guide for windows 10 - basic for begginers

Microsoft IT Showcase
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Getting to know Windows 10

Microsoft IT Showcase microsoft.com/itshowcase
Familiar, and better than ever
Windows 10 is the best combination of
the Windows you already know, plus lots
of great improvements you’ll love
having. Technologies like InstantGo,
which lets you boot up and resume
quickly. Everything runs fast and
smooth. And Windows 10 devices now
have Battery Saver to automatically
conserve power—so you can work
longer and play harder. For total
confidence, Windows 10 helps you stay
up to date on the latest and greatest
features and has more built-in security
protections than ever to help keep your
system safe.

Guide contents
The purpose of this guide is to introduce you to the key features in Windows 10, and give you tips and tricks on how to
get started using those features. You’ll find information on the following topics:
A few feature highlights
• Start menu
• How to search
• Using tiles
• Task view
• Virtual desktops
• Windows behavior in
modern applications
• Charms functionality in
modern applications
• Snap enhancements
• Quick access tools
Cortana
• What can Cortana do?
• Cortana’s Notebook
Microsoft Edge
• Hub
• Web Notes
• Reading List
Setting things up
• Set up your email and
calendar
• Change your account
picture
• Protect your PC
Using Microsoft Office
365 with Windows 10
• Access your email
• Use Office 365 on
mobile devices
• Use Office 365 with
OneDrive for Business to
work with files anywhere
• Sign in to Office 365
• Create a file
• Share a file
• Synchronize a file
Personalization and
Settings
• A new look
• Personalize your lock
screen
• Get started with themes
• Change your desktop
background and color
Apps and the action
center

A few feature highlights in Windows 10
Windows 10 is designed to please both touch and mouse users. It’s also designed to be intuitive for users of both
Windows 7 and Windows 8.1, incorporating the “best of both worlds” to enhance your experience and help you be
more productive. Here is a glimpse of just a few of the feature highlights:
The Start menu is back,
putting all your apps,
settings, and files just a
few keystrokes, clicks, or
taps away.
Cortana, your personal
digital assistant, helps
make things easier for you
and keeps you up to date.
Microsoft Edge, the new
browser in Windows 10, is
designed to deliver a better
web experience
It’s also easier to find and
switch among open
apps keep them
organized, resize and
reposition them, keep track
of notifications, and access
frequently used system
settings.

The Start menu is back!
To display the Start menu:
Select the Start button on the far left of the taskbar.
—OR—
Press the Windows logo key on the keyboard.
To shut down, restart, or put your computer to sleep:
1. On the Start menu, select Power.
2. Select the option you want: Sleep, Shut down, or Restart
By popular demand, Windows 10 brings back the familiar Windows desktop
and Start menu from Windows 7. The Start menu is enhanced with resizable
tiles and new capabilities to help you be more productive. From the Start menu,
you can:
• Lock your computer, change your account settings, or
sign out.
• Quickly access your apps (both traditional Win32 and
modern), documents, pictures, and settings.
• Shut down your computer, restart it, or put it to sleep.
• Search for apps, settings, and files, and search
across the web.
• Immediately launch advanced system tools such as
Power Options and Disk Management.

The Start menu: More options added
To lock your computer, change your account
settings, sign out, or switch your account:
1. On the Start menu, select your user name.
2. Choose the option you want: Change account settings
Lock Sign out, or Switch account
• Links to your most-used and recently added apps.
• Links to File Explorer and Settings.
• The Power button.
• Select an app to launch it.
• Right-click the app to choose from a broader range of
options, such as:
• Pin to Start
• More
• Uninstall
In the left pane of the Start menu, you’ll find:

How to search
When initial search results are displayed, you can:
• Select Apps to find results for apps.
• Select documents, including your documents, pictures,
music, and videos.
• Select Web to be taken to a full list of Bing search results.
From the Start menu, you can search for apps, settings, and files, and you can search across the web.
Click the circle to the right of the Start button,
and start typing in Cortana to search across the
following locations:
• Apps on your PC—including both traditional Win32 and
modern apps.
• Documents—including your documents, pictures, music, and
videos.
• The Web.

