Datapolis Process System

Datapolis Process System includes everything you need to model, implement, manage and evolve process -
driven applications in SharePoint.
With Datapolis Process System you can simplify complex processes and organize all your workflows into a
coherent system.
Datapolis Process System helps you do whatever
you do again and again on SharePoint
Visit www.datapolis.com to get more information

Drag and drop designer to model a process and create a workflow
Powerful activities designer to automate functionality
Built-in forms designer ties user experience to workflow goals
Push button deployment within a managed environment
SharePoint interface optimizes user experience
A web-based designer allows anyone to lay out process logic using icons to represent
roles, states and actions then deploy the resulting workflow at the push of a button.
Put a SharePoint group or user into a workflow role then drag and drop it onto an action
icon to assure that only authorized users can execute actions such as approvals. Select
and order SharePoint columns to build data entry forms for each workflow action.
A powerful activities designer allows programmers to create advanced workflow
functionality and automate tasks without cluttering the business layer.
You can quickly define an activities tree without programming by using out of the box
functions, like Send an Email. Use variables, loops, lookups, and conditions to automate
whatever tasks come your way. Create and deploy new custom functions individually or
combine them into procedures using the SDK or external tools.
With just a few clicks, the built-in forms designer produces fully functional user forms for
every workflow action. Form data may be drawn from or saved in lists or libraries or may
be stored in workflow variables and passed from user to user within the workflow.
Existing forms may also be used as templates.
Datapolis workflows can be deployed instantly to start a new workflow instance when-
ever a new list item or library document is created or modified. Workflows can also be
started manually or by another workflow and associated with any SharePoint list, library,
site or content type. Workflow deployment and user actions are controlled and managed
from the Datapolis central administration.
Process participants see only the workflow actions they are permitted to use. They select
the action with one click from the context menu, list, ribbon, display form or edit form.
A "Tasks" page shows all the tasks that are assigned to the process attender. The history
of each workflow instance is presented as a graph with details to reveal and manage
process bottlenecks. Data from workflow history can be aggregated and analyzed with
tools such as Excel, Reporting Services or other external reporting solutions.
Datapolis combines a simple process designer and forms builder with a powerful activities
development platform; all fully integrated with each other and with SharePoint.
This unique dual nature distinguishes Datapolis Process System and fosters communica-
tion among process participants, managers and technical professionals. Stakeholders
can share process logic diagrams, consider improvements with real-time thru-put graphs
and manage complex processes from a single repository.
Copyright © 2014 Datapolis • All rights reserved • sales@datapolis.com
All names and logos in the text are registered brand names or trademarks of their owners.
DESIGN A PROCESS AND TRANSFORM IT
INTO A WORKFLOW
Workflow
Designer
Stephen Trost, Sidrag AG
Overall my feeling about
the solution and the project
is absolutely positive.

Pull together common processes into a single repository
Simplify complex workflows by using manageable applications
Parallel sub-processes
Automatically execute and handle multiple processes
Use DPS Applications to combine generic processes and procedures such as booking
a conference room or purchasing fixed assets then use them in workflows distributed
throughout your organization. Modify only one application to implement changes
in workflows and keep your process system coherent.
Divide complex workflows into a single top-level process diagram with multiple DPS
Applications, each app reflecting a sub process or a group of tasks. Dividing a single
process into multiple apps allows development teams to deliver quickly while facilitating
maintenance long term.
Design a workflow process to include DPS Applications that can be executed in parallel.
Keep the workflow schema clear while allowing different sub-processes to be executed
at the same time.
Create workflows which enable multiple threads to execute a single sub-process
at the same time. Grab and use machine data from all instances of this sub-process.
Datapolis Process System lets you convert workflows into DPS apps, stand-alone objects
that may be used inside other workflows and by external solutions. Multiple processes
can be managed from a single repository. DPS Application repositories help simplify and
organize the process system, support process improvement, control changes, and
accelerate acceptance, bringing order to the workflow system and the whole SharePoint
environment.
ORGANIZE WORKFLOWS INTO APPS
AND MANAGE THEM FROM REPOSITORIES
Process 1
App 1
App 3
App 2
Process 1
App 1 App 2 App 3
App 1
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2
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s
s
3
P
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1
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General sub-process
in distributed workflow system
Complex workflows divided
into manageable Apps
Parallel sub-processes
in the readable workflows
Workflow
Applications

