12 Tips to Elevate Your Event
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The document provides 12 tips for elevating events along with details on planning an event for Univision. It includes information on production options, branding and decor, budgets, experiences and gifting, an agenda, and contacts. The tips discuss starting with why, selling ideas, owning information, connecting dots, fostering teams, powerful partnerships, storytelling, contingency planning, enrolling stakeholders, integrating social, showing gratitude, feedback, and developing a personal brand.
12 Tips to Elevate Your Event
- 1. 12 Tips to Elevate Your Event Game Rachel Gross #ELEVATENYC
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- 8. 1. Own the Info 2. Don’t Piece Meal 3. Show the Details 4. Package Beautifully 5. Know Your Audience
- 9. Digital Newfront Event Proposal May 1, 2013
- 10. Agenda
- 11. Agenda
- 12. Production
- 13. Option 1: LED Wall Pros: • Clear and sharp image • Modern & Impressive Technology • Works well with space • Maximizes seating for guests Cons: • More expensive option
- 14. Option 2: Plasma Tree Pros: Less expensive option Cons: Reduces space for seating guests Smaller display for content Not modern technology
- 15. Branding & Decor
- 16. Branding & Décor Pricing REGISTRATION - Registration/Check In Table: $200 STAGING & SET - AV Storage Are Covering: $1,200 - AV Tech Table Covering: - Opt 1: Plexi Surround: $1,000 - Opt 2: Custom Drape: $350 - Display Frame: - Opt 1: LED Video Wall Surround: $6,300 - Opt 2: Plasma Wall Backdrop: $12,000 - Staging: $2,100 - Device Bar: $2,400 PRINT - Stair Case Banister Decals: $3,000 - Acetate Menu & Branding on Plates: $900 (Rented China: $2,300) FLORALS - Stage Left & Right: $1700 - Budvase Centerpieces: $630 - Bar Counter: $800 *Production & Labor fees apply and are dependent on end needs (estimated $7000)
- 17. iPad Bar Price: $2400 Note: Suggestion to add a “Device Bar” to existing countertop. Here, we would display digital collateral, video reels, uVideos, univision.com and more, similar to our display at CES this year.
- 19. Menu Cards + China Price: $2450 Note: Option to display QR code directing guests to Newfront Digital Hub and Landing Page univisionnewfront.com
- 20. Staff Uniform Price: $0 (Events Inventory)
- 21. Florals Price: Various Table Budvase Centerpieces Price: $630 Stage Florals Price: $1700
- 23. Departure Experience – Churro Cart Price: $6000 for 2 carts $4500 for 1 cart
- 24. Notebook & Pen Price: Notepad - $7.00 each // Pen - $23.50 each (fulfillment of content included) Note: Suggestion to do an insert card on with the agenda and/or QR code to Newfront Digital Hub
- 25. Budget
- 26. Budget
- 27. Thank you!
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- 30. Event Marketing Partners & Clients PR Social Media Community / Industry Sponsorships Content Brand Strategy & Execution Our Audience
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- 34. 1. Share Values & Practices 2. Mix it Up 3. Team Up Opposites 4. Lead Responsibility 5. Feedback 6. Skin In the Game 7. Work for It 8. Recognition 9. Quest for the Best 10. Celebrate
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- 37. 1. Build an Army 2. Treat like a member of the Fami 3. Information is Power 4. Push for Excellence 5. Acknowledge
- 38. 1. Empower 1. Mix of Suppliers 1. Rekindle, Stretch, Explore 1. Prep Critical / Pre-Calls 1. Next Steps
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- 46. Prepare a Plan D #ELEVATENYC @racheljgross
- 48. 1. Contingency Planning 2. Scenario Training 3. Insure 4. Communication Plan 5. Reinforcements
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- 51. Welcome to Vegas! CES Bootcamp January 2013
