Benefits of a Company-wide Project Management Platform - Webinar, July 2016
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The document discusses the benefits of a company-wide project management platform for construction firms, highlighting case studies and the positive impact on project efficiency and collaboration. It details the adoption of cloud-based technology in the industry, noting significant reductions in turnaround times and improved document control practices across various projects. Additionally, it emphasizes the need for standardized processes and the advantages of utilizing a centralized platform like Aconex for diverse contracting models and project requirements.
Benefits of a Company-wide Project Management Platform - Webinar, July 2016
- 1. CONFIDENTIAL | 1 Trusted by the world’s largest projects Benefits of a company-wide project management platform Case study of a global contractor With
- 2. CONFIDENTIAL | 2 Agenda Introduction Industry Success Live Demo Q&A Janet Poses, Aconex Tim Crisp, John Holland Danielle Borsato, Aconex All
- 3. CONFIDENTIAL | 3 Current state of the construction industry • Design and engineering technology has enabled more complex projects • Mobile workforce • Large dispersed project teams • Diverse contracting models • Competitive environment
- 4. CONFIDENTIAL | 4 Technology adoption in construction • Cloud-based software adoption by construction firms has more than doubled since 2012 Construction Technology Report by JB Knowledge. • 42% of respondents reported a 32 percent or greater increase in IT spending over the past two years. • 82% expect greater owner/contractor collaboration over the next five years - 2015 KPMG Construction Survey.
- 5. CONFIDENTIAL | 5 AECOM Nearly 50% reduction of submittal turnaround times Hensel Phelps “30% reduction in handover time” Arup “75% faster review cycles” Noteworthy accomplishments Stuttgart 21 Train Station, Germany €$2B Over Budget Hill International “40% faster response time for RFIs” Parsons “Improved document control Efficiency by 66%” Royal Melbourne Hospital “80% faster access to documents for handover”
- 6. CONFIDENTIAL | 6 Tim Crisp Group Manager, External Applications “Transforming the future through engineering excellence.”
- 7. CONFIDENTIAL | 7 Tim Crisp – Background • 10 years in engineering and contracting sector • Experience across 200+ engineering projects • Programme Manager • Project Manager • Information Manager (Perth Children’s Hospital) • Systems Manager, Urban Superway JV (South Road Superway) • Collaboration Systems Manager • Collaboration Systems Engineer Responsible for sourced software and information systems
- 8. CONFIDENTIAL | 8 John Holland Roles • Head Contractor • Managing Contractor • Operator • Investor and Developer Select projects • Parliament House • ANSTO Replacement Nuclear Research Reactor • Sydney Desalination Plant • Eastlink Motorway • Hong Kong Sludge Treatment Facility Sectors • Infrastructure • Building • Rail International engineering contractor based in Australia Turnover approx. AU$3b annually (US$2.2b)
- 9. CONFIDENTIAL | 9 Diversity of John Holland • Project values from under AU$1m - AU$4b (US$3b) • Various delivery models: Construct Only, D&C, O&M, Services • Range of partnership models: Solo, Joint Ventures, Alliances, and PPPs • Diverse contract types: Hard Dollar, Staged, Fee For Service
- 10. CONFIDENTIAL | 10 John Holland company-wide systems • Health, Safety & Environment • Operations • Finance & Commercial • Human Capital Management • Engineering & Design • Communications & Collaboration • and many more … Complex technology “ecosystem”
- 11. CONFIDENTIAL | 11 Goals for Aconex platform • Functionality – Inter-company collaboration – Document control fundamentals – Workflow-driven review and approval cycles • Structure – Guide staff toward correct process – Maximum functionality with minimal restriction • Standardization – A common platform with similar functionality – Consistent benefits with project specific configurability
- 12. CONFIDENTIAL | 12 Challenges • Legacy systems • Diverse project requirements • Internal reluctance to change • External reluctance to adoption • Knowledge
- 13. CONFIDENTIAL | 13 How John Holland overcomes these challenges Legacy systems Diverse project requirements Internal reluctance External reluctance Knowledge Migration Configurable solution Cost drivers Contractor engagement Build expertise
- 14. CONFIDENTIAL | 14 How to standardize configuration Centralized management Manage complexity • Low complexity for users • Advanced configuration invisible Multi-tiered standardization • Universal • Project type • Project specific Unconscious standardization • Project template • Advanced configuration
- 15. CONFIDENTIAL | 15 How is John Holland using Aconex Standard collaboration platform used by all project participants • Inter-company collaboration • Document control fundamentals • Workflow-driven approvals Seamless part of a complex ecosystem on 30+ projects & tenders Example: Perth Children’s Hospital • 441,609 mails • 72,531 docs (394,561 versions) • 138,274 workflows • 4,850 people in project directory
- 16. CONFIDENTIAL | 16 Benefits of standardization Early days but … • Project usage rates increased (anecdotal) • Tender launch times decreased (evidence) Shift from “push” mandate to “pull” demand • Project teams now eager to establish collaboration system • Unprecedented demand now that platform is widely accepted Current average of 2 new Aconex projects per week
- 17. CONFIDENTIAL | 17 Top tips for contractors implementing a company-wide system Internal: • Project migration • Promotion & awareness • Unconscious standardization • Cost driver External: • Work with clients and partners to select systems • Formal comparison and selection process • Concrete metrics and results Centralized management
- 18. CONFIDENTIAL | 18 Benefits of a company-wide project management platform Danielle Borsato Senior Consultant
