Finit one small step - tips and tricks for transitioning from fdm to fdmee

One Small Step – Transitioning to Financial Data
Management – Enterprise Edition
November 18th, 2016
Matt Spencer

Why is Finit Here?
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of makers and doers; people who dig
in and get their hands dirty
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Compensation
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Finit Customer Success
Our values, culture, and approach to
becoming a trusted advisor to our
customers has led to
100% customer success
for every Finit client (250+) and for
every EPM / CPM project (500+)

About the Presenter
Matt Spencer
(mspencer@finit.com)
Experience
8 years with Hyperion suite
7 years in financial reporting for
public and privately held
companies
Certification/Education
BS – Accounting, Finance, University
of Kansas (Rock Chalk!)
Certified Public Accountant
Certified Treasury Professional
HFM Certified
Client Testimonial
Finit has a remarkable reputation and no matter who you meet
from the company, you can understand where the comments
come from. Each of them is knowledgeable in so many aspects
and takes the time to make sure the client fully understands the
topic. They exceed the bar of professionalism while maintaining
an enjoyable atmosphere.

One Small Step – and One
Giant Leap to Oracle FDMEE

• Topic Overview:
• What is FDMEE?
• Reasons for Transitioning
• Pre-work
• Oracle Migration Process – Overview
• First Steps After Conversion
• New Features
• Functionality Differences
• Process Step Image
Introduction – Transitioning to FDMEE

• Financial Data Quality Management – Enterprise
Edition
• Data integration tool used in the Hyperion suite of
products
• Next generation of Financial Data Quality
Management, the legacy Hyperion data integration
tool
• How is it different?
• Integrated into workspace, no longer a peripheral program
• Enhanced features and functionalities (we’ll get there later)
What is FDMEE?

1. Upgrading to HFM 11.1.2.4 or later (FDMEE is required)
2. Upgrading to HFM 11.1.2.3 and want to go ahead and
convert
3. Web integration – reduction of peripheral programs
4. Because it’s AWESOME!
Transitioning to FDMEE – Why?

• Before running the migration process, there are a
few things you should do in order to make sure the
conversion go a little smoother:
• Make sure you have installed FDMEE 11.1.2.4.x
• Make sure you have installed ODI and SQL Mgmt Studio
• Import formats – everybody needs one!
• Update Cross-application parent locations
• Access to all of the sources and destinations
• Backup of the current FDM database
Pre-Work
10 9 8 7 6 5 4 …

• The conversion process only brings over locations that have a
defined import format. This is important to remember if you
have locations that are only used as parent locations for
maps. If you want those locations brought over, give them
some type of generic import format before migrating.
• Parent locations can no longer apply to locations across
multiple applications. If you’re sharing a parent location, you
will need to create new parent locations so one exists in each
application.
Import Formats & Cross-App Parents

• VB-based scripting is not supported in FDMEE. Prior to
migration, any import format or other custom scripts will
need to be converted to the Jython language (some may not
need to be converted because of multi-dimensional mapping…stay tuned).
• There are a multitude of Jython resources available:
• The Jython Project – www.jython.org
• Jython Developer’s Guide – www.jython.org/devguide
• Various printed resources
• Finit has some pretty great resources too…
Script Conversion
Slide 16

Pre-Migration – Access Requirements
Write access to the
new FDMEE database
Write Access to the
Classic FDM database
ODI SQL Mgmt Studio

Oracle Migration Process –
Get there in One Piece!

Oracle Migration Process - Overview
• What does it do?
• Gathers the metadata and data from your existing FDM application
• Converts it to a format that is compatible with FDMEE
• Loads the metadata and data to the new FDMEE application
• Oracle Database Integrator (ODI) and a SQL query tool are used to accomplish
these activities
• Only FDM releases 11.1.1.x and 11.1.2.x to 11.1.2.4.000+
• Where can you get it?
• ODI is installed with 11.1.2.4 FDMEE
• Link to migration document:
docs.oracle.com/cd/E57185_01/FDMMG/FDMMG.pdf

• Keep in mind there are really two parts to the migration
• Setup data process – locations, import formats, etc.
• Historical data process
• What comes over:
• Target Applications
• Global and Application Categories
• Global and Application Periods
• Logic, Check Entity, and Check Rule Groups
• Import Formats
• Locations
• Data Mappings
• Data, workflow status and it’s mappings
• What doesn’t:
• Custom Scripts
• Custom Reports
• Source adapter details
Migration Process – What Comes Over

