140625 vi pad webinar_collaboration tools
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This document summarizes a webinar about collaboration tools for virtual partnerships between local authorities in the Danube region. The webinar discussed challenges of collaborating remotely and presented various free and low-cost social media tools to address needs like brainstorming, organizing ideas, gathering input, collaborating on documents, communicating, scheduling, and sharing files. Tools presented included Padlet, Xmind, Diigo, Evernote, SurveyMonkey, Google Forms, Google Drive, Titanpad, Skype, Google Hangouts, Doodle, and Dropbox. The webinar encouraged participants to experiment with a few tools and integrate partners in choosing how to use them.
140625 vi pad webinar_collaboration tools
- 1. funded by:associated partner:project partner: ViPaD-Webinar No.1 „collaboration tools“ 25.06.2014 / 16:00 Petra Newrly & Ines Kreitlein MFG Innovation Agency for ICT and Media, Stuttgart
- 2. Virtual Partnerships between local authorities in the Danube region objectives: To strengthen and deepen existing partnerships between municipalities of Baden-Württemberg and the rest of the Danube Region by means of web 2.0 tools. Ideally, initiating new projects through the use of web 2.0. previous and ongoing measures: • Two trainings in Stuttgart and Ulm • Online-coaching • Webinars 2 FINAL EVENT: 13.11.2014 Hungarian Cultural Institute, Stuttgart www.vipad2punkt0.blogspot.de
- 3. AGENDA – collaboration tools 3 CHALLENGE: collaboratively organizing activities within the partnership ? How can we brainstorm together? ? How can I organize my thoughts and ideas? ? How can I include participants or citizens? ? How can we work on documents together? ? How can we talk on a regular basis? ? How can we facilitate decision-making? ? How can I make files available for my team?
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- 5. Range of usability of social media tools 5 networking & communication storing & publishing collaborating finding & reflecting
- 6. 6 what social media tools are you currently using in your city partnership?
- 7. 7 CHALLENGE: collaboratively organizing activities within the partnership
- 8. 1 8 I want to include all partners and colleagues in the process of thinking about topics for new activities, the agenda of a new event, the seating plan for a meeting, etc. .. How can we brainstorm together?
- 9. How can we brainstorm together? www.padlet.com 9
- 10. How can we brainstorm together? www.padlet.com 10 • a whiteboard online • post comments, links, pictures or documents • anyone who has the link can post • rename the link and make it short and easy to work with • privacy settings (password protected, hidden link..) • control the postings as moderator • share your wall through different channels • embedd the wall in your blog or website. CON: without registration only 24h of use Video-Guide: www.youtube.com/watch?v=UuzciL8qCYM
- 11. How can we brainstorm together? www.xmind.com 11
- 12. How can we brainstorm together? www.xmind.com 12 • create mind maps to visualize information • it supports mind maps, fishbone diagrams, tree diagrams… • Xmind free only exports to image and text files (Xmind plus, for example, exports to word, pdf, word, excel, etc.)
- 13. 2 13 Sometimes I stumble across ideas for future activities. But when it comes to actually brainstorming on new topics, these ideas are gone. How can I organize and store my thoughts and share them with others?
- 14. How can I organize my thoughts and ideas? www.diigo.com 14
- 15. How can I organize my thoughts and ideas? www.diigo.com 15 • your personal library of websites • collect and organize links • highlight important parts • add comments through sticky notes • keep your library private, or share it with a group (within Diigo or a special link forwarded to someone else) Video-Guide: www.youtube.com/watch?v=VHWapAF1Txw&feature=youtu.be
- 16. How can I organize my thoughts and ideas? www.evernote.com 16
- 17. How can I organize my thoughts and ideas? www.evernote.com 17 • your personal library of notes (websites, pictures, thoughts..) • keep your library private, or share it with a group (within evernote or a special link forwarded to someone else) Video-Guide: http://evernote.com/intl/de/video/
- 18. 3 18 it would be helpful to collect feedback from participants, in order to integrate their needs, and expectations, and to profit from their ideas. How can I include participants or citizens?
