activities, including: product planning, cost. manufacturing or service delivery. marketing and sales., Which enable organizations to make better decisions, reduce costs, and increase performance.
- 4. Page 4 Wha t’s ORACLE? – E M C P u rc h a s e d O R A C L E M o d u l e s S u m m a r y • Project Costing • Project Billing • HR core setup • Purchasing • Inventory • General Ledger & Budgeting • Account Payables. • Account Receivables • Fixed Assets. • Cash Management Oracle Financials Oracle Logistics Oracle Project Oracle Human Recourses Purchased but Not Activated
- 5. Page 5 Wha t’s ORACLE? – E M C P u rc h a s e d O R A C L E C y c l e s S u m m a r y Procure To Pay cycle Payment Purchase order SupplierRFQ Receipts PR Demand Source Order Cash / Bank OutQuotation Receive Invoice Match with PO Check & Confirm Funds Vs Project Budget Link To Project Approve document
- 6. Page 6 Wha t’s ORACLE? – E M C P u rc h a s e d O R A C L E C y c l e s S u m m a r y Assets To Disposals Cycle Mass Additions process Run depreciation Create journal entries Depreciation journal Issuance Request Oracle Payables Oracle Purchasing Oracle Inventory Add invoice lines Fixed Asset Management
- 7. Page 7 Wha t’s ORACLE? – E M C P u rc h a s e d O R A C L E C y c l e s S u m m a r y Invoice To Cash Cycle INV. Issue REQ Approve INV. REQ Calculate & Issue INV. Submit & Approve INV. From Client INV. Registry INV. Collection Cash / Bank IN Bank & Client Accounts Reconciliation
- 8. Page 8 IRAQ Bra nch ORACLE – P l a n n i n g f o r I m p l e m e n t i n g O R A C L E i n I R A Q 2012 2013 2014 2015 2016 Initiating the Need to Implement ORACLE in IRAQ Branch 28/8/2012 Defining Suitable Technology & Connection type to Implement ORACLE IRAQ 7/3/2013 Approving & Purchasing of ORACLE IRAQ Servers 27/10/2014 ORACLE IRAQ Servers Receiving, Set up & Testing of ORACLE IRAQ Company 2 Database 1/3/2015 Defining of ORACLE IRAQ Implementation Project Team Members & Process Mapping 23/8/2015 Collecting Required Top Management Approvals for ORACLE IRAQ Implementation Execution 27/10/2015 ORACLE IRAQ Go-Live & Support 1/1/2016 Rollout & Setup of new organization for Iraq with the same setup done for HQ. 7/10/2012
- 9. Page 9 IRAQ Bra nch ORACLE – E x e c u t i o n o f O R A C L E I R A Q I m p l e m e n t a t i o n Final Report Q4 2014 Q1 2015 Q2 Q3 Q4 Q1 2016 27/10/2014 - 15/2/2015 RFQ & Purchase of ORACLE IRAQ Servers 1/3/2015 - 31/3/2015Servers Received, Completing Setup & Re-Testing Oracle Iraq using New Servers 15/3/2015 - 9/9/2015Collecting Approval & Shipping of ORACLE IRAQ Servers 28/8/2015 - 27/10/2015 Defining & Approving of ORACLE IRAQ Implementation Project Steering Committee, Management Team & Execution Team Members & Process Mapping 1/11/2015 - 22/11/2015 ORACLE IRAQ Implementation Execution Team Arrival & Launching of Operations Gap Analysis 7/11/2015 - 18/12/2015 ORACLE IRAQ Hardware & Connection Setup for Branch & Camps 7/11/2015 - 27/12/2015Customizing Database According to IRAQ Branch Operations & Implementing Additional Features 1/11/2015 - 5/1/2016 Issuance of Required Project Documentation, Procedures & Process Diagrams 1/12/2015 - 31/12/2015 Conducting Required Training for End-Users & Pre-Live Test of Operations 1/1/2016 - 15/1/2016ORACLE IRAQ Go - Live & Sites Support
- 10. Page 10 Via App. Branch Mgr. Approval Benefits o f Implementing ORACLE in IR A Q & Fut ure D ev elo pment – W h a t a r e t h e N e w F e a t u r e s I m p l e m e n t e d I n I R A Q ? 1- Electronic Cycle Between Camps & IRAQ Branch: Benefits: Reducing Consumed Time & Cost of Manpower Transportation for Requisitions Approval Zubair Camp Requester Rumaila Camp Requester Zubair Camp PRJ Mgr. Rumaila Camp PRJ Mgr. SubmitIRAQ Branch Tech. Office Submit Approve Approve Print REQ. Cost Control Fund Check Approved PR / SR Feedback Provide Via App. Via App.Via App.