Using tiles
In the right pane of the Start menu, you’ll find tiles for some common apps.
Right-click a tile to display a menu for performing
other actions with that tile, which may include:
• Unpin from Start
• Resize
• Uninstall
• More
• Open recent files with the app
To move a tile, just drag it to another position. You can
rearrange them within the pane. You can also drag apps
between the tile view and the app list view.

Task view
Many users know that you can press Alt +Tab to switch
among running apps. In Windows 10, we added a
Task View button to the taskbar to make this feature
more discoverable. Virtual desktops (a new feature
described on the next page) are also managed through
Task view.
To select an app:
1. Select Task View on the taskbar.
2. Select the app.

Virtual desktops
To create a new virtual desktop:
1. Select the Task View button on the taskbar.
2. Select New Desktop near the lower-right corner of the
screen.
Windows 10 adds support for virtual desktops, so you can keep your open apps better organized.
For example, if you need to research travel plans for an upcoming business trip while at work, you could create a
second virtual desktop that contains the apps you’re using to research and plan your trip.

To switch among virtual desktops:
2. Select the thumbnail for the virtual desktop you want.
To close a virtual desktop:
2. Click the Close button in the thumbnail for the virtual desktop
you want to close

To move an app from one virtual desktop to another:
2. Point to the virtual desktop thumbnail that contains the app
you want to move. This action displays thumbnails for all open
apps within that virtual desktop.
3. Right-click the thumbnail for the app you want to move.
4. Select Move to, and then select the virtual desktop where you
want to move the app.

Window behavior for
modern apps
In Windows 10, we improved how Windows works for
modern apps. You can now minimize, maximize, resize,
and position modern apps on your desktop, just as you
can with traditional Win32 apps.
To minimize, maximize, or close a modern app:
Select one of the dedicated window controls that appear on the
far right of the title bar—just like for Win32 apps.

Charms functionality in modern apps
With Windows 10, you no longer need to go all the way to the right side of your screen to access the charms for an
application. Now, you can just select the Menu button on the upper left to do things like search, print, or
change settings.
The options you see will vary by application.

Snap enhancements
To snap two windows side by side:
1. Drag the title bar of one window to one side of the screen,
until a half-screen outline of the window appears.
2. Release the mouse (or lift your finger) to snap the window into
position.
3. Repeat steps 1 and 2 for the other window, using the other
side of the screen.
Windows 10 includes several enhancements to Snap, making it easier to manipulate the layout of open windows on
your desktop. These enhancements include:
• Consistent Snap behavior across traditional Win32
and modern apps.
• Snap Assist, which makes it easy to snap additional
windows after the first one.
• Four-quadrant Snap, which enables you to fill your
screen with four apps in a two-by-two configuration.

When you snap an app to the left or right,
Snap Assist displays thumbnails of your other
open apps.
Select a thumbnail to snap that app to the other half of your
screen.

To arrange four windows in a two-by-two
configuration on your screen:
1. Drag the title bar of the first window to the left or right side of
the screen near a corner, until a quarter-screen outline of the
window appears.
2. Release the mouse (or lift your finger) to snap the window into
position.
3. Repeat steps 1 and 2 for the other three windows, using the
other corners of the screen.

Quick Access tools
The Quick Access menu provides access to advanced
system tools such as Power Options, Task Manager,
and Control Panel.
To display the Quick Access menu:
Right-click the Start button on the far left of the taskbar.
— OR —
Enter the Windows key +X on the keyboard.

Cortana
To ask Cortana a question:
Click the circle to the right of the Start button.
Note: To get the most out of Cortana, you must be signed in with
your Microsoft account (such as Hotmail, Outlook, or Windows
Live).
Cortana is your personal digital assistant in Windows 10. She’s always at the ready, bringing you exactly what you
need without disturbing the conversation.
Cortana gets to know you over time, using your search information to help you get things done and becoming more
useful every day.

What can Cortana do?
Some things you can say to Cortana include:
• When is the next Seahawks game?
• What is the weather forecast for Portland on Friday?
• What is the current Microsoft stock price?
• Remind me to go for a walk in 30 minutes.
• Tell me a joke.
• Sing me a song.
Cortana can search the web, find things on your PC, show you the local news
and weather, and provide reminders based on time or location.
Cortana even adapts her behavior to your device, using your Microsoft account
to help you out across all your Windows 10 devices. When you’re on your
phone, interaction will generally be brief. And when you’re on your PC, Cortana
can help deliver steady periods of productivity. Of course, you’re always in
control of what she knows and what she manages on your behalf.

