advance spreadsheet skils LESSON 4 - PPT.pptx
- 6. Mechanics: As you can see there a picture in the white board all you need to do is to think what word are related to that picture then explain why this is your chosen word? All of you are need to participate.
- 8. Mechanics: hen the teacher say 'head,' 'shoulder,' 'knee,' or 'cup.' The first 2 person in front should touch the correct body part or grab the cup. The first person who grab the cup will answer and solves a jumbled word puzzle then if you got the correct answer you will have a little prize!"
- 10. learning Objectives: At the end of the lesson, learner shall be able to: a. define the purpose of common spreadsheet function and error; b. value the importance of accuracy and precision when working with spreadsheet data; c. demonstrate on how to input data and formulas into a spreadsheet program.
- 11. According to emerald.com electronic spreadsheet is probably the most useful general-purpose software for the microcomputer user. Almost all spreadsheets are now packaged in combination with other applications, such as database system and graphic capabilities.
- 12. An electronic spreadsheet is a software application that organizes text and numbers in a rectangular grid, commonly used for tasks like budgeting, inventory management, and financial analysis. It serves as a modern replacement for traditional accounting tools, allowing users to input data and formulas into worksheets for analysis, tracking, and evaluating the effects of changes on economic strategies.
- 13. A great free alternative spreadsheet program is LibreOffice Calc, and OpenOffice spreadsheet program.
- 14. ARITHMETIC OPERATORS /SYMBOLS OPERATION EXAMPLE + (Plus Sign) Addition =A1+A2 - (Minus Sign) Subtraction =A1-A2 * (Asterisk) Multiplication =A1*A2 / (Forward Slash) Division =A1/A2 ^ (Exponentiation) Raises a no. to a power =3^2 - (Negation) Negative -11 % (Percent Sign) Percentage =90%
- 15. Formula is an equation that performs operation on worksheet data. A formula in Microsoft Excel always begins with an equal sign (=).
- 16. Common Error Values That You can Encounter from Faulty Formulas
- 17. 1. #DIV/0! appears when entering a formula that performs explicit division by zero (0), using a reference to a blank cell or to a cell that contains zero as the divisor in a formula or function that performs division or running a macro that uses a function or a formula that returns the #DIV/0! error. The solution is to make sure that the divisor in the function or formula is not zero (0) or blank or change the cell reference in the formula to another cell that does not contain a zero or a blank value.
- 18. 2. ##### - appears when the column is not wide enough to display the content and/or dates and times are negative numbers. The solution is to increase the column width. 3. #NAME? Appears when the formula refers to a range name that doesn't exist in the worksheet. This error value appears when you type the wrong range name or fail to enclose in quotation marks some text used in the formula, causing Excel to think that the text refers to a range name.
- 19. #N/A – appears when, a. an inappropriate value was given for the lookup_value argument in the HLOOKUP, LOOKUP, MATCH, or VLOOKUP worksheet function, b. the VLOOKUP, HLOOKUP, or MATCH worksheet function was used to locate a value in an unsorted table,
- 20. c. an array formula (array formula: A formula that performs multiple calculations on one or more sets of values, and then returns either a single result or multiple results. Array formulas are enclosed between braces { } and are entered by pressing CTRL+SHIFT+ENTER.) is using an argument that is not the same number of rows or columns as the range that contains the array formula,
- 21. d. one or more required arguments were omitted from a built-in or custom worksheet function. e. a custom worksheet function that you use is not available and f. a macro that you run enters a function that returns #N/A
- 22. 5. #NULL! Appears most often when you insert a space (where you should have used a comma) to separate cell references used as arguments for functions. 6. #NUM! Appears when Excel encounters a problem with a number in the formula, such as the wrong type of argument in an Excel function or a calculation that produces a number too large or too small to be represented in the worksheet.
- 23. 7. #REF! Appears when Excel encounters an invalid cell reference, such as when you delete a cell referred to in a formula or paste cells over the cells referred to in a formula. 8. #VALUE! Appears when you use the wrong type of argument or operator in a function, or when you call for a mathematical operation that refers to cells that contain text entries. For example, the formula =A1+B1, where A1 contains the string "Hello" and B1 contains the number 3, returns the #VALUE! error.
