Simple and Effective Enterprise Architecture with Tools you Already Own

Sep 1, 2013Download as PPTX, PDF4 likes3,079 views

Presented at SAP's ASUG user conference in May 2013 This presentation reviews how our organization setup an Enterprise Architecture practice with a matrixed team and Sharepoint as our architecture repository - using the TOGAF architecture framework.

Session 2307
Simple and Effective Enterprise
Architecture with Tools You Already Own
Chandra Knabel
Greg Hinkle

LEARNING POINTS
 How to staff and implement a matrixed Enterprise
Architecture team
 How to create a TOGAF Enterprise Architecture
repository in SharePoint
 How to use Visio to create visualizations of the
Enterprise Architecture repository

Company Background
• One of the top Wholesale Distributors of Wines and Spirits
• Founded in 1930s & 1940s
• Charmer Industries & Sunbelt Beverage merged in 1997
• Distribution centers in 14 states + DC
• Over 62% on SAP

IT Organization
CIO & VP of
Business
Services
PMO
eCommerce
PMO
QA/QC
Data
Management
Operations
Application
Delivery
Infrastructure
Enterprise
Architecture

Enterprise ArchitectSolutionArchitectEA
Team
What does the EA team do?
• Work with EA on the Architecture and
Roadmaps
• Participate as Solution Architects on Projects
and EA Team Requirements/Design Reviews
Matrixed EA Team

EA Team Charter
 Solutions Architects from each major IT discipline
 Every Friday – 4 hours – time allocated in PMO project
tool
 EA Governance Project Governance
 TOGAF Enterprise Architecture Repository

Enterprise Architecture SharePoint Site
• EA Governance Process
• Metrics
• EA Repository

Metrics
Metric Description Measurement Method
Architectural Decisions EA Group’s involvement in
key architectural decisions.
SharePoint list of key
architectural decisions
EA Project Governance EA Team provide
architectural governance
EA Team Review
SharePoint Lists
EA Repository Usage EA Repository is valuable if
it is being used
SharePoint site usage stats
Satisfaction Ratings of EA
Group
Survey on the results of the
EA Team’s work
SharePoint Survey
Application Portfolio
Management
Measure changes in the
Application Portfolio over
time
Analyze changes to the
Applications and
Technology lists annually
Innovation Measure the number of
innovation ideas and
projects
SharePoint list tracking
innovation ideas and
projects

Enterprise Architecture Repository
Lists
Diagrams
Example Artifacts
Bulletin Board Points To:

BEST PRACTICES
 SharePoint Lists Drive Almost Everything
 Can connect Lists to Lists
 Visio can help to visualize the data in the lists
 Use ChartPart free add-in to visualize data
directly from lists
 Export lists to Excel to do further analysis

Visio Examples
 Visio Notes
 External data linked to EA
Repository SharePoint lists
 Standard templates/icons
 Save as Web Page – all external
data is displayed
 Diagrams bring the data
captured to life

KEY LEARNINGS
 You can create an Enterprise Architecture team with
Solution Architects and a few Enterprise Architects
 SharePoint can be your Architecture Repository to
track:
 EA Governance
 Architecture Artifacts
 EA Metrics
 Use Visio to bring your Architecture data to life

Simple and Effective Enterprise Architecture with Tools you Already Own

THANK YOU FOR PARTICIPATING
Please provide feedback on this session by completing a
short survey via the event mobile application.
SESSION CODE: 2307
For ongoing education on this area of focus,
visit www.ASUG.com

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Simple and Effective Enterprise Architecture with Tools you Already Own

1. Session 2307 Simple and Effective Enterprise Architecture with Tools You Already Own Chandra Knabel Greg Hinkle

2. LEARNING POINTS  How to staff and implement a matrixed Enterprise Architecture team  How to create a TOGAF Enterprise Architecture repository in SharePoint  How to use Visio to create visualizations of the Enterprise Architecture repository

3. Company Background • One of the top Wholesale Distributors of Wines and Spirits • Founded in 1930s & 1940s • Charmer Industries & Sunbelt Beverage merged in 1997 • Distribution centers in 14 states + DC • Over 62% on SAP

4. IT Organization CIO & VP of Business Services PMO eCommerce PMO QA/QC Data Management Operations Application Delivery Infrastructure Enterprise Architecture

5. Enterprise ArchitectSolutionArchitectEA Team What does the EA team do? • Work with EA on the Architecture and Roadmaps • Participate as Solution Architects on Projects and EA Team Requirements/Design Reviews Matrixed EA Team

6. EA Team Charter  Solutions Architects from each major IT discipline  Every Friday – 4 hours – time allocated in PMO project tool  EA Governance Project Governance  TOGAF Enterprise Architecture Repository

7. Enterprise Architecture SharePoint Site • EA Governance Process • Metrics • EA Repository

8. EA Project Governance Process

9. EA Governance Tracking

10. Metrics Metric Description Measurement Method Architectural Decisions EA Group’s involvement in key architectural decisions. SharePoint list of key architectural decisions EA Project Governance EA Team provide architectural governance EA Team Review SharePoint Lists EA Repository Usage EA Repository is valuable if it is being used SharePoint site usage stats Satisfaction Ratings of EA Group Survey on the results of the EA Team’s work SharePoint Survey Application Portfolio Management Measure changes in the Application Portfolio over time Analyze changes to the Applications and Technology lists annually Innovation Measure the number of innovation ideas and projects SharePoint list tracking innovation ideas and projects

11. TOGAF Core Meta Model

12. Enterprise Architecture Repository Lists Diagrams Example Artifacts Bulletin Board Points To:

13. BEST PRACTICES  SharePoint Lists Drive Almost Everything  Can connect Lists to Lists  Visio can help to visualize the data in the lists  Use ChartPart free add-in to visualize data directly from lists  Export lists to Excel to do further analysis

14. Visio Examples  Visio Notes  External data linked to EA Repository SharePoint lists  Standard templates/icons  Save as Web Page – all external data is displayed  Diagrams bring the data captured to life

15. Visio Examples

16. Visio Examples

17. Visio Examples

18. KEY LEARNINGS  You can create an Enterprise Architecture team with Solution Architects and a few Enterprise Architects  SharePoint can be your Architecture Repository to track:  EA Governance  Architecture Artifacts  EA Metrics  Use Visio to bring your Architecture data to life

20. THANK YOU FOR PARTICIPATING Please provide feedback on this session by completing a short survey via the event mobile application. SESSION CODE: 2307 For ongoing education on this area of focus, visit www.ASUG.com

21. Lists

22. Diagrams

23. Reference TOGAF Artifacts

Editor's Notes

#4: Each State had it’s own laws as it pertains to Wine & Spirits DistributionOrder Orders taken during the day and picking at night and trucks out by early morning for delivery.
#5: About 100 people – 50% at our IT HQ outside Baltimore the rest are spread out amongst our locations
#6: CIO - We would be successful if the EA Team resulted in Higher Quality projects – 62% of surveyed said agree/strongly agree to ‘EA Team has resulted in higher quality projects”The Value – Better Quality, Know What We Have, Ready for the Future Less Cost though less rework and done right Less Cost through simplified architecture, First know what we have IT needs are not handled reactively Better understanding by developers where we are headed
#10: EA Reviews of Requirements and Design for all Strategic ProjectsCapture Findings and disposition of resultsConnect to existing PMO processesUse ChartPart to provide visibility
#13: Front page of our Sharepoint Site

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