Cortana’s Notebook
To display Cortana’s Notebook, do one of the
following:
From Cortana, select the Notebook button.
— OR —
Select the Menu button , and then select the
Notebook button.
Cortana keeps track of everything she knows about you
in Cortana’s Notebook, including what you like and what
you want her to do.

Places
Cortana can keep track of places that are important to you, such
as your home address, where you work, and the location of your
child’s daycare center. She can also use that information to help
you out, such as by showing you the traffic for your commute or
reminding you to water the plants when you get home.
You can use the Notebook to tell Cortana about your interests, favorite places, investments, the types of food you like,
and more.
Reminders
To help you out, Cortana can provide three types of reminders—
exactly when you need them:
• Time-based, such as a reminder to leave work at 4 P.M. on
Thursday because you have an appointment.
• Place-based, such as a reminder to get milk the next time you
go to the grocery store.
• Person-based, such as a reminder to let your spouse know
that you need to work late when he or she calls.

To customize or delete items:
1. Open the Notebook and select the item you want. Your
options will vary depending on the topic and type of
information.
2. Do one of the following:
Change your preferences for that item, and then select Save.
(For example, you can turn a topic off on Cortana Home and
still keep it in the Notebook).
— OR —
To delete the item, select Delete
You can make your own changes in Cortana’s Notebook. Cortana respects your privacy and preferences, so she never
adds anything to the Notebook without your explicit consent.
To add new items to Cortana’s Notebook:
1. When viewing the Notebook,
select the category you want.
Depending on the type of item
you’re trying to add, Cortana
may require additional information
—for example, the specific city for
which you’d like to see the weather.
Just enter enough to get Cortana
started, and then follow her lead.

Microsoft Edge uses a new rendering engine to help
you get the most out of modern webpages. If a page
doesn’t look quite right in Microsoft Edge, just open
it with Internet Explorer.
1. Select the More actions button.
2. Select Open with Internet Explorer.
Microsoft Edge, the new browser in Windows 10, is designed to deliver a better web experience. It’s fast, compatible,
and built for the modern web—designed to work the way you do and help you get things done through easy sharing,
reading, discovery, and more.
When you want to search for something, there’s no
need to go to a website.
Enter your search in the address bar, and you’ll get search
suggestions and results from the web, your browsing history, and
your favorites—right on the spot.
Introducing Microsoft Edge

To change views:
Select a button at the top of the Hub:
• Favorites
• Reading List
• History
• Downloads
The Hub is the place where Microsoft Edge keeps the things you collect on the web—including your favorites, reading
list, browsing history, and current downloads.
To open the Hub:
Select the Hub button.
Microsoft Edge and the Hub

When you finish creating a Web Note, you can:
• Save the Web Note to Favorites or Reading List.
• Share the Web Note via OneNote or to Reading List.
• Exit the Web Note toolbar to close it and return to the
normal view.
Microsoft Edge is the only browser that lets you take notes, write, doodle, and highlight directly on webpages—and
then save your “Web Notes” for later or share them with others. Web Notes are collected on the Hub and can be
shared to other programs, such as Microsoft OneNote.
Within Web Notes, you can:
Select Make a Web Note to display the Web Note toolbar ,
where you can:
• Draw on the page
• Highlight content
• Erase everything you’ve added to the page
• Comment on something
• Clip part of the page
Microsoft Edge and Web Notes

Microsoft Edge Reading List
Reading List gives you a place to save content you
want to read later.
To save content to Reading List:
• Select the Favorites button.
• Select the Reading List button , enter a name for the item,
and select Add
• When you’re ready to read what you’ve saved, go to the
Hub button , and then select the Reading List button.

