Extend Business Processes to the Field
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This document summarizes a mobile technology solution called SmatForms that streamlines business processes by replacing paper-based systems. SmatForms allows users to design mobile forms, publish them to field devices, and capture and sync data in real-time. It provides features like GPS tracking, signatures, and customizable templates. SmatForms improves efficiency by eliminating delays from physical document transmission and enables remote data collection and real-time visibility.
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Extend Business Processes to the Field
- 1. Streamline Business Processes Using Mobile Technology
- 2. Existing System-Paper Driven • Existing reporting system is manual and paper driven. • Cumbersome and time consuming • The data is collected by own sources at remote locations, then entered and transmitted to central location, where the processing is done
- 3. Simplify the Paper Process
- 4. The ‘1st Mile’ is Critical The “1st Mile“ - Having the ability to capture the document or information at the very beginning of the business process to speed the whole process up and eliminate bottlenecks along the way.
- 5. The SmatForms Mobile App Platform 1. An integrated mobile app platform which allows collection of field data (GPS, Photo, Signatures, barcodes, Calculations, Text, date and time stamp) collation of same in the cloud and offers analysis & necessary responses. 2. A ‘Container App’-Build Multiple Diverse Application under SmatForms
- 6. 1. Get started by designing a Form, uploading a Doc or creating a Task on the Smatforms website. How SmatForms Works 2. Field officers download the Smatforms app, enabling you to instantly publish to their devices 4. Keep track of progress and see the data live on the Smatforms website 3. Field Officers capture data and complete tasks in the field 5. Receive your data in a variety of formats or integrate directly with the Smatforms API SmatForms is a Container App-Container apps are the holding tank for mini apps. The advantage is that SmatForms app is already deployed in an App Store (Apple App Store ,Google Play and Nokia Store). Mini apps is then built and deployed within the container app whenever needed.
- 7. Replacing paper with electronic forms is easy, reduces business costs and wasted time.
- 8. Mobile Reporting The Ability for user to submit a variety of issues and specific reports is core to the SmatForms functionality. Typically a report takes less than one minute to complete, effortlessly capturing valuable information like location (GPS), and Photo, signatures, text, barcodes, etc. The images below provides a visual representation of how a report is made through the SmatForms mobile app.
- 9. Internal Only Service Request In addition to a suite of comprehensive reporting tools for the field officers, the SmatForms Platform is also a paperless work order solution. Our mobile apps have a hidden set of service requests available only to accredited staff, allowing specific certain field reporting. 1.Internal only requests 2.Hidden from all but accredited staff 3.Detailed information with customized secondary questions 4.One click option for on the go reporting 5.Paperless
- 10. Mobile Work Management TASK Assign Task or document out to specific members of staff in the field. You specify a date & time to complete the task by & can optionally specify a location assigned User MUST view the specified documents ‘Instruction’.
- 11. See what's Happening in the Field Build Geo-Location Database of ALL Assets
- 12. SmatForms for Internal Use LOGISTICS FINANCE HSE Audit HR Logistics Department • Pick up and Delivery • Bill of Landing • Driver Daily Log • Damage Report • Accident Report •Freight Forms • Trip Report • Mileage Form Warehouse + Inventory • Inventory Collection • Product Inventory order • Risk Assessment • Inspection Form •Incident/Injury Report Finance • Time Sheet • Expense report • Invoice HR Dept • Performance Appraisal • Vacation Request • Evaluation Form Depot Report • Daily PMS/AGO/DPK Stock report Marketing • Customer satisfaction survey • Complain form Field Report Field Data Template Templates for Field Data Template for Pipeline Data
- 13. Bring Your Own Device (BYOD) Policy SmatForms provide a single, secure Container on a wide range of mobile devices for corporate applications and data. SmatForms separate company data from personal information, preventing data leakage between application • SmatForms uses 256 bit AES encryption communication between the client and the server. • One View of all devices connecting to company data from a central console • Set Users access roles • Manage SmatForms Container only-Non Intrusive for BYOD. By making SmatForms applications members of a container, Company Corporate information is protected in cases where the employee loses the device, cuts ties with the company, or in any number of other scenarios.
- 14. Business Intelligence • No matter where your data is coming from, SmatForms Business Intelligence transforms it into a simple, engaging, and intuitive experience to help you and your users understand your numbers. • You would be able to visualize its business data with interactive dashboards & monitor its KPIs in one place. • Simply Drag & Drop tables and charts into dashboards and if desired include interactive filter elements. • Use our interactive timeline to quickly browse through historical; data. At the same time, SmatForms enables You track all operational data in real-time.
- 15. Custom Branding: Our Solution Becomes Your Solution
- 16. No Internet? We engineered SmatForms Mobile App to be reliable and robust in the most remote and challenging situations. We know that even when there’s no internet, The Citizen and your team in the field still need to get the job done. with SmatForms App you can.
- 17. Business Benefits Digital forms save valuable time! Conduct stock audit, Sales invoice, HSE inspections and so much more without waiting for paper forms to be printed or shipped, and the completed forms can be emailed to your office right from the field . Working with your data shouldn't be complicated! We make it easy by providing cloud storage for your reports and you can export data to Microsoft Excel on your office computer or Google Docs. Encourage accountability and efficiency by replacing paper forms that are easily lost or damaged in transit with track-able electronic mobile forms. Use phones or tablets you already own. Our forms will work on Android & Nokia X, Nokia XL Series. Windows iPhone and iPad available soon Eliminate duplicate effort and minimize the time it takes to obtain useable data for reporting by using a digital system that gets you results in real-time. Go green and lower your expenses by replacing costly and easily outdated paper forms with electronic "smart forms" that can be quickly and easily deployed to your mobile workforce.
- 18. Data Security • On Device, we use AES 256 encryption keyed by the user’s password to ensure the user’s core information is kept secure. • Communication, We use 256 bit Secure Socket Layer (SSL) communications to transfer data between the app and the web platform. • On Platform, By default, our platform uses the same 256 bit SSL communications for any user login into the secure website.
- 19. Hosting-Your Place or Ours Your data, your choice We believe that because it’s your data involved, you should have the choice of where to host it. That’s why Smatforms is the only mobile forms solution that lets you host in a Cloud service or on your own servers. You get all the same great Smatforms features, while also meeting your business and regulatory requirements. Your place Ours • Why spend money on servers when we already have them? • With Smatforms Cloud services you get a fast, robust service that keeps your data secure and always available. • We use Windows Azure – the same platform that runs Microsoft Bing and Hotmail. And with a Microsoft backed 99.9% Service Level Agreement for availability, you can be sure Smatforms will be there when you need it. • This allows you to install Smatforms on your own servers, thereby ensuring that all Smatforms data flows directly between your mobile users and your servers. • To host the Smatforms Server, All you need is an internet accessible server running Microsoft Windows Server with SQL Server database. • We’ve made the installation process quick and easy for your IT professionals to follow so that you can get up and running faster..
- 20. Integrate with Other Systems ArcGIS brings together maps, apps, data, and people to make smarter decisions and enable innovation in your organization or community. Klipfolio is an online dashboard platform for building powerful real-time business dashboards for your team . GeoOp is a complete job management solution, low cost, easy to use, it's wherever your team are, and can be used on any device Twilio lets you use standard web languages to build voice, VoIP and SMS applications via a web API. Push or Pull data using an FTP Server Google Drive, Spreadsheets Push & Pull data with one drive
- 22. Next Step • Get a FREE 14-day trial account • Browse our forms library • Build your own custom forms • Have our Pro Service team convert your paper forms Apeh Gabriel CEO/Co-Founder 08035240802 [email protected] www.smatforms.com