E-Notary - From Paper to Online Operations
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The document outlines the evolution of the notary service in Georgia, transitioning from a legacy system with poor service quality to a modernized electronic system. Key changes include the implementation of an electronic notary registry, online verification, and enhanced data exchange, which have improved service efficiency and security. The reforms aim to combat corruption, increase competition, and provide public access to notarial services.
E-Notary - From Paper to Online Operations
- 1. Public Service of the Future – Beating Corruption, Streamlining Performance E-Notary, From Paper to Online Operations Davit Maisuradze Head of the Notary and Registration Division Batumi, September 22-24, 2011 1
- 2. What are we dealing with here ? Civil notaries since 1996 Full member of UINL since 2007 Number of notary seats 300 Number of practicing notaries 207 Around 4,000 notary acts registered per day 2 2
- 3. At the Beginning Soviet legacy Poor service quality Low confidence level People in long lines to get services Only few computers available to the staff 3 3
- 4. What has changed ? Legislative Changes Implementing of IT Human resources reform Infrastructural changes Increasing competition 4 4
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- 7. Electronic Notary Registry Since 2009 Unified System Electronic exchange of data Providing Unique Registration number Excluding the falsification of notary acts 7 7
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- 10. We are online now… Statements and Power of Attorney Acts Contracts with participation of two or more notaries Minutes of the Board Meeting of the Private Entities 10 10
- 11. Before. . . First Georgian Notary Sending Via Mail Alternative Bureau Foreign Georgian Notary Translation Embassy Bureau Sending the Apostil Notary Act via Mail Second Alternative 11 11
- 12. Verifying the Statements and Power of Attorney Acts Via Online certification of statements & powers of attorney acts 12 12
- 13. Direct Visual Contact of the Notary & the Party Identification of the Party Attendance of 2 witnesses Electronically certified notary acts are kept as video-files 13
- 14. Two or More Notaries Verifying Contracts via Online Seller Notary In Batumi Notary in Tbilisi Buyer 14 14
- 15. Vehicle Registry Pledge Civil Registry Registry Public (Real Estate) Registry Notary State Archives Registry of Registry of Debtors Entrepreneurs Registry of Non- entrepreneurial 15 Legal Entities
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- 18. Automatically Generated Statistical Database Zeroing Administrative Costs Providing Accuracy Providing Time Management Information available for public 18 18
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- 20. Anti-Money Laundering and Countering the Financing of Terrorism Electronic Program Providing Accuracy Providing Effectiveness High level of confidence Electronic data exchange Successful combination of notary act and report 20 20
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- 22. Others Electronic Archive Program Notary Forum Online Consultations 22 22
- 23. E- verification E-notary E-financial registry monitoring E-CHAIN E- E-statistics databases E-archive 23
- 24. Coming Soon E-Line E-Invoice 24 24
- 25. Thank You! 25