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4 steps to take control of Flow and PowerApps in your organization
- 1. 4 steps to take control of Flow and PowerApps in your organization Timo Pertilä| @timopertila SharePoint Saturday Belgium 2019 #SPSBE
- 3. Greetings from Finland! 3 Timo Pertilä Consultant, Microsoft MVP https://timopertila.com https://twitter.com/timopertila [email protected]
- 4. 4
- 5. 5
- 6. Step 1 – Build vision
- 7. Vision – PowerApps and Flow are for 7 No one Strictly forbidden Go away! IT and consultants only Everyone
- 8. Case Digital Illustrated 72 employees 121 PowerApps 152 Flows 8
- 9. Step 2 – Build environment policy
- 10. Environments have • Resources (Flows, PowerApps, Connections, Common Data Service database...) • User permissions (makers, admins) • Geographical location • DLP (Data loss prevention) policies 10
- 11. Data loss prevention policies 11
- 12. Use of environments - Examples • Environments for specific DLP policies (marketing) • Environments for geographical locations (USA, Europe, Asia) • Environments for dev, test and production 12
- 13. Many organization uses only the default environment! Be carefully with SQL and Blob storage connections!
- 14. Dev Minimun environment setup 14 Default Test- ”Wild wild west” - Everybody can build solutions - No official support by IT - SQL & Blob connections forbidden - Personal / team level solutions - Non-critical solutions Production - Managed environment - Approved makers can build solutions - Possible to have support - SQL & Blob connections can be used - Widely used solutions - Critical solutions
- 15. Dev Remember your citizen developers 15 Default Test Production Production for citizen developers
- 16. Step 3 – Start monitoring your environment(s)
- 17. You can get information from • PowerApp Analytics • Flow Analytics • Power Platform Admin center • PowerApps Admin center • Flow Admin center 17 Admins only Editors only
- 18. Demo
- 19. Yes, a lot of information But not enough
- 20. Get more from AuditLogs 20
- 21. Too many places to follow?
- 22. Solution: Build your own reporting • Get data by using • PowerShell cmdlets • Flow (PowerPlatform/PowerApps/Flow Management Connectors) • Rest API • After hard work you have • Trend data more than last 28 days • One place for admins to have insights 22
- 23. Good news! You don’t have to start from the scratch!
- 24. Center of Excellence (CoE) Starter Kit 24 https://github.com/microsoft/powerapps-tools/tree/master/Administration/CoEStarterKit
- 25. DEMO – CoE Starter Kit
- 26. Step 4 – React + Automate
- 27. You should be interested when • Somebody builds his/her first PowerApp/Flow • PowerApp/Flow owner leaves the company • PowerApp/Flow is shared to several users/groups • PowerApp/Flow fails • Somebody builds a lot of PowerApps/Flows • PowerApp/Flow is not used at all • PowerApp/Flow is not modified after created • PowerApp/Flow is used heavily • PowerApps isn’t published during last x days 27
- 28. What is interesting? It depends on environment 28 Default - Shared? - Not used? - Heavily used? - Orphan PowerApps / Flow? - Who are active makers? Production - Performance - Errors - Usage
- 29. Demo: New owner for orphan PowerApps
- 30. 4 steps to take control of Flow and PowerApps in your organization 0 – Find out where you are now 1 – Build vision 2 – Build environment policy 3 – Monitor 4 – React and Automate 30
Editor's Notes
- #4: -
- #5: PowerApps is part of Microsoft PowerPlatform. Hype related this power platform is huge. And ther eis reason for that. With these tools everyone can buils solutions.
- #7: Define owner
- #8: Ja tuo vika on se missä on pihvi. Ja se edellyttää aktiivisia toimia Tietoisuuden lisääminen siitä että ei tarvitse aina hankkia koodaajaa / konsulttia paikalle vaan voi tehdä itse Tietoiskut yms Kun valo syttyy niin sitten pitää olla kaikilla tiedossa mistä saa apua alkuun + tukea kun tulee ongelmia tekemisessä Ja kun kaikki tekee, niin siitä seuraa tietenkin se hässäkkä
- #10: Näytä tässä kohtaa mitä ne environmentit ovat ja mistä niitä voi säätää https://admin.powerapps.com/environments https://admin.flow.microsoft.com/environments https://admin.powerplatform.microsoft.com/environments Mitä tunnuksia vaatii The Environment Admin or System Administrator role of the environment, OR The Global Administrator role of your Azure AD or Office 365 tenant. Lisenssit Ei tarvita Kustannukset!
- #15: - Ja tee tämä selväksi kaikille!
- #16: - Ja tee tämä selväksi kaikille!
- #18: Tässä kohtaa demo. Eka ne powerapps / Flow sitet. Demoa että admin ei näe niitä Mutta tämä on se syy, miksi it:lle olisi hyvä jakaa osa näistä appseista
- #21: Mitäs täältä saadaan uutta? Esim PowerAppsien launchit per powerapp Flow runit (ei täältä vaan powershellillä) PowerAppsin created ja edit Flow:n created ja edit
- #26: Flow joka hakee kaiken Apps, josta voi katella Power bi rapsa Mailit, joita käyttäjät saa Mitä puuttuu? Ei täältä oikein näe käyttöä. Lähinnä tekijät.
- #29: - Ja tee tämä selväksi kaikille!