Setting things up
To sign into a new Microsoft account:
1. Go to Start, and then select Settings > Accounts.
2. Select Sign in with a Microsoft account instead.
3. Enter the password for your local account, and then
select Next.
4. Choose how you want to receive your confirmation code, and
then select Next.
5. Retrieve your confirmation code.
6. Enter the code, and then select Next > Switch.
Have you ever used Outlook.com, Hotmail, Office 365, Skype, Xbox, or Windows? The email address and password
you use for any of these services is your Microsoft account. If you don’t have one, just follow the sign-in process to
create a free email account at Outlook.com—and that becomes your new Microsoft account.
Your Microsoft account gives you access to apps and games from the Windows Store, and lets you see your settings
and other stuff across multiple Windows 10 devices.
Your local account will switch you to your Microsoft account.
Don’t worry—all your files will remain on your PC. The next time
you sign in to Windows, use your Microsoft account name and
password.

To set up your account:
1. Select Get Started
2. Select Add account, choose your account type, and then
follow the on-screen instructions. Both your mail and your
calendar start syncing as soon as your account is set up.
Tip: Switch back and forth between the two apps by
selecting the Mail and Calendar icons at the lower-left
side of the window.
Windows 10 has Mail and Calendar apps already built in. Make them useful by adding your account.
To find the Mail or Calendar app:
Go to Start and point to the Mail or Calendar tile.
—OR—
Enter mail or calendar in the search box on the taskbar.
Tip: There’s no need to add the same account twice—when you
add it to one app, the other app automatically connects to the
same account.
Set up your email and calendar

Change your account picture
To change your account picture:
1. Go to Start, and then select Settings > Accounts
2. Under Create your picture, select Browse for one.
3. Find the picture you want to use, select it, and then select
Choose picture
Tip: Windows remembers the last three pictures you’ve used,
so you can easily switch back to a recent favorite.
If you prefer to take a new account picture, select the
Camera button and release your inner artist.

Protect your PC
To turn off Windows Defender temporarily:
1. Go to Start and then select Settings >
Update & security > Windows Defender
2. Turn off Real-time protection
To turn Windows Firewall on or off:
1. Enter firewall in the search box.
2. Select Windows Firewall > Turn Windows Firewall on or
off.
Note: If your PC is connected to a network, you might not be
able to change your Windows Firewall settings, because of
network policies. Contact your administrator for more information.
Windows 10 is safer and more secure, thanks to Windows Defender and Windows Firewall. When you start Windows
10 for the first time, they are both on and working to protect your PC by scanning for malicious software. There may be
situations in which you need to turn off Windows Defender or Windows Firewall temporarily, such as while installing
certain applications or software updates. However, be sure to check with your network administrator before doing so.
Windows Defender uses real-time protection to scan
everything you download or run on your PC. It turns
itself off if you install another antivirus app.
Windows Firewall filters information coming into your
PC from the Internet, blocking potentially harmful
programs such as worms.

Using Microsoft Office 365 with Windows 10
Microsoft Office 365 is the Microsoft suite of cloud-based services and productivity tools. They help you work and
collaborate wherever you are, online or offline.
Along with access to communication and
collaboration services like Skype for Business and
Microsoft SharePoint Online, Office 365 includes:
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft OneNote
You can use all of these programs on virtually
any device.

Office 365: Access your email
To sign in to Office 365 and read your email using a
web browser:
1. Go to login.microsoftonline.com and enter your user name
and password.
2. Select Sign in
After you’ve been authenticated, Office 365 opens your inbox in
Outlook Web App.
This web-based version of Outlook provides you with much of the same user experience as regular Outlook.

Office 365: On mobile devices
To set up your device:
1. Go to Settings > Office 365 Settings > Software >
Phone & tablet
2. Choose the appropriate supported device type listed under
Phone or Tablet
3. Follow the on-screen instructions to complete any required
installation and configuration.

Office 365 and OneDrive for Business:
Work with files anywhere
OneDrive for Business makes it easy to:
• Store and organize your work files in a secure location in
the cloud.
• Share files with your coworkers, so they can review or edit the
content much more efficiently than by attaching content to
email messages.
• Synchronize files stored in the cloud to your computer or
mobile device so that you can access your files offline.
Microsoft OneDrive for Business uses Microsoft Office 365 (SharePoint Online) to safely store your business files in
the cloud. You can work on files from virtually any location or computer, and share your work with team members.

