Corporate Etiquette_Meeting Etiquette
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This document discusses etiquette for meetings in a corporate setting. It provides tips for preparing for meetings such as understanding the agenda, bringing supplies to take notes, and being on time. During meetings, it recommends participating respectfully by listening, waiting your turn to speak, avoiding distractions, and dressing professionally. After meetings, it suggests thanking the meeting organizer and circulating minutes to all attendees.
Corporate Etiquette_Meeting Etiquette
- 2. 1. What is corporate etiquette 2. Benefits of corporate etiquette 3. Communication etiquette 4. Email etiquette 5. Phone etiquette 6. Meeting etiquette 7. Business cards etiquette 8. Dining etiquette 8. Handshake etiquette 9. Dressing etiquette 8. Common courtesy expressions 9. Phrases for greeting 10. Steps to make introductions 11. Role of body language in etiquette 12. Hofstede model to analyse cultures 13. Characteristics for good corporate etiquette 14. Behaviours driving corporate etiquette 15. Behaviours to avoid in etiquette
- 5. Respond to meeting requests through the channel through which you received the meeting request.
- 6. Try to find out what the meeting is all about • Understand the importance of the meeting. • Never go blank. • Employees should do all the ground work before attending meetings to ensure maximum participation from their end. • Prepare notes in advance.
- 7. Never Attend Meetings Without A Notepad and Pen • It is practically not possible for an individual to remember each and every thing discussed at the time of meeting. • A notepad helps in jotting down the important points for future reference.
- 8. Before Every Meeting, Superiors Must Create A Meeting Agenda • The agenda must be circulated among all employees for them to prepare in advance. • Meetings should not be conducted just for the sake of it. • It is important to have well defined plans. • Make a list of issues to be discussed at the time of meeting. • Make sure you do not deviate from the key points. • Keep the meetings short.
- 9. Never be Late for Meetings • Going late for a meeting is something which is not expected out of a professional.
- 11. Sit Wherever You Find a Place Do not run here and there
- 12. Chewing Gum During Meetings Is childish and must be avoided.
- 13. Always Keep Your Cell Phone on the Silent or Vibrator Mode • Cell phones ringing in the middle of meetings and seminars are considered rude and unprofessional. • This might insult others sitting in the same room as well as break the pace of the meeting. Do Not Attend Phone Calls During Meetings Unless it is an Emergency • It is bad manners to do the same.
- 14. Avoid Taking Your Cups of Coffee to Meeting Rooms Unless and Until Advised by Superiors
- 15. Greet Everyone With a warm smile Introduce Yourself To people you don’t know
- 16. Never Attend Meetings in Casuals Follow a professional dress code. Do not talk to your friend across the table in sign language while the meeting is on
- 17. Participate Show interest and enthusiasm Wait for your turn to speak and do not interrupt anyone.
- 18. Be a Good Listener • Listen to what others have to say • Wait for your turn to speak
- 19. The one chairing the meeting must speak loud and clear It is essential to take care of the pitch and tone. Do not convert the meeting room into a battle ground Speak politely and do respect your colleagues.
- 20. Meetings Should Be Interactive It should allow employees to come up with their suggestions and valuable feedback. A question answer round must be kept at the end for employees to clear their doubts.
- 21. Fiddling With Pen or Notepad is one of the major distractions in meetings • One must concentrate and stay alert. • Be an attentive listener. • Do not yawn even if you find the meeting boring.
- 23. Thank the person who conducted the meeting and then leave
- 24. Minutes of the Meeting Once the meeting is over, it must be prepared and circulated across all departments for them to take necessary action Go through the minutes of the meeting sent.
Editor's Notes
- #6: Respond to the meeting request even if you are unable to go to the meeting and inform the person conducting the meeting of the same.