- 19. How can I include participants or citizens? surveymonkey.com 19 Google forms • create online surveys • different question types available (multiple choice, texts, dates..) • different survey design templates available • graphic summary of results available • send survey via link, email, on facebook, or as part of the website • free basic version: not all analysis features 10 questions per survey • google account required
- 20. How can I include participants or citizens? Google forms (other possibilities) 20
- 21. 4 21 Different texts or documents have to be created and agreed on in the team How can we work on documents together?
- 22. How can we work on documents together? Google drive 22
- 23. How can we work on documents together? Google drive 23 • upload and create any kind of document (word, excel, powerpoint...) • make the link accessible for other people - decide if you let them view, comment on, or work on the file Cons: • no tracking system (help yourself with different colors or the „comments“ feature) • google account required
- 24. How can we work on documents together? www.titanpad.com 24
- 25. How can we work on documents together? www.titanpad.com 25 • working on documents simultaniously • create a public space (without registration) • create your private space, • or create a team site in order to keep track of pads and share them privately within your team • Pads will be deleted after a certain period (after two weeks, if there is no activity) PROs: • based on the open licence software of etherpad • small Austrian company
- 26. 5 26 In addition to our rare face-to- face meetings and emails in between, it would be helpful to talk in person with the option to include more than one person in the conversation How can we talk on a regular basis?
- 27. How can we talk on a regular basis? skype 27 google+ hangouts • telephone calls or video conferences via internet • chats with text only is also possible • Skype: including landlines is possible but liable to costs • Google+ hangouts: Screensharing, sharing documents etc is possible • tips for a reliable connection - use of headsets - no more than 5 participants
- 28. 6 28 Decisions about when, how, and where have to be made! But we are often struggeling to agree on dates for events or meetings, on who brings what, etc. .. How can we facilitate Decision-making?
- 29. How can we facilitate decision-making? www.doodle.com 29 • tool for scheduling (or creating other simple polls) • flexible answer options (yes, no, maybe..) • no registration necessary • feedback update via email additional features: • synchronization with your calendar • manual or automatic reminders
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- 32. 7 32 Pictures, documents, presentations, etc. plans of events need to be shared within the team and are a often a helpful source for the organization of future events How can I make files available for my team?
- 33. How can I make files available for my team? www.dropbox.com 33 • you have to be registered • any kind of files can be stored • and accessed from your computer, smartphone, or tablet • share files with your team (uninvited people have no access) • people can read files, even if they are not registered • Dropbox free: 2 GB store • Dropbox pro: 100 GB store = 9,99$ /user/month
- 34. How can I make files available for my team? Google drive 34
- 35. REMEMBER! • experiment with tools and chose the ones that you find most intuitive to use (between 2-3 tools) • include your partners/colleagues in the process of integrating new tools (explain its functions and decide on how you want to use them) • don‘t share any confidential data, documents or information 35
- 36. tool summary brainstorming bookmarking surveying working simultaniously communicating scheduling sharing 36 • www.padlet.com • www.xmind.com • www.diigo.com • www.evernote.com • www.surveymonkey.com • Google Forms (www.google.de/intl/de/about/products/) • Google Drive (www.google.de/intl/de/about/products/) • www.titanpad.com • www.skype.com • www.plus.google.com • www.doodle.com • www.dropbox.com • Google Drive (www.google.de/intl/de/about/products/)
- 38. 38 funded by: project partner: CONTACT Ines Kreitlein Project Manager Innovative Further Education Projects [email protected] Phone: +49 0711 90715-346 Petra Newrly Head of Project Team Technology Enhanced Learning/ Digital Culture [email protected] Phone: +49 0711 90715-357 www.vipad2punkt0.blogspot.de