Automated budget management system

Default address Avenue, 4214,
Postal code 80.250-210 / Curitiba PR BR
+55 32 3836 55 55
+55 32 9685 55 55| | www.default.com
Automated Budget Management System (ABMS)
A Product by
201, Mohd & Sons Building Bur Dubai, Dubai, UAE
Phone: +971-4-3529915
www.facts.ae

@ 2013 FACTS & QBurst
 Dubai based software company started in the year 2000 having over 650 employees.
 Core competence - to provide ERP solution/web based technologies for all type of organization.
 Globally based development and support team
 Strong client base located all around the world
 The focus that we have on making each customer feel ‘special’
 Solution customized based on customers requirement
 Microsoft Gold Certified Partner
 Oracle Certified Partner
 Adobe Enterprise Solutions Partner
 Magento Bronze Solutions Partner
 Slaesforce Cloud Alliance Partner
Who we are?

What do we do?
Product Services
FactsERP
FactsSHARP
FactseBiz
FactsWMS
MyFacts
Web Development
Mobile Development
UX Services
Design Services
Business Analysis & CIS
IT Infrastructure Management

What are our core values?
Transparency
Accountability
Quality
Passion
Teamwork
Our mission is to help our clients make lasting, distinctive and substantial improvements in
their performance with our software solutions. We value -

What do we bring to the table?
Our core value proposition is really quite simple. No matter which solution that may be of
interest, our value to you is the same. We offer a better solution, true enterprise class
capability, at an economics that is fundamentally better than traditional software, in a delivery
time that is breathtaking. Couple this with our Complete Customer Focus, and you have a true
partner for value.

Salient Features
 A fully integrated modular solution
 Scalable, secure and dependable solution
 User friendly navigation system
 A complete software system with a robust server infrastructure

Introduction on ABMS (Automated Budget Management System)
The proposed solution Automated Budget Management System (ABMS) ensures that all business goals of
PSUAD are met with lowest Total Cost of Ownership (TCO) and high Return on Investment (ROI).
We propose a completely tailor made end-to-end technical solution that meets PSUAD specific
requirements utilizing the state of the art technologies.
The technical solution build in JAVA web stack with a modular architecture will integrate to provide the
best suitable performance and fulfilling the functions of a standard Budget Management System
Software available in market. In order to ensure that the final technical solution meet PSUD exact needs
a discovery phase is included in project approach where we will sit with PSUAD stakeholders to get the
accurate business needs. Input from discovery phase will guarantee that the output from the
development phase is an Automated Budget Management System fine-tuned to PSUAD business
processes.

Modules
 User Management Module
 Budget Planning and Preparation Module
 Budget Review and Approval
 Spending Management
 Business Rules Engine
 Approval Workflows
 Reporting Module

User Management Module
The system shall identify three classes of users:
 Finance Department Staff
 Budget Owners (HOD)
 Senior Management Users

Budget Planning and Preparation Module
Users would be able to perform the following actions from this module:
 Create proposal along with forms and estimations
 Propose budget
 Review proposal
 Attach documents
 Submit proposal
 Renew old proposal
 Option to add/view old or historical budget data (previous years for records)
Additionally, this module would have the following features for Budget Consolidated process:
 Department wise budget proposal listing
 Apply spending limits based on business rules engine
 Previous data to check allocation and reduce/ increase allocation (Budget History)
 Ratio Analysis techniques (Business Rules Engine)

Budget Review and Approval
 Review the budget for each Department
 Allocate final budget for each proposal
 Budget History (Opex and Capex)
 Check sync with Management Goals.
The Budget Approval component shall have the following features:
 Budget Approval for each unit
 Total Budget approval
 Department wise budget approval
 Multi-level approval engine

Spending Management
This module shall check the actual department spending against the approved budget.
The features on this module are:
 Record Spending
 Create spending request
 Approve spending
 Update spending
 Integration with legacy systems for actuals
 Submit Spending Report to Finance
 Variance Analysis (Actuals/ Budget)

Business Rules Engine
Business rules shall be defined by the system for every function of the Budget Management system.
The rules engine shall include:
 Set individual spending limits for each Department
 Set overall budget plans
 Formulae and Logic to create budgetary controls.

Approval Workflows
Approval Workflows shall be implemented to reduce Budgetary Cycles.
This module shall ensure:
 Easy workflow management for approvals
 Notifications to reduce budget delays
 Rules Engine to set approval hierarchy
 Multiple level approval rules

Reporting Module
The reporting module shall provide all stakeholders with necessary information for business analysis
and decision-making.
 Actual Spending v/s Budget Reports (Variance Analysis reports)
 Overall expenditure budget
 Dept. wise budget/ expenditure reports
 Graphical reports and PDF reports

Implementation

Project approach and Methodology
Stage 1 – Requirement Analysis and Wireframing, Duration – 1 month
Allocated resource: Business Analyst & User Experience Analyst
Stage 2 – Application Development, Duration – 4 months (can vary if the requirement changes after completion of stage 1).
Allocated resource: Graphic Designer, Solution Architect, Software Developers, QA Tester & Project Manager

Deployment Plan:
There would be three stages or environment over which the entire development methodology takes place.
 Development - Most of the design and programming work takes place in the development environment.
Development covers the creation of new features and adoption of existing features.
 QA (Quality Assurance)/ User Acceptance Testing (UAT) - Once the development of each module /deliverable
is completed, a QA server is setup and the application is hosted on this server. This acts as a platform where
the testing team can test the developed code and report any bugs for the application.
 Production - This is the live environment where the QA tested and client accepted code would be hosted in.

Data Flow Diagram:
Development QA/UAT Production

Technology:
Frame work : JAVA, SPRING, HIBERNATE Technology
Presentation : HTML, HTML5, CSS, JS, AJAX
Client side scripting : Java Script
Server side scripting : JSP, Servlet, Java beans, J2SE, JAXP
Database : PostgreSQL
Platform : Windows platform.
Web API’s : JSONREST

Thank you….

Automated budget management system

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