Effectiveness at Workplace for managers.pptx
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How to be effective at workplace
![Gaucr Consulting
Structured Reflection at Work
● A key to learning, growth, and professional excellence
● Presented by: [Trainer’s Name]
● For: New Employees – Manufacturing Division](https://image.slidesharecdn.com/effectivenessatworkplace-250701060159-3abcbf11/85/Effectiveness-at-Workplace-for-managers-pptx-45-320.jpg)
Effectiveness at Workplace for managers.pptx
- 1. Gaucr Consulting Effectiveness at Workplace Time Management
- 2. Gaucr Consulting Lets Play a Game
- 3. Gaucr Consulting Time Management Managing Energy and maintain Productivity Objective : Learn to Prioritize tasks and maintain Productivity
- 4. Gaucr Consulting Why Time Management
- 5. Gaucr Consulting Plan your Work & Track your Time To Manage time Effectively
- 6. Gaucr Consulting Block your Time- for every Important Task
- 7. Gaucr Consulting Priorities your activities – but Why
- 8. Gaucr Consulting But How Let's do a small Activity Urgent Vs. Important Eisenhower Matrix Exercise
- 9. Gaucr Consulting We can't do multiples at at a time Lets use Pomodoro Technique The Pomodoro Technique is a work method that breaks down work activities into focused Activities with short breaks in between.
- 10. Gaucr Consulting Pareto Principle – Simple say 80-20 Principle
- 11. Gaucr Consulting Batching Similar Tasks Batching is grouping specific tasks that are similar and doing them together. The idea is to focus on the tasks less often, and for longer.
- 12. Gaucr Consulting Set Time Constraints Specific amount of time to complete a specific task – Setting Deadlines to become more productive
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- 14. Gaucr Consulting Delegation ● Unleashing the Potential of Your Team Delegation
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- 16. Gaucr Consulting Delegation Delegation is the process of assigning tasks, responsibilities, and decision-making authority to individuals within a team or organization • Tell them what to do • Show them what to do • Let them try - observe • Praise progress • Repeat until competent • Transfer the responsibility • Monitor periodically
- 17. Gaucr Consulting Principles of Delegation 1. Know yourself and your team members 2. Assess strengths, weaknesses, mission, situation, and skills 3. Understand the limitations and job descriptions 4. Know the mission requirements 5. Keep communication clear, complete, and constant 6. Evaluate-review what happened/ measure results • .
- 18. Gaucr Consulting The Why of Delegation •Delegating tasks frees up your time and increases team productivity. •It shows trust in your team members, which boosts their engagement and sense of ownership. •Delegation allows employees to grow their skills by taking on new challenges. •Effective delegation prepares future leaders, creating a talent pipeline within your team.
- 19. Gaucr Consulting When Delegation When tasks are repetitive or routine. When tasks require specific skills or expertise that team members possess. When tasks align with team members' career development goals. When there is sufficient time and resources to provide support and guidance.
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- 21. Gaucr Consulting Employee the center of Delegation Willingness Capability High Position Power Good Employee relation Accountability Employee Workload Upcoming Responsibilities
- 22. Gaucr Consulting Developing a Delegation Plan Identify tasks to delegate. Match tasks to team members. Develop clear instructions and expectations. Establish communication channels. Set timelines and milestones. Plan for feedback and support.
- 23. Gaucr Consulting Putting Delegation into Practice Start small and gradually delegate more tasks over time. 1 Provide ongoing support and coaching to your team members. 2 Be patient and allow them to learn and grow. 3 Celebrate successes and acknowledge challenges 4
- 24. Gaucr Consulting Lets do a Group Activity ● 4 to 5 people in each group ● One leader to be nominated please ● Each group is given a kit ● Need to complete task in 5 minutes ● Lets debrief in another 5 minutes
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- 26. Gaucr Consulting Collaborati on at Work Place What & Why
- 27. Gaucr Consulting Collaboration - What it is: ● Collaboration involves individuals working together to achieve a shared objective. ● It requires open communication, sharing of ideas and knowledge, and a willingness to work together. ● It can take place within teams, between departments, or even with external partners.
- 28. Gaucr Consulting How to foster collaboration ● Establish clear goals and roles ● Promote open communication ● Provide opportunities for teamwork ● Recognize and reward collaborative efforts ● Invest in technology ● Create a culture of trust and respect
- 29. Gaucr Consulting Why it's important: ● Improved Productivity ● Increased Innovation ● Enhanced Employee Engagement ● Better Decision-Making ● Stronger Relationships
- 30. Gaucr Consulting Benefits of collaboration: ● Higher employee morale ● Reduced employee turnover ● Better problem-solving ● Faster project completion ● Increased innovation
- 31. Gaucr Consulting Lets Play a Game – it is just 10 minutes Please • 8 to 12 people in each group • You are supposed to cross a Imaginary toxic river • Stepping just on the Stones( papers) • Stepping in water repeat from first • Have missed stepping on stone lost the stone we will remove it
- 32. Gaucr Consulting How to be a Good Problem Solver
- 33. Gaucr Consulting A Problem Solver ● Proactively identifies and addresses the root cause. ● Implements sustainable solutions. ● Prevents recurrence of issues. ● Feels empowered and in control.
- 34. Gaucr Consulting Why Become a Problem Solver? ● Reduces stress and wasted effort. ● Improves efficiency and productivity. ● Fosters a culture of continuous improvement. ● Enhances team collaboration. ● Leads to more sustainable and effective solutions. ● Increases individual confidence and ownership.
