Emsphere Web based - Payroll Management Solution

Payroll Silent features
 Web based solution with Scalability
 Build on MVC5 Technology & MS-SQL as Backend
 Deployment – On Premise as well as On Cloud
 Multiple User, User Groups creation & define Roll based user Rights
 Customized Mutli level Approval level creation
 Employee info. database with 150+ fields with Document upload facility
 Employee History and Updatation like Dept, Grade, Location, Promotion change etc
 Employee Self Services Portal with Single GUI for Attendance, Leave and payroll Management
 Attendance & Leave days data
 Overtime / production benefit
 All Statutory Forms and challans
 Salary calculation as per specific business need
 Flexibility to define the method of salary calculation
 Payment advice to Bank – For on time salary payment
 Handle salary Revision
 Instant Arrears Calculations
 Automatic TDS deduction

 Appraisal
 Online eFile for PF ECR, ESIC and TDS 24QR
 One click operation
 Employee Portal available
 Full & Final Settlement
 Month locking
 Auto Arrear
 Reimbursement
 Loan
 TDS
 Handle Bonus and Gratuity
 Manage the Impact of Salary increment on PF, ESIC, Income Tax and PT
 Email salary to Employee on one click
 Compliances Management for PF, ESIC, LWF and PT as per State and Central Government rules
 Payroll and Statutory forms as per relevant acts

Employee Portal
Emsphere Payroll provide Employee Self Service portal with single GUI for Attendance, Leave and
Payroll management. Below are some feature related to Payroll Management:
 View/ Download Salary slip
 TDS calculator.
 Proof & Document Submitted / Not Submitted List.
 Apply Reimbursement.
 PF Statement.
 Monthly and yearly salary statement.
 View/Download FORM 16, FORM12BA
 View Attendance / Leave / Holiday list etc

Emsphere payroll calculator offers flexibility to handle any type of salary structure. Define highly customizable salary
structure specific to your industry standards, specifications, or requirements and employee category.
Add unlimited salary components from our repository to create a salary structure that suits your business needs or
industry/ statutory norms/ regulations. Some of these salary components are standard while some are highly specific
components
 Salary Head Creation
 Define salary head in multiple ways viz. Slab, %Basic, Formula.
 Multiple earning and deduction heads.
 Multiple salary structures templates
 Template can be created based on Group, Grade, Location etc
Configurable Salary Structure

Process Payroll With a single click
After complete configuration and implementation of Emsphere Payroll as per client needs, a click is all that client
need to process employee salaries.
Emsphere Payroll helps client to computes salaries for all Employees including Statutory Deduction, Load Deduction,
Arrears , Revision etc
Accurate salary computation with all details included like statutory, loan, attendance etc, in a single click.
 Reimbursement, Loans and Advances
 Hold salary & Freezing of Salary.
 Group wise processing, mailing, printing.
 Reconciliation - Compare current and previous month’s payroll and also, customize salary register and payroll
statements as per your needs.
 Bank, cash, cheque payment advice.
 Salary trial audit.
 Multiple salary slip formats

Load and Advances
 Flexible option of Load recovery (Fix EMI or user Defined )
 Recover loan while processing Payroll or Separately
 Facility to track load recovery
Arrear Calculation
 Auto arrear calculation
 Calculate arrear on worked days
 Calculate arrear of previous month on salary increment
Reimbursement
 Create And Manage Different Type of reimbursement
 Claim Management – Claim and Approval
 Automatic Employee Tax calculation process

Statutory compliance
 Pre configured with all statutory norms.
 Limit Employee & Employer Contribution
 Provident Funds – Accurate PF Payment with ECR challans
 ESIC - Auto creation of reports for ESI Payment and ready to file return od ESI for Multiple ESI codes
 PT – PT for All states of India is supported with state wise payment and return filling
 TDS applicability at employee level.
 Auto and Manual TDS Deduction.
 Concession declaration on employee portal.
 Considers previous employment income.
 One Time Tax – Calculate Tax on other Earning like Bonus, Gratuity etc & Clubbed with Tax Deduction in salary
 Form 16 generation from ITD & Digital Sign the form
 TDS calculator on employee portal.
TDS

Reports
 Monthly Salary Sheet.
 Bank wise salary statement.
 Cash/ Cheque statement.
 Reconciliation Report
 Annual Salary report.
 OT statement
 CTC, Paymaster report.
 ESIC, PT, LWF, PF Statement.
 TDS
 TDS Projection
 Monthly and yearly TDS statement.
 Arrear, Reimbursement and recovery statement.
 Gratuity and Leave encashment provisioning report
 Gratuity statement, Gratuity applicability report
 Compliance reports : Shop and Establishment Act, CLRA Act etc

Benefits to HR Department
 Automate tedious Task
 Reduce Paycheck question
 Streamline Onboarding
 Get Employee Paid Accurately
 Boost Compliance
 Manage Change Management effectively
 Improve Inter Department Communication – IT HR, Finance & Account
 Less Training Efforts as Solution is User Friendly
 Employee Data Security – Avoid sending employee data to 3rd party
 Avoid Making Mistake
 Save Time
 No need of Expertise
 Notify Tax Update – Government Tax revision and other updates

Benefits to Finance Department
 Audit Trail for any changes in Employee date , Earning / Deduction etc with
user details
 Variance reports over last month transaction
 Tracking employee wise Arrear, Reimbursement, Load , Advances and
recovery details
 Automatic generation of e-Return in Government formats
 Automatic TDS Calculation
 Payment Advice to Bank in respective Banker format
 Automatic TDS Deduction
 Parameter Driven Income Tax Calculation
 Parameter driven Salary Jv
 Form 16 – Digitally Signed

Benefits for Statutory Compliances
Emsphere Payroll will help client to manage all the State & Central acts related to Factory Acts, Shop and
Establishment Act & labour Law etc. All the Register and Return format will be updated as per government
guidelines and same will update at client end automatically.
 Income Tax Challan
 Form 16
 eTDS Returns
 24Q
 PF, PT & ESIC statement and online challan
 ESIC Form 6
ETC

emSphere Technologies
Gurukrupa Bungalow No 70,
Shivaji Housing Society, Senapati Bapat Road,
Pune – 411014
M - 7798981536
E – ritesh.helonde@emsphere.com
W - www.emsphere.com
L - PUNE | MUMBAI | BANGLORE | UAE

Emsphere Web based - Payroll Management Solution

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