Enterprise content management overview in SharePoint 2013

Nov 30, 2012Download as PPTX, PDF4 likes7,604 views

Speaker: Zlatan Džinić; ECM has played a central role in Microsoft’s Business Productivity infrastructure (as part of the Unified Business Platform along with Unified Communications, Business Intelligence, Collaboration and Enterprise Search). The promise that SharePoint has delivered over the years has been about bringing ECM to the masses, or bringing organizational content to everyone. In this session we will take a look at the SharePoint’s ECM offering focusing on advancements in SharePoint 2013 on how to create, control and protect the information in your organization with this next generation platform.

Enterprise Content Management
Overview in SharePoint 2013
ZLATAN DZINIC, HITACHI CONSULTING
DIRECTOR – MICROSOFT PLATFORM
4 X MVP SHAREPOINT
MCM 2010 (IN PROGRESS)

SHAREPOINT AND PROJECT CONFERENCE ADRIATICS
ZAGREB, 11/28/2012

Enterprise Content Management

Create Control Protect
Create and organize Manage content policy, Reduce risk and manage
content easily with the information architecture compliance with centralized
help of relevant and taxonomy eDiscovery tools
discovered information

5

Specify retention
schedules for
content types

Submit documents
for long term
archival

Create hierarchical
file plans and Define mutli-stage
generate reports retention policies
by folder

Submissions
matched to specific
content type

Specify alternate
content type names
to accommodate
taxonomy
differences

Property based
conditions route
content

Auto provision
folders based on
property value

Summary
ECM has evolved, where content

1
creation and organization is
intuitive and simple through
discovery and collaboration

Ensure compliance is achieved

2
through content policy,
information architecture and
taxonomy

Centralized eDiscovery across the

3
Office platform helps protect
organizations by improving
compliance without affecting user
productivity

Storage Size and costs
• Max size of Site Collection in SPO: 100GB
• Average of 350K docs in a SC (@300kb)
• Max number of Site Collections: 3000
• Record Centers:
• The Distributed Archive of Site Collections
• Cost for Storage in O365 Today:
• Start with 10GB Pooled Storage
• Per E License Purchased: 1GB for SkyDrive Pro, 0.5GB of Pooled Storage
• Extra storage purchasable $0.20 a GB/mo
• $720 per year for roughly 1 Million Documents
• Max of 25TB for a tenant (today)*

Questions about feature parity
Feature Mitigation

Content Search Web part Content By Search (CBQ)

CMIS Producer Standard SharePoint CSOM

“ECM” workflow actions (like Declare Record) not available with new workflow Still supported in old
model workflow model
Auto-generated thumbnails for videos Client-side thumbnail
generation
Auditing of view events Analytics may be
appropriate depending on
scenario
Custom retention actions & formulas Often policy can be re-
modelled to be OOTB
Encryption at rest Lots of protocols, standards,
and certs in place already

Hybrid
Service/Scenario Strategy

Records Archiving Have both on premises and cloud corporate archives

Taxonomy Import/export between on prem and cloud as one time operation, or as an
advanced customer, have one master and do a periodic sync.

eDiscovery Exchange will federate cross-premises to either on prem or cloud
Discovery Center. If SharePoint sites exist both on prem and cloud, use
two Discovery Centers.
Search Federated search results appear in both on prem and cloud – see next
slide

Hybrid Search – Office Dogfood
http://office https://msft.spoppe.com

In Review: Session Objective And
Takeaways

questions?
WWW.LINKEDIN.COM/IN/ZLATANDZINI
C
@ZLATANDZINIC

thank you.

SHAREPOINT AND PROJECT CONFERENCE ADRIATICS
ZAGREB, 11/28/2012

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Enterprise content management overview in SharePoint 2013

1. Enterprise Content Management Overview in SharePoint 2013 ZLATAN DZINIC, HITACHI CONSULTING DIRECTOR – MICROSOFT PLATFORM 4 X MVP SHAREPOINT MCM 2010 (IN PROGRESS) SHAREPOINT AND PROJECT CONFERENCE ADRIATICS ZAGREB, 11/28/2012

2. sponsors

3. SharePoint Share

4. WWW

5. Enterprise Content Management Create Control Protect Create and organize Manage content policy, Reduce risk and manage content easily with the information architecture compliance with centralized help of relevant and taxonomy eDiscovery tools discovered information 5

6. Create

7. INDIVIDUALS AND TEAMS MANAGING CONTENT

8. Control

9. Specify retention schedules for content types Submit documents for long term archival

10. Create hierarchical file plans and Define mutli-stage generate reports retention policies by folder

11. Submissions matched to specific content type

12. Specify alternate content type names to accommodate taxonomy differences Property based conditions route content Auto provision folders based on property value

13. ORGANIZATIONAL CONTENT MANAGEMENT

14. Protect

15. EDISCOVERY

16. Summary ECM has evolved, where content 1 creation and organization is intuitive and simple through discovery and collaboration Ensure compliance is achieved 2 through content policy, information architecture and taxonomy Centralized eDiscovery across the 3 Office platform helps protect organizations by improving compliance without affecting user productivity

17. O365 – Tough Questions

18. Storage Size and costs • Max size of Site Collection in SPO: 100GB • Average of 350K docs in a SC (@300kb) • Max number of Site Collections: 3000 • Record Centers: • The Distributed Archive of Site Collections • Cost for Storage in O365 Today: • Start with 10GB Pooled Storage • Per E License Purchased: 1GB for SkyDrive Pro, 0.5GB of Pooled Storage • Extra storage purchasable $0.20 a GB/mo • $720 per year for roughly 1 Million Documents • Max of 25TB for a tenant (today)*

19. Questions about feature parity Feature Mitigation Content Search Web part Content By Search (CBQ) CMIS Producer Standard SharePoint CSOM “ECM” workflow actions (like Declare Record) not available with new workflow Still supported in old model workflow model Auto-generated thumbnails for videos Client-side thumbnail generation Auditing of view events Analytics may be appropriate depending on scenario Custom retention actions & formulas Often policy can be re- modelled to be OOTB Encryption at rest Lots of protocols, standards, and certs in place already

20. Hybrid Service/Scenario Strategy Records Archiving Have both on premises and cloud corporate archives Taxonomy Import/export between on prem and cloud as one time operation, or as an advanced customer, have one master and do a periodic sync. eDiscovery Exchange will federate cross-premises to either on prem or cloud Discovery Center. If SharePoint sites exist both on prem and cloud, use two Discovery Centers. Search Federated search results appear in both on prem and cloud – see next slide

21. Hybrid Search – Office Dogfood http://office https://msft.spoppe.com

22. In Review: Session Objective And Takeaways

23. questions? WWW.LINKEDIN.COM/IN/ZLATANDZINI C @ZLATANDZINIC

24. thank you. SHAREPOINT AND PROJECT CONFERENCE ADRIATICS ZAGREB, 11/28/2012

25. DEMO TITLE

Enterprise content management overview in SharePoint 2013

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