Office 365 and OneDrive for Business:
Start by signing in to Office 365
To work with files on OneDrive for Business, you
first need to sign in to Office 365 and create or open
OneDrive:
1. On the Office 365 sign-in page, enter your user name and
password, and select Sign in

2. Select OneDrive on the global navigation bar.
3. The OneDrive for Business page opens.

Office 365 and OneDrive for Business: Create a file
To create a file in OneDrive for Business:
1. Select OneDrive on the global navigation bar.
2. Select New, and then select the file type that you would like
to create, or select Folder o create a new folder.
3. The web app opens for the type of file you selected, such as
Word Web App or Excel Web App.
4. As you enter data, the file is saved to your OneDrive for
Business folder.
5. To edit in the full Office application instead of the web app,
select Edit in <app name>.
Office 365 gives you two different ways to create and edit files that are on your OneDrive: using a web app, which is a
browser-based version of your familiar Office applications, or one of the traditional full Office applications.

Office 365 and OneDrive for Business: Share a file
To share a file:
1. On the OneDrive for Business – Files page, select the
More button next to the file that you want to share , and
then select Share Link
2. In the Share dialog box, enter the names or email addresses of
the people you want to share with, and then enter a personal
message (optional).
3. Select Share
After you create or upload a file, you may want to share it. By default, any file or folder you create in OneDrive for
Business is invisible to everyone unless you create it in the Shared with Everyone folder in OneDrive for Business.
When you share a file, you can optionally choose to start following the file. When you follow a file, you get updates in
your SharePoint Online newsfeed when other people edit the file. People with whom you’ve shared the file can also
choose to follow it.

Office 365 and OneDrive for Business: Synchronize a file
To synchronize a file in OneDrive for Business:
1. In OneDrive for Business, select the Sync button in the upper-
right corner of the global navigation bar.
2. Select Sync now, and then follow the on-screen instructions.
A OneDrive for Business folder (OneDrive @ Microsoft) is
created for you in File Explorer.
3. Save your file to the OneDrive @ Microsoft folder on your
computer.
If you’re offline, as soon as you connect to the Internet your file
will be synced to OneDrive for Business.
Using OneDrive for Business you can synchronize a file for offline use.

Personalization and settings—A new look
To learn about settings:
Go to Start > Settings.
Have fun browsing the categories. Try using search to find
something in one of your files or on the web, and check out the
advanced options in Control Panel.
Most apps have their own settings—look for the Settings icon
in the app.
Tip: You can change common settings (such as airplane mode
and Wi-Fi) on the fly from the Action Center on the taskbar.
Settings got a makeover—and dropped “PC” from its name.

Personalize your lock screen
To customize your lock screen:
1. Go to Start, and then select Settings >
Personalization > Lock screen
2. Change your device background and choose any combination
of detailed and quick status notifications.
Tweak your lock screen to your liking. Change the background to a favorite photo or slide show, or show upcoming
calendar events, social network updates, and other app and system notifications.

Get started with themes
Personalize your environment by choosing from among
themes featuring cute critters, holiday cheer, and other
smile-inducing options.
To get a theme:
Personalization > Themes
2. Select Theme settings
3. Choose from one of the default themes, or select Get more
themes online

Change desktop background and colors
Personalization
2. Select Background to select a picture or a solid color, or
create a slide show of pictures.
3. Select Colors to let Windows pull an accent color from your
background, or choose your own color adventure.
Choose a picture worthy of gracing your desktop background, and to change the accent color for Start, the taskbar,
and other items. The preview window gives you a sneak peek of your changes as you make them.

Apps and the action center
Within the action center, you’ll find:
• A persistent list of notifications, so that you can view and
address them at times of your choosing.
• Links for performing quick actions, such as turning Wi-Fi on
or off.
To open the action center, select the Action Center icon in the
notifications area at the far right of the taskbar.
Windows 8.1 enabled you to see notifications from apps, which appeared as “toasts” above the notification tray at the
lower right of the screen. However, after a notification timed out, it was lost forever. Windows 10 remedies this with its
new action center, which is similar to the notification center that was introduced in Windows Phone 8.1.

guide for windows 10 - basic for begginers

guide for windows 10 - basic for begginers

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