- 24. EXCEL FUNCTION
- 25. A. SUM Function – The sum formula allows you to add 2 or more numbers together. Formula: =SUM(5,5), =SUM(A1, B1), =SUM(A1:B5) B. COUNT Function – counts the number of cells in a range that have numbers in them. This formula only works with numbers thought, it only counts the cells where there are numbers. Formula: =COUNT(A1:A11)
- 26. C. COUNTA Function – counts the number of non-empty cells in a range. It will count cells that have numbers and/or any other characters in them. It counts the number of non- empty cells no matter the data type Formula: =COUNTA(A1:A11) D. LEN Function – counts the number of characters in a cell. It also includes spaces. Formula: =LEN(A1)
- 27. E. TRIM Function – useful for removing extra spaces in a cell whether at beginning, trailing or anywhere between the words. Often when you put data from a database you may find some extra spaces are put in behind or in front of legitimate data. This can wreak havoc if you are trying to compare using IF statements or VLOOKUP’s Formula: =TRIM(A6)
- 28. RIGHT, LEFT, and MID Function – These formulas return the specified number of characters from a text string. Right gives you the number of specified characters from right of a text string. Left gives you the number of specified characters from left of a text string. Mid gives you the number of specified characters from middle of a text string. Formula: =RIGHT(Text or Cell Reference, number of characters) =LEFT(Text or Cell Reference, number of characters) =MID(Text or Cell Reference, Start Number, number of characters)
- 29. F. VLOOKUP Function · By far the most used function in a day to day operations of many businesses · What it does: Looks for a value in another table or array and returns value in the same row from a column you specify · In simple terms, it does a find action of a value from one sheet or table or file in another sheet or table or file and copies the value corresponding to that value from the column specified in the formula. Formula: =Vlookup(lookup_value, table_array, col_index_num, range_lookup)
- 30. Let's Break the above formula in 4 parts: · Lookup_Value = this is the field which has common references/value to other file which has more details · Table_Array = this is the range that you select from another file or sheet or table starting from the column which has common references/values to the lookup_value as define in (a) above. · Col_index_num = this is the column reference number from which you wish to pick values against the lookup value as defined in (a) above · range_lookup = this is used to derive approximate or exact match. "0" or "false" value will provide an exact match whereas "1" or "True" value will provide an approximate match.
- 31. Some points to remember: For a Vlookup function, there is always a need to be a common field with common values which is referred to as "lookup_value". It can be read like this while attempting the formula, lookup "x" in this range i.e. "x:y" and pick up "y" and do an exact match i.e. "False" or "O".
- 32. G. IF Statement This again is most used formula for a lot of analytical scenarios where data has to react differently based on different situations. Formula: =IF(logical_test, value_if_true, value_if_false).
- 33. · Let's break the above formula in 3 parts: · Logical Statement – usually a comparison statement using logical operators · True value - if the answer to the logical statement is true, the value specified for true value will be returned · False value - if the answer to the logical statement is false, the value specified for false value will be returned.