Single list to control all workflows across the farm
Application management to keep order in the system
Workflow maintenance permissions structure
Performance monitoring diagnostics
Thanks to workflow management, authorized staff can access all workflows from a single
list. The list panel lets administrators deploy a new version or restore a previous version
of any workflow at any time. The list view also displays useful information such as which
workflows are in use and how many instances are running. With view security, users can
check workflow definition diagrams and details directly from the administration panel.
The application management module lists all available applications, grouped as solut-
ions. An administrator defines who can use each solution in process diagrams and where
within SharePoint each may be used. Application management significantly increases
security and reduces unintended changes by clarifying complex systems with many DPS
applications.
Each workflow definition within the Datapolis Process System is governed by a set
of permissions. The administrator can specify the SharePoint sites on which a workflow
definition can be deployed or modified and by which users or teams. Three permission
levels – Farm, Site Collection and Web level, provide control over critical processes while
reducing the risk that unauthorized development could pose.
The diagnostics module can collect data and logs from across any activities within any
workflow. IT pros can create diagnostic reports and machine data for troubleshooting
issues and supporting broader process objectives. The workflow management capability
includes graphs and other visual tools to help manage simple or complex process
systems effectively and efficiently.
Datapolis Central Administration lets you manage, monitor and tune a complex process
system from within SharePoint. Simplify security, increase workflow performance,
monitor thru-put, reduce errors and control maintenance changes from a central
location.
MANAGE YOUR PROCESS SYSTEM
Performance monitoring
Application management
Security management
Solution builder
CENTRAL ADMINISTRATION
Workflows
Workflows as Applications
Applications in Workflows
Central
Administration

WORKFLOW ROLES
Roles are used to define who can
execute a given action. Simply select
SharePoint users into a DSP role then
drop the role icon over the state or
action to which it applies.
START AND END POINT
Every process has a start and end
point. The green circle marks the start
of the process, which ends at the red
circle.
WORKFLOW STATES
Colored boxes represent a stage in the
process. A document or list item can
be in only one state at a time and will
stay in that state until an action moves
the item to a different state.
DECISIONS
This icon represents a deci-
sion point, like a traffic corner
allowing a user to choose one
path or another depending
on conditions at the time.
DATAPOLIS PROCESS SYSTEM WORKFLOW DESIGNER ESSENTIALS
WORKFLOW ACTIONS
Actions are symbolized by lines with
arrows. Actions are set up to allow
users to do activities that move
a document or list item to another
stage in the process.
A powerful visual activities designer
allows programmers to create
advanced workflow functionality and
automate tasks without cluttering the
business layer.
APLICATIONS
Applications are stand-alone objects
which may contain a sub-process or
group of tasks, shared by different
workflows or executed in parallel.

ABOUT DATAPOLIS
www.datapolis.com
PARTNER PROGRAM
partners@datapolis.com
TAKE IT FOR A TEST DRIVE IN OUR ONLINE
DEMO SITES
www.datapolis.com
Datapolis develops user-friendly and flexible solutions for SharePoint environments
which support dynamic processes, information and document flows in medium and large
companies. Since its inception in 2001 the company has focused on strategic cooperation
with Microsoft and it has earned Microsoft Gold Partner in Application Development,
Collaboration and Content, and Communications.
Over 100 enterprises worldwide use our solutions. Among them are: Advantage Bank,
Burger King, Dana Corp, DARPA, GridPoint, Los Angeles World Airports, Microsoft, North
American Interconnect, SRA International, ThyssenKrupp Steel USA, TIM Mobile, Tyco
International and The United States House of Representatives.
You can find more information on our website .
We understand that businesses today aim to build long-term partnerships with trusted
suppliers. Because of that our priority is to create and maintain a first-class global partner
network. Datapolis solutions are delivered by several dozen partners worldwide, the
majority of which are Microsoft Certified or Gold Certified Partners.
Datapolis Partner Program helps our partners achieve increased revenues and raise
profitability. It delivers many tools and benefits that cover all key areas of business
activities, from business development to technical training. We focus on building a strong
brand with high-quality support helping our partners win new clients and markets..
To find out more write to .
Datapolis provides its clients with an on-line test environment. It is a SharePoint site
collection where you can create subsites, lists, or document libraries. The demo site lets
you use a fully functional Datapolis Process System without installing it on your organiza-
tion’s hardware in an environment with five user accounts so you can simulate and test
processes with various permission levels all powered by Datapolis.
Go to and click “Test sites”. You can choose between “Test sites
2010” and “Test sites 2013”, depending on which version of DPS you wish to try out.

To get more information about Datapolis visit our website:
www.datapolis.com

Datapolis Process System

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Datapolis Process System