- 35. Gaucr Consulting Introducing the PDCA Cycle PDCA: A simple yet powerful framework for continuous improvement. Stands for: ○ Plan: Define the problem, set objectives, and plan the solution. ○ Do: Implement the plan. ○ Check: Monitor and evaluate the results. ○ Act: Take action based on the results (adjust the plan or standardize the change)
- 36. Gaucr Consulting PDCA - Plan Phase ● Clearly define the problem you are trying to solve. ● Set specific, measurable, achievable, relevant, and time-bound (SMART) objectives. ● Develop a plan outlining the steps to be taken, resources needed, and timelines. ● Consider potential obstacles and how to mitigate them.
- 37. Gaucr Consulting PDCA - Do Phase ● Implement the plan as outlined. ● Collect data during the implementation. ● Document any deviations from the original plan. ● Focus on executing the plan effectively.
- 38. Gaucr Consulting PDCA - Check Phase ● Analyze the data collected during the "Do" phase. ● Compare the results against the objectives set in the "Plan" phase. ● Identify what worked well and what didn't. ● Evaluate the effectiveness of the implemented solution.
- 39. Gaucr Consulting PDCA - Act Phase Based on the "Check" phase, take appropriate action: ○ If the solution was successful, standardize it and implement it more broadly. ○ If the solution was not successful, revise the plan and repeat the PDCA cycle. ○ Identify lessons learned for future problem-solving efforts.
- 40. Gaucr Consulting 5 Whys Technique ● A simple yet effective method for identifying the root cause of a problem. ● Involves asking "Why?" repeatedly (typically five times) until the underlying cause is revealed. ● Helps to move beyond symptoms to address the fundamental issue.
- 41. Gaucr Consulting The 5 Whys in Action - Example ● Problem: The office printer keeps jamming. ○ Why? The paper is getting stuck. ○ Why? The paper is not feeding properly. ○ Why? The rollers are worn out. ○ Why? The maintenance schedule was not followed. ○ Why? There is no clear process for regular printer maintenance. ● Root Cause: Lack of a clear process for regular printer maintenance.
- 42. Gaucr Consulting Tips for Effective 5 Whys ● Involve the right people in the questioning process. ● Focus on facts and evidence, not opinions. ● Be persistent and don't stop at the first answer. ● Ensure each "Why?" is directly related to the previous answer. ● The "five" is a guideline, you may need more or fewer questions.
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- 45. Gaucr Consulting Structured Reflection at Work ● A key to learning, growth, and professional excellence ● Presented by: [Trainer’s Name] ● For: New Employees – Manufacturing Division
- 46. Gaucr Consulting Why Reflect at Work? ● - Our actions are shaped by past experiences. ● - Reflection helps ensure our responses serve the business and team goals — not just personal habits. ● - Promotes accountability, learning, and continuous improvement. ● - Encourages open-mindedness and reduces bias in decision-making.
- 47. Gaucr Consulting What Is Reflective Practice? ● - The ability to analyze our actions, decisions, and impact. ● - Helps identify what went well and what could improve. ● - Especially useful in people-focused, technical, or safety-sensitive roles. ● - “Reflection is a self-involvement process…” – Yip (2006)
- 48. Gaucr Consulting 4 Main Types of Reflection ● 1. Reflection-in-action – Thinking during the task ● 2. Reflection-on-action – Thinking after the task ● 3. Technical reflection – Assessing your methods and accuracy ● 4. Critical reflection – Evaluating beliefs, values, and the wider context
- 49. Gaucr Consulting How Reflection Helps in Manufacturing ● - Improves: ● - Safety and error reduction ● - Productivity and consistency ● - Problem-solving and decision making ● - Team communication and coordination ● - Builds confidence to deal with complex machinery, changing conditions, and customer demands
- 50. Gaucr Consulting Methods of Structured Reflection ● - Practice/Clinical Supervision: Peer-to-peer or team-based guided discussions ● - Reflection Journals/Logs: Short notes on what happened, why it mattered, and what could be better ● - Models like Gibbs or Schön: Step-by-step frameworks for analysis
- 51. Gaucr Consulting Structured Reflection Models ● Gibbs Reflective Cycle (6 Steps): ● 1. Description ● 2. Feelings ● 3. Evaluation ● 4. Analysis ● 5. Conclusion ● 6. Action Plan ● Use these to write reports, prepare for reviews, or assess near-miss incidents
- 52. Gaucr Consulting Intuitive & Socratic Reflection ● - Self-questioning to probe deeper: ● - Why did I respond that way? ● - What were other options? ● - What do I still need to learn? ● - Improves self-awareness and adaptability
- 53. Gaucr Consulting Reflection vs Reflexivity ● - Reflective = Looking back at actions and decisions ● - Reflexive = Recognizing your influence in the moment ● - Together, they shape a mature professional outlook
- 54. Gaucr Consulting Building a Reflective Work Culture ● - Supportive supervisors and peers ● - Time and space to pause and think ● - Psychological safety to discuss mistakes ● - Encouragement to grow from setbacks, not fear them
- 55. Gaucr Consulting Benefits of Critical Reflection ● - Personal: Confidence, clarity, motivation ● - Team: Better collaboration, fewer repeated errors ● - Business: Higher quality, continuous improvement ● Reflection = Small habit Big impact →
- 56. Gaucr Consulting Summary & Action Points ● ✅ Reflect regularly ● ✅ Use tools/models to guide thinking ● ✅ Talk to peers or supervisors ● ✅ Learn from feedback and errors ● ✅ Apply insights to improve ● “Like peeling an onion — reflection gets deeper the more we engage with it.” – Yip (2006)