• Activities the tool automatically performs:
• Moves all of your metadata type items, of course
• Member case in mappings and other maintenance items
• Automates the transfer of as much, or as little data as you desire
Migration Process – Make Your Life Easier

1. Download the patch from Oracle
2. Technical Prep
Update the FDM and FDMEE Schemas
Configure ODI
3. Migrate Artifacts
4. Migrate Data
5. Additional Tasks
Migration Process – High-Level Steps

• There is a patch that can be downloaded from Oracle’s site
that essentially contains the queries and tasks that will be
performed by ODI and the SQL tool of your choice during the
conversion.
• The link to the patch can be found in the migration guide.
After downloading, unzip the patch in a newly created
directory that will house FDMEE items and data.
Migration Process – Get the Patch

• Updating FDM and FDMEE Schemas: The schemas are
essentially the database objects. In this step, SQL commands
will be run through SQL Management Studio, SQL Developer,
or some other SQL tool of your choice to create some
temporary FDM and FDMEE SQL objects that will be used by
ODI during the migration.
• Configuring ODI involves configuring the Oracle Data
Integrator tool to actually perform the migration.
• There are many, many great screenshots of all of the detailed
steps above in the migration guide. That could be a webinar
on its own.
Migration Process – Technical Prep

• The first portion is the migration of the metadata type
artifacts. This step will bring over your locations, import
formats, check groups, etc.
• The second portion of the migration relates to the
movement of the data from the FDM Classic application to
the new FDMEE application. During this process, you can
choose a range of years/period for the migration utility to
bring over. It is beneficial to have discussions before the
migration of exactly how much data is required.
• Will your legacy FDM application be retained somewhere?
• Is the FDM application the source of record for any financial reporting?
• Does your audit process typically involve reviews of the data in FDMEE?
Migration Process – Migrate!

Now That You’re Up And
Running…

• Security – don’t underestimate this!
• Clean up field on the data load rule
• Journal template date format
• Import format delimiters
• Rebuilding custom reports
Now That You’re Up And Running…

• Security in FDMEE is handled through shared services
• This is nice to have all of your security now in one place, but
it also means you have to build this out from scratch
• Set up location groups
• Set up role groups
• Assign users accordingly
Security – Clean Sheet Design

• A good practice is to create location groups to then assign users to in
shared services. You can also group these into other groups as well.
• Creating this prefix and suffix will create a shared services group for
each location once you click on the “Maintain User Group” button
Security – Location Groups

• You will also need to set up roles. These are similar to the roles that
were used in FDM Classic, with some changes to the level of
granularity available, which we will discuss later
• Once you have defined your roles, create a group in shared services,
provision a role to the group, and assign users accordingly
Security – Role Groups

• As part of the migration, the utility populates a dummy file
name into the location data load rules. You will need to clear
this out for your locations after the migration completes.
Data Load Rule Field
Clear this out
v
v

• The FDMEE journal feature is somewhat more picky than
FDM Classic when it comes to date naming conventions.
• In FDM Classic, various formats for March of 2016 would
have been accepted, such as :
• Mar – 2016
• 03/31/2016
• In FDMEE, the first option is no longer valid, and the journal
template must contain the numeric date 03/31/2016.
• This is something helpful to communicate to users as they
can update their journal uploads in advance of the
conversion and avoid unnecessary kickouts.
Journal Template Date Format

• As opposed to the wider variety of delimiter options in FDM
Classic, FDMEE only supports the following six delimiters:
• Comma “,”
• Pipe “|”
• Exclamation “!”
• Colon “:”
• Semi-colon “;”
• Tab “ “
• During the migration, any other delimiters in your import
formats are changed to a comma as a default, so make sure
to update your files if necessary.
Import Format Delimiters

• Custom reports do not get brought over as part of the migration, so
they will need to be rebuilt for FDMEE.
• This is accomplished through a tool called Oracle BI Publisher, which
is an add-in to Microsoft word. The high level steps of this process
are:
1. Download and install the most recent version of Oracle BI Publisher from Oracle’s site
2. Write an SQL query in FDMEE in the Setup – Query Definition screen to retrieve the
data you wish to present in your report
3. Export an XML file of that query on the same screen
4. Open Word, enable the add-in, and import the XML. This is essentially the metadata
for creating your report.
5. In Word, you can define the layout and format of your report.
6. Load the updated Word report template file back on to the server to be used as a
template.
7. Define your report on the Setup - Report Definition screen, specifying the use of your
SQL query and report template that you’ve created.
Custom Reports – Use of Report Tool