- 52. Overview: Top Things to Look for at CES The Show 2500 exhibitors with over 300 launching new products at CES 110,000 attendees from 140 countries Hot Products Android-packing Polaroid with Interchangeable lens Samsung Display’s bendable screens Huawei’s Ascend W1 and D2 phones Ultra HD Samsung TV ZTE Grand 5 Phone Red Ridge Tablet from Intel Automotive electronics Keynotes 1/8, 8:30 am – Kazuhiro Tsuga, President, Panasonic s1/9, 9 am – Dr. Stephen Woo, President, Device Solutions, Samsung Digital Hollywood 1/8 at 12:00 PM - North Hall / N258 “Video Anytime Anywhere: Video Across Platforms” – Renee Plato, panelist Variety’s Entertainment Summit 1/10 at 3:15 PM – North Hall / N2626 “The Future of Television: TV & Technology” – Tonia O’Connor, panelist
- 53. Partner Program: Hispanic Agency Event
- 54. Hispanic Agency Program NAME: AGENCY: Joe Zubizarreta Zubi Advertising Ivan Calle Zubi Advertising Dolores Kunda Lapiz Ingrid Otero-Smart Casanova Pendrill Alex Lopez-Negrete Lopez Negrete Communications Tony Dieste Dieste Roberto Orci Acento Manny Vidal Vidal Partnerships Monica Gadsby SMV Group Leo Olper d exposito & partners JAN 8: 7:00 PM-10:00 PM – Welcome Dinner at the Mandarin Oriental private Chef Table JAN 9: 8:30 AM–10:30 AM – Breakfast Presentation at the Mandarin Oriental 11:00 AM-12:30 PM – CES Show Floor Tour
- 56. SUV Car Service • (3) Escalades available for transportation on a first-come/first-served basis • Only Univision hosts should have access to dispatch number • Call 30 minutes minutes prior to pick up time, if possible • Same-day booking only • One car per booking • No back to back / wait and return or airport transfers • No extending car schedule due to overtime charges • SCHEDULE • Jan 7 – 3 PM to 9 PM • Jan 8 – 9 AM to 1 AM • Jan 9 – 9 AM to 1 AM • Jan 10 – 7 AM to 7 PM • Jan 11 – 7 AM to 7 PM *Busiest times are likely to be 6 PM to 1 AM on 1/8 and 1/9 Hot Line to Book: 702-740-3428
- 57. Client Hospitality Suite MANDARIN ORIENTAL SUITE •Relaxed meeting space on site with food, drinks, devices displaying Univision content, chargers and more! •Open from 8:00 am – 6:00 pm on 1/8 -1/9 •Breakfast & Lunch Served • Meeting space with 12 conference style seating for 12 people, MAC laptop and plasma screen •Branded premiums available: notebooks, pens, candy, etc •To book meetings in the suite, please access the CES outlook calendar or contact Graciella Longoria onsite at c: (646) 275-4693 or e: [email protected] Suite #2204
- 58. (INSERT VIDEO
- 59. Cocktail Party • Wednesday, Jan 9, 6 – 9 PM at China Poblano / Cosmopolitan • Casual and Fun Networking Environment • Passed & Stationed Hors d’oeuvres and Hosted Bar • Live Entertainment • Encourage your clients to come by for a drink before their dinner plans • Please send any new RSVPs to [email protected]
- 60. Your Role
- 61. What’s Expected From You • Invite people to Wednesday’s China Pablano event • Visit the suite & bring your clients • Have lots of meetings… and help us capture leads! • Send leads to: [email protected] • We’re representing Univision – be a team & have fun! • Wear the brand with your Univision host pin!
- 62. • Be a reporter! Tweet the story of CES as you see it on the ground. • Add #LatinoCES to your tweets • Take pictures, tweet panels, get involved • Retweet @Hispanic411 Get Social!
- 63. Contacts
- 64. Internal Contact List Events Team Pauli Ramirez Phone: 917 207 4763 Email: [email protected] Rachel Gross Phone: 646 884 1960 Email: [email protected] Sam Newman Phone: 646 263 3776 Email: [email protected] UVideos Team EJ Atamian Phone: 917 816-5277 Email: [email protected] Scott Levine Phone: (917) 621-7904 Email: [email protected] Booking the Suite Graciella Longoria Phone: 646 275-4693 Email: [email protected]
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- 80. 1. Set Objectives 2. Design Your Questions 3. Be Neutral 4. Analyze 5. Feedback is a Gift
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- 82. Develop Your Personal Brand #ELEVATENYC @racheljgross
- 83. 1. Know Your Specialty 2. Know Your Weaknesses 3. Integrity Always 4. Coach & Be Coached 5. Contribute to Our Profession 6. Be Indispensable