- 34. If Statement is very powerful formula which can be used to derive results of complex problems. It can be used to avoid multiple steps while working on a worksheet and instead can give result in one shot. This can be done using Nested IF Statements. Example of a nested IF Statement: =If(logical_test, value_if_true, if(logical_test, value_if_true, if(Logical_test, so on and so forth). IF Statement Formula: = IF(B2>C2,”Higher in Math,”Higher in Science”)
- 35. Nested IF always has a new If Statement for False value. This argument can be continued till all the situations are covered. This statement is useful for defining Age Buckets If(age<=7,"0-7", if(age<=15,"8-15", if(age<=30,"16-30", if(age<=31,"31- 60",”60 and above"))))
- 36. There is one more version of IF Statements name IFERROR. This formula will be triggered if the other formulas wind up giving you an error. It could look something like #N/A. In the previous example to avoid #N/A values, below formula can be used =iferror(if(age<=7,"0-7", if(age<=15,"8-15", if(age<=30,"16-30", if(age<=60,"31-60", "60 and above")))),"”)
- 38. MARKET SIZE Mars Despite being red, Mars is actually a cold place 62% Venus Venus is the second planet from the Sun 38%
- 39. MARKET SHARE Follow the link in the graph to modify its data and then paste the new one here. For more info, click here Sector 1 Ceres is in the main asteroid belt Sector 2 Earth is where we all live Sector 3 Mars is actually a cold place Sector 4 Mercury is the smallest planet
- 40. A PICTURE IS WORTH A THOUSAND WORDS
- 43. OUR SERVICES Neptune It’s the farthest planet from the Sun Mars Venus Venus is the second planet from the Sun Saturn It’s composed of hydrogen and helium Mars is actually a really cold place Jupiter Jupiter is the biggest planet of them all Mercury It’s the closest planet to the Sun
- 44. BREAK-EVEN ANALYSIS Profit Saturn is a gas giant and has several rings Loss Ceres is in the main asteroid belt Big loss Pluto is considered a dwarf planet High profit Venus has a beautiful name Break-even Neptune is far away from Earth
- 45. AWESOME WORDS
- 46. OUR PLANS Pro Describe your product or your service here ● Characteristic ● Characteristic $250 Basic Describe your product or your service here ● Characteristic ● Characteristic $120 Premium Describe your product or your service here ● Characteristic ● Characteristic $360
- 47. SALES & DISTRIBUTION Channel 1 Neptune is the farthest planet from the Sun Channel 2 Jupiter is the biggest planet of them all Channel 3 Mercury is the smallest planet of them all Channel 4 Earth is the third planet from the Sun
- 48. ADVERTISING & PROMOTION Advertising Mercury is the closest planet to the Sun PR Mars is actually a cold place, it's full of iron oxide dust Online Venus is the second planet from the Sun
- 49. MANAGEMENT PLAN You can enter a subtitle here if you need it 04
- 50. OUR TEAM Susan Bones You can speak a bit about this person here Lee Parker You can speak a bit about this person here Timmy Jimmy You can speak a bit about this person here Lea Patterson You can speak a bit about this person here
- 51. ORGANIZATIONAL CHART CEO Team 1 The Sun is the star at the center of the Solar System Team 2 Jupiter is a gas giant and the biggest planet Team 3 Venus is terribly hot, even hotter than Mercury
- 52. OUR PARTNERS Partner 1 The Sun is the star at the center of the Solar System Partner 2 Earth is the third planet from the Sun and where we live Partner 3 Saturn is composed mostly of hydrogen and helium Partner 4 Venus is the second planet from the Sun. It’s hot there
- 53. OPERATING PLAN 05 You can enter a subtitle here if you need it
- 54. OUR PROCESS Week 1 Pluto is considered a dwarf planet Week 2 Earth is the planet where we all live Week 3 Ceres is in the main asteroid belt Week 4 Neptune is far away from Earth
- 55. FINANCIAL PLAN You can enter a subtitle here if you need it 06
- 56. PREDICTED GROWTH Follow the link in the graph to modify its data and then paste the new one here. For more info, click here Period 1 Earth is the third planet from the Sun and where we all live Period 2 Venus is the second planet from the Sun. It’s hot there
- 57. 689,781 Big numbers catch your audience’s attention
- 58. BALANCE SHEET Neptune is the farthest planet from the Sun Assets 2M Liabilities Ceres is located in the main asteroid belt 5K Equity Venus is the second planet from the Sun 2.5K
- 59. DESKTOP MOCKUP You can replace the image on the screen with your own work. Just right-click on it and select “Replace image”
- 60. CONCLUSIONS Do you know what helps you make your point clear? Lists like this one: ● They’re simple ● You can organize your ideas clearly ● You’ll never forget to buy milk! And the most important thing: the audience won’t miss the point of your presentation
- 61. Credits: This presentation template was created by Slidesgo, including icons by Flaticon, infographics & images by Freepik Thanks! Do you have any questions? [email protected] +91 620 421 838 yourcompany.com Please keep this slide for attribution