GRADE 9 MSEXCEL.ppt
- 2. • Spreadsheets and Their Uses • Examples of Charts • Spreadsheet Basics • Spreadsheet Map • Types of Spreadsheet Data • Navigating Around a Spreadsheet •Editing Cell Contents •Spreadsheet Security •Basic Formulas Lesson Overview
- 3. • Spreadsheets provide tools for working with numerical information. • You can use a spreadsheet program to create budgets, balance sheets, and other types of number-based documents. • You can display your information in a traditional row-and-column format, or in a chart. • The default filename for Excel files is “Book 1”. Excel files use the extension “.xls” Spreadsheet and Their Uses
- 4. Report using color and graphics Charts 0 500 1000 1500 2000 2500 3000 3500 4000 NUM BER OF AUT OM OBIL ES SOL D 2001 2002 2003 2004 2005 2006 YEAR BAR AUTOMOBILESALESPERMANUFACTURER(2001 - 2006) HONDA TOYOTA KIA VOLKSWAGEN FORD AUDI PIE 2001 AUTOMOBILE SALES PER MANUFACTURER HONDA - 19% TOYOTA - 19% KIA - 9% VOLKSWAGEN - 14% FORD - 20% AUDI - 19% LINE HONDA AUTOMOBILESALES(2001 - 2006) 0 500 1000 1500 2000 2500 3000 3500 4000 2001 2002 2003 2004 2005 2006 YEAR NUMBER OF AUTOMOBILES SOLD HONDA
- 5. • In a spreadsheet program, you work in a document called a Worksheet. You can collect multiple worksheets into a file called a Workbook. • In each worksheet Rows are identified by Numbers, and Columns are identified by Letters. • Data is displayed in Cells. A group of selected cells is called a Range. • Each cell has a Cell Address – the combination of the cell's column letter and row number. Spreadsheet Basics
- 6. Menu bar Tool bars Column Row Status bar Scroll boxes Cell Formula bar Filename Cell Indicator
- 7. • Labels--text or numbers not used in calculations. • Values--numbers that can be used in calculations. • Dates--a necessary part of most worksheets. • Formulas--commands to perform calculations. There are four types of data you may enter in a cell: Types of Spreadsheet Data Types of Spreadsheet Data
- 8. Navigating Around a Spreadsheet • Use your Mouse and click on selected cell. • The Arrow Keys will also move you around the spreadsheet. • The Enter key will move you down one cell. • The Tab key will move you one cell to the left. • Shift + Tab will move one cell to the right. • CTRL + HOME will go to cell A1. • Home will move to column A in current row. • CTRL + DOWN ARROW will move to last row. • CTRL + RIGHT ARROW will move to last column. • PGUP and PGDN will move up and down
- 9. Editing Cell Contents Delete/Insert: • Same process as in MS Word. • May also insert/delete whole columns/rows by using the right click button on mouse. Copy/Cut and Paste: • Same process as in MS Word. • “Paste Special” may be used to copy Formulas, Values and Formats (font type, size, bold, colours…). Fill Handle: • The Fill Handle can be used to copy quickly. • Can also be used to continue a series of Labels, Values, Dates, or Formulas Drag across or down to nearby cells
- 10. • Spreadsheet protection is important to ensure that data is not inappropriately changed. • Data can be password protected by selecting Protection from the Tools menu. • You can choose to protect either a single worksheet or the entire workbook. • It is import to remember your password and only share it with those you trust. Spreadsheet Security
- 11. • You may type a formula directly into a cell, or you may use the button. • All formulas begin with = • Formulas can refer to entire ranges (or blocks) of cells as well as individual cells. • Common formulas include: Sum/Subtract/Multiply/Divide – performs basic arithmetic functions. Average – Calculates average in specified range Min – indicates the lowest number in range Max – indicates the highest number in range Basic Spreadsheet Formulas