- 11. Page 11 Benefits o f Implementing ORACLE in IR A Q & Fut ure D ev elo pment – W h a t a r e t h e N e w F e a t u r e s I m p l e m e n t e d I n I R A Q ? 2- Activating IRAQ Branch Technical Office Rule: • Check & Confirm That REQ. Technical Specifications Required Are Identified Clearly & According To Operations Scope. • Check & Confirm That The Requested Material / Service Is Allocated Correctly Among To The Related : Project , Area, Department , Location And Budget Item. • Check & Confirm That The Request Indicates The Right Item Type I.E. Cost Plus , Direct Charge…etc. In Addition To Its Allocation Among The Correct Data Warehouse And Related Item Line Type I.E. Admin. , PR , Material…etc. • Check & Verify That The Request Is Submitted , Reserved And Forwarded Before Technical Office Review. • Check & Confirm That The Request Includes The Reason For Request, Need By Date & Client Name / EMC Location. • Check & Confirm That All Cost Plus Requisitions Includes Client Request For The Specified Material / Service In Addition To Client Recommendation For The Proposed Supplier In Case Of Direct Order And Evaluation In Case Of Any Other Channels Used. • Check & Confirm That The Request Is In Line With Both Current Work Progress Requirements, Operations Contractual Obligation & Approval Hierarchy.
- 12. Page 12 Benefits o f Implementing ORACLE in IR A Q & Fut ure D ev elo pment – W h a t a r e t h e N e w F e a t u r e s I m p l e m e n t e d I n I R A Q ? 3- Activating Quotations Registry & Supplier Items Catalog Update: Supplier 1 RFQPR Approved Oracle Purchasing Supplier 2 Supplier 3 Quotation 1 Quotation 2 Quotation 3 Submit Approved Quotation Supplier Item Catalog Updated for Future Use
- 13. Page 13 Approve Agreement for Requesters Use Benefits o f Implementing ORACLE in IR A Q & Fut ure D ev elo pment – W h a t a r e t h e N e w F e a t u r e s I m p l e m e n t e d I n I R A Q ? 4- Activating Agreement Items Selection & Agreements Follow Up : Approved Agreement Agreement Items Upload Requester Select AGR. Items Match Approved Request to Agreement AGR REQ ISSUE Agreement Release Oracle Purchasing ISSUE AGR Accordingly Approved AGR-REQ Processing
- 14. Page 14 Document Based. Finance Reconciliation of Material Cost to Project Confirm Reservation Material Issuance Benefits o f Implementing ORACLE in IR A Q & Fut ure D ev elo pment – W h a t a r e t h e N e w F e a t u r e s I m p l e m e n t e d I n I R A Q ? 5- Activating Camp Warehouses (Main, Leftover & Scrap): Requester Check Item Availability Reserve from Stock Via App. Material from Stock REQ. REQ. Approved Inventory Receipt
- 15. Page 15 Benefits o f Implementing ORACLE in IR A Q & Fut ure D ev elo pment – W h a t i s t h e 2 n d P h a s e P l a n 1 . C OMPLETIN G A FULLY A U TOMATED A PPLIC ATION B A SED PR OC U R E TO PAY C YC LE . 2. ACTIVATING PAYROLL SYSTEM & HRMS MODULE . 3 . A C TIVATIN G EXPEN SE R EPOR T C YC LE IN TO OR A C LE A U TOMATED C YC LE .