• Scenario specific data load rules
• Multi-dimensional mapping
• Other new features
Some New Features

• FDMEE has the capability of using scenario specific data load
rules
• You can create multiple data load rules for the same location
• This can be beneficial if you want to use the same set of data
to load actual results at a detailed level, but then have a
separate set of maps that load forecast to more summarized
accounts.
Data Load Rules by Scenario

• Multi-dimensional mapping is a new feature for FDMEE that
allows you to create maps that are dependent on the
members in other dimensions
• In FDM Classic, this type of activity was a pretty common
reason to create import format scripts
Multi-Dimensional Mapping

Multi-Dimensional Mapping - Setup

• Some other cool new things…
• Data Sync – a new feature that allows you to move data between
different EPM applications without creating an intermediary file
• The ability to see mapping errors and fix directly from the data load
workbench
• The ability to use FDMEE to load application metadata
New Feature Supporting Cast

• Import File Formats
• Security…
• Check Images
Functionality Differences

• FDMEE does not support the same number of data
file encodings as FDM Classic
• Because of this, some files that had previously
imported into FDM without any issues may now
fail at the import step in FDMEE, with little
resolution guidance in the process detail log
• How to get around it, 3 different ways
1. Have the users change their source file encoding
2. Have the users change their default character set (works
if all files they load are the same encoding)
3. Script to work some black magic
Functionality Differences – File Formats

• This option works well, but is a little bit of a hassle
for users to open the file and mess with the
encoding every time they want to import.
File Format Option 1 – Text Editor

• This option also works well, but what about users
who load files to multiple locations, from different
source systems that have different encodings?
File Format Option 2 – User Settings

• Another option is to write a script that will
temporarily change the users default character set
• Before import, the script references the Integration
Option field 1 to determine if the location has been
identified as one needing a character set change
• If the field contains the flag, the users default
character set is changed to an option that will
allow non-Unicode encoded files to import
• After the import has finished, the users default
character set is updated back to it’s original setting
File Format Option 3 – Custom Script

• Along with the whole process of security now being
contained within Workspace and Shared Services, role
security works slightly different as well.
• In FDM Classic, there was a high level of granularity around
which functions and features users had access to on each of
the navigation screens. For example, users could be set up to
view maps, but not have access to change those maps.
• This is slightly different in FDMEE…
Functionality Differences – Security

• On the Role Security tab, an admin can assign security to a
specific role. Any user that has that role, can perform the
tasks associated with that role.

• Note that the choices in the role security
screen align with the options in the left
pane. If a role is assigned this security
setting, any user with that role will have
access to perform any of the activities on
that screen.
• This differs from FDM Classic in that there
were sub-options under many of the
choices, to limit what functionality the users
had access to on each of the screens.

• Users with access to mapping will have access to perform any of the
activities on this screen for the locations they have access to

• In FDM Classic, changing your process step icons between fish and a
notebooks with a checkmark was a built-in option
• In FDMEE, the functionality still exists, but you need some more
access, and a maybe a sense of humor
• The check images in FDMEE are stored in the following location:
• When a process passes or fails, FDMEE calls one of these images,
with either the ProcessSucceeded or ProcessFailed name
Functionality Differences – Check Images

• To change your images, simply drop in a pass and fail image of your
choice, and rename the pass image “ProcessSucceeded” and the fail
image “ProcessFailed”
• Now, during the import, validate, export and check steps, the icons
will display as what you’ve dropped in as “ProcessSucceeded”
Functionality Differences – Check Images

• Overview
• Reasons to upgrade
• Use the Oracle migration process!
• Prep items
• Immediate steps
• Plan for Security
• Differences and new features to keep in mind
• Resources
• Oracle Docs:
• FDMEE Admin Guide
• FDMEE Migration Guide
Summary

Thank You for Attending!
Page 58
Today’s Presenter:
Matt Spencer
mspencer@finit.com
General Questions:
Greg Barrett
gbarrett@finit.com
Joe Mizerk
jmizerk@finit.com
Copy of the slides or
Recording:
Email us for a copy of the slides or a
link to the recording
insights@finit.com
Past webinars:
www.finit.com/webinars
Follow us on Twitter for
updates:
@Finit_Solutions

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Finit one small step - tips and tricks for transitioning from fdm to fdmee

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