External Collaboration with OpenText Content Suite: Introducing bi-directional synchronization between OpenText Core and Content Suite

Apr 11, 20191 like318 views

Simplify content sharing with OpenText Content Suite and OpenText Core. OpenText Core provides OpenText Content Suite users with a secure, easy way to share documents with individuals outside of the enterprise. OpenText Core extends the value and functionality of existing Content Suite investments by adding cloud-native sharing and collaboration capabilities, ensuring everyone with permission has access to the most up-to-date version of a document, while adhering to corporate security, compliance and privacy protocols. More information about this capability at: https://www.opentext.com/file_source/OpenText/en_US/PDF/opentext-data-sheet-for-content-suite-and-core.pdf

OpenText Confidential. ©2019 All Rights Reserved. 1
External Collaboration with
OpenText Content Suite
Introducing bi-directional synchronization between
OpenText Core and Content Suite

OpenText Confidential. ©2019 All Rights Reserved. 2
Sharing documents and
collaborating directly with
vendors, clients and
customers is a frequent
task for many enterprises.
But, when external parties do
not have access to the
company’s enterprise content
management system,
employees often resort to
email to pass documents and
information back and forth.
Not only does this hinder
productivity, it also
presents a significant
security and compliance
risk!

OpenText Confidential. ©2019 All Rights Reserved. 3
OpenText Core provides Content Suite users a safe, easy way to share
documents with individuals outside the enterprise.

OpenText Confidential. ©2019 All Rights Reserved. 4
From the Content Suite Smart View, simply select the documents or
folders to share in Core.

OpenText Confidential. ©2019 All Rights Reserved. 5
Enter the email addresses of the people you want to share with outside
the organization.
Or, start
typing the
name of other
Content Suite
users to bring
up internal
matches.

OpenText Confidential. ©2019 All Rights Reserved. 6
Quickly add
a message
for the
invite email.

OpenText Confidential. ©2019 All Rights Reserved. 7
And assign the
level of access
for each
participant by
specifying their
role.

OpenText Confidential. ©2019 All Rights Reserved. 8
Selecting the Share button emails a notification to all participants.

OpenText Confidential. ©2019 All Rights Reserved. 9
Users can work with the externally-shared content in the same way
that they are used to. One user can access and edit in Content Suite
while another user works within Core.

OpenText Confidential. ©2019 All Rights Reserved. 10
All the standard content management features like reserve, audit,
rename, and delete are respected regardless of which interface the user
is accessing the content in, whether the user is internal or external.

OpenText Confidential. ©2019 All Rights Reserved. 11
Changes made to the shared document in Core are
automatically synchronized with the document in Content Suite.

OpenText Confidential. ©2019 All Rights Reserved. 12
Similarly, changes made to the shared document in Content
Suite are automatically synchronized with the document in Core.

OpenText Confidential. ©2019 All Rights Reserved. 13
The bi-directional synchronization between Content Suite and Core
means all collaborators are always working on the most up-to-date
version of the document.

OpenText Confidential. ©2019 All Rights Reserved. 14
Users can stop the share at any time, which would delete the
content from Core and ensures all external participants can no
longer access the content.

OpenText Confidential. ©2019 All Rights Reserved. 15
The document is removed from Core and all participants in the share are notified.

OpenText Confidential. ©2019 All Rights Reserved. 16
The complete audit
history is retained in
Content Suite, including
a record of every
operation that occurred
while the document was
in Core.

OpenText Confidential. ©2019 All Rights Reserved. 17
A safe space for sharing with external parties
Controlled collaboration
Improved productivity
Core adds a safe space for Content Suite users to share documents
with external customers and partners, while still retaining administrative
control. Core improves the ease of sharing content with large groups of
collaborators, while ensuring everyone has full visibility into the most up-
to-date version.

OpenText Confidential. ©2019 All Rights Reserved. 18
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Simplify content sharing with OpenText Core. OpenText Core provides OpenText Content Suite and OpenText Extended ECM users with a secure, easy way to share documents with individuals outside of the enterprise. OpenText Core extends the value and functionality of existing Content Suite and Extended ECM investments by adding cloud-native sharing and collaboration capabilities, ensuring everyone with permission has access to the most up-to-date version of a document, while adhering to corporate security, compliance and privacy protocols. More information about this capability at: https://www.opentext.com/file_source/OpenText/en_US/PDF/opentext-data-sheet-for-content-suite-and-core.pdf

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External Collaboration with OpenText Content Suite: Introducing bi-directional synchronization between OpenText Core and Content Suite

2. OpenText Confidential. ©2019 All Rights Reserved. 2 Sharing documents and collaborating directly with vendors, clients and customers is a frequent task for many enterprises. But, when external parties do not have access to the company’s enterprise content management system, employees often resort to email to pass documents and information back and forth. Not only does this hinder productivity, it also presents a significant security and compliance risk!

5. OpenText Confidential. ©2019 All Rights Reserved. 5 Enter the email addresses of the people you want to share with outside the organization. Or, start typing the name of other Content Suite users to bring up internal matches.

9. OpenText Confidential. ©2019 All Rights Reserved. 9 Users can work with the externally-shared content in the same way that they are used to. One user can access and edit in Content Suite while another user works within Core.

10. OpenText Confidential. ©2019 All Rights Reserved. 10 All the standard content management features like reserve, audit, rename, and delete are respected regardless of which interface the user is accessing the content in, whether the user is internal or external.

13. OpenText Confidential. ©2019 All Rights Reserved. 13 The bi-directional synchronization between Content Suite and Core means all collaborators are always working on the most up-to-date version of the document.

14. OpenText Confidential. ©2019 All Rights Reserved. 14 Users can stop the share at any time, which would delete the content from Core and ensures all external participants can no longer access the content.

17. OpenText Confidential. ©2019 All Rights Reserved. 17 A safe space for sharing with external parties Controlled collaboration Improved productivity Core adds a safe space for Content Suite users to share documents with external customers and partners, while still retaining administrative control. Core improves the ease of sharing content with large groups of collaborators, while ensuring everyone has full visibility into the most up- to-date version.

External Collaboration with OpenText Content Suite: Introducing bi-directional synchronization between OpenText Core and Content Suite

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