- 19. CONFIDENTIAL | 19 Field Inspections Connecting teams company-wide OperateConstructDesignBidPlan Document Control RFIs & Change Orders Bidding & Tenders Workflows & Approvals BIM Collaboration Submittals Handover to Operations Cost Management Dashboards & Reporting API
- 20. CONFIDENTIAL | 20 Single secure platform Respects ownership of your data and decisions Subcontractor Contractor Engineer PMClient Consultant
- 21. CONFIDENTIAL | 21 Connected processes with full visibility Consultant Client Contractor
- 22. CONFIDENTIAL | 22 Driving productivity across the project lifecycle Typical cycle times: Aconex projects vs industry averages Scope Changes 40% reduction 10 Days 6 Days Dispute Management 22% reduction 9 Days 7 Days Shop Drawings 43% reduction 7 Days 4 Days Design-reviews 50% reduction 8 Days4 Days RFIs 50% reduction 3 Days
- 23. CONFIDENTIAL | 23 Control across the enterprise Benefits of control and standardization, with flexibility Specific Project Configuration • Fast setup from pre-configured templates • Local, multi-lingual implementation teams • Unlimited training & support for all project participants Business Unit & Model Flexibility • Configurable platform supports BU needs • Supports full project lifecycle with flexibility for DBB, DB, EPC, JVs, PPPs, etc. Defined Enterprise Standards • Standard workflows, terminology, document & mail classification • Project and enterprise level reporting and insights drive continuous improvement • Risk mitigation by corporate-wide best practice implementation
- 24. CONFIDENTIAL | 24 Enabling enterprise performance improvements Case study: International contractor enterprise portfolio performance 2004 2006 2008 2010 2012 2014 2016 40 35 30 25 20 15 10 5 0 Workflow & Mail Processes Mail Response Times Workflow & Mail Processes
- 25. CONFIDENTIAL | 25 Demo: How to benefit from a company-wide platform A live Aconex demo was presented. Visit aconex.com/Demo to see Aconex • Overview • Configurable workflows meeting contract requirements • Company-wide templates • Portfolio management
- 26. CONFIDENTIAL | 26 Benefits of a company-wide platform • Reduced start up time • Workforce mobility • Deploy configurable templates and workflows across projects • Establish baseline and improve project to project • Apply best practices across project portfolio
- 27. CONFIDENTIAL | 27 Delivering your projects with confidence Client-centered innovation •Product roadmap shaped with industry experience •200+ strong product development team Proven engagement model •Global team of industry experts that understand your business •Consistent approach and quality with rapid deployment and scale The leader in online collaboration •Purpose-built solutions •Proven success delivering projects and programs around the world
- 28. CONFIDENTIAL | 28 Nine of the top 10 global EPCs 23 of ENR’s top 25 global design firms Every Fortune 500 construction and engineering firm More successful projects delivered than any other platform, industry-wide
- 29. CONFIDENTIAL | 29 Trusted by the world’s largest projects Our thanks to John Holland Learn more at aconex.com/Demo Thank you
Editor's Notes
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- #5: 2015 KPMG Construction Survey, 82% expect greater owner/contractor collaboration over the next five years. According to the 2015 Construction Technology Report released by JB Knowledge, the number of construction firms utilizing cloud-based software has more than doubled since 2012. Results from a recent study conducted by the Associated General Contractors of America (AGC) and Sage Construction and Real Estate state industry firms are prepared to increase investments in IT in 2016. The survey was conducted as part of AGC’s 2016 Construction Industry Hiring and Business Outlook. Forty-two percent of respondents invested at least one percent of their revenue in IT last year, up from 32 percent in surveys conducted over the past two years. The same percentage of firms report they already have formal IT plans in place, while an additional 11 percent will put this year. Type put URL, remove link, bulletize Tech image, guy using iPad? Images on Box.
- #10: Change image Examples: Perth Children’s Hospital Approx AUD$1b (US$750m) 298 bed greenfield paediatric tertiary-care hospital Operate and maintain more than 5,000km of rail track
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- #27: Danielle: I’d like to wrap up with this brief summary… No training time – supports people leaving the project – also supports leave… Configurable across projects At a high level, one common challenge is seamlessly collaborating across organizations. Parsons and many other leaders in the industry have solved this challenge by implementing a secure, neutral project-wide systems such as Aconex. Another challenge is providing adequate visibility to the owner, which can be solved by implementing a system that the owner can access, making it easy to transmit updates and reports to the owner within the same system you use for your day to day project workflows and communication. Also, particularly with infrastructure projects, complying with government regulations can add significant administration to a project. Implementing a solution that is flexible and configurable enough to manage and automate your specific processes and deliverable can save immense time and administrative costs. Thank you for the opportunity to present to you today. I will turn the webinar back to Janet Poses for a wrap up and Q&A. [CLICK]
- #28: 15+ years of experience delivering purpose-built solutions Proven success delivering mid sized to large, complex projects and programs around the world Stable, public company (Listed on ASX:ACX) Global team of industry experts that understand your business Consistent approach and quality with rapid deployment and scale for individual projects and enterprise rollouts Global training and support for all participants Product roadmap shaped with experience from the world’s leading construction and engineering organizations 200+ strong product development team Quarterly release cycle and platform upgrades