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Building a Project Management Information System for the State of Hawai'i
- 1. Building a Project Management Information System (PMIS) for the state of Hawai’i Mike Taylor, PMP Founder and CEO
- 2. Project Overview • The state of Hawaii is embarking on massive business & IT transformation initiatives over the next decade • OIMT established Enterprise Project Management Office (ePMO) to provide program and project management services and serve as a Center of Excellence for these initiatives • ePMO required a centralized project management and reporting system to standardize and streamline various PM related tasks and allow OIMT to monitor the enterprise’s investment portfolios, programs, and projects via a common dashboard
- 5. Project Challenges • Core PM practices and processes are incomplete and/or undefined • While pockets of expertise exists, organizational project management maturity is low • Speed, agility, and scalability are critical
- 6. Pre PMIS Workgroup Effectiveness? Enterprise Efficiencies? Suppliers, Partners... HR Legal Corp Comm Product Engineering IT PMO(s) External 3rd Party SaaS, SharePoint Extranet, Internal Low Maturity Departments & Work Groups: (SharePoint sites, email, etc.) and/or 3rd Party Apps Internal High Maturity PPM Solutions? Executive Visibility/Business Intelligence?
- 7. End Goal
- 8. PPM Governance • What does it mean??! • Processes • Control
- 9. Approach – Right Size it
- 10. Address Different Perspectives Top Down Considerations Dashboards & Reporting - Visibility - Accountability & Control Rapid solution Foundation for statewide use Bottom Up Considerations Project Control - Actionable information - Adoption
- 11. PEOPLE No PM background Basic PM training PM Certification PROCESS Ad-hoc PM Process Standardized Automated workflows , portfolio reporting TOOLS Paper, Word, Excel, Email Templates, Scheduling and Collaboration Tool EPM Tools Level 1: Initial Level 2: Repeatable Level 3: Defined Training, Certification Business Process Modeling/Automation (BPM/BPA) Implementation Support Enhancements Upgrades Aligning People, Processes, & Tech
- 12. Immediate Solution Application Management Continuous Improvement Sustainable Adoption PMIS Solution Approach
- 13. Solution Based on Fed practices & Solutions Environmental Protection Agency (EPA) – Office of Water Intranet Portal Surfaces Project Server and custom data warehouse information Audience is Executives, PMO managers, and team members Had to almost perfectly match UX of Federal IT Dashboard
- 14. Key Components • Project Server configuration: Visibility into current and future projects Visibility into project schedule and financial performance Task updating • Dashboards & Reporting: Portfolio Rollup and Status Report Project Status Report Resource Allocation Report
- 15. PM Dimensions Included = Included in this project
- 16. PPM Governance Addressed • Acquisition workflow • Agreed to handoff points • Process management • System controls • Much opportunity for improvement
- 17. Results
- 18. Key Milestones • Core system up and initial PM training in < 4 months • Additional customizations and UX completed • Four core programs and new groups onboarding over next few months
- 19. Current and Future Platform Capabilities
- 20. “For the first time, the state has a way to visualize and manage programs and projects in a central place” Alanui
- 22. Program Status
- 23. Program Detail
- 24. Project Status