How To Execute Your Vision

Editor's Notes

• #4: (see page 7 of Ultimate Guide) Micro: identifying issues and solving right away—a hotel guest who had a bad meal in the hotel. Following up involves creating formal or informal processes and workflows to follow up. Call it closing the loop or case management, it can be as simple as a manager talking to the front line staff or an email generated to the sales rep or service manager. Macro: Something that re-occurs. Like long lines in a particular retail shop or bank branch Takes large scale change Best practices: give one person the responsibility and authority to make it better External: how do we learn what they think Customers do not always tell us about problems, they just leave (especially in the midwest and the south) Have seen as high as 30% problems, and 29% cross sell opptys No brainer ROI case Internal: criticism is a gift because we can react Worst case scenario is not reacting, or reacting poorly. How do you build an organization that is CAPABLE of serving customers? Not all companies are capable.
• #6: Before you begin mapping, you’ll need to decide which mapping approach you want to take. Many journey mappers start by producing a rough draft on their own or with the help of a small team and solicit feedback on that draft. Others aim to create a holistic journey mapping team from the beginning and aim to take one run through the exercise. Either method is fine as long as the end product has received input from the necessary parties. Ideally, you want a customer journey map that has been vetted by members from all applicable areas of a company and actual customers. Once you have solidified your strategy you can start the actual exercise by identifying your most common type of customer. Customer types are often referred to as personas and any organization could potentially have several personas. However, I suggest focusing on the most common customer persona. With your journey map complete, we now move to identifying what you need to know about each touch point.
• #7: Journey stage + event + priority + channel Prioritize the channels that will be most impactful for your company Determine when you will measure for each touchpoint You may need to measure more than once at each touchpoint Beware of burnout and over surveying
• #8: Talk track: Unfortunately, people often overlook this step in building a VoC program. The purpose of this step is to actually test the performance of the questions and channels you designated in the previous steps. When gauging the performance of your survey questions there are two key factors to check: reliability and validity. Reliability is important if you’re asking groups of questions relevant to a similar topic. For example, if you have a group of four survey items aimed at gauging website design you would want to test to see if those items are, in fact, reliably measuring the construct of website design satisfaction. Poor reliability signifies that the items may be poorly designed and you should either consider revising items or remove items that are the least reliable.
• #9: Focus on execution – nuts and bolts of the decisions you need to make We know the touchpoints, how do we choose an appropriate channel for each?
• #10: Talk track: Unfortunately, people often overlook this step in building a VoC program. The purpose of this step is to actually test the performance of the questions and channels you designated in the previous steps. When gauging the performance of your survey questions there are two key factors to check: reliability and validity. Reliability is important if you’re asking groups of questions relevant to a similar topic. For example, if you have a group of four survey items aimed at gauging website design you would want to test to see if those items are, in fact, reliably measuring the construct of website design satisfaction. Poor reliability signifies that the items may be poorly designed and you should either consider revising items or remove items that are the least reliable.
• #11: Survey creation, Distribution, Intercepts
• #12: Survey creation, Distribution, Intercepts
• #13: Part of your testing is asking only the most important questions – and part of testing is discovering the key impacts to customer experience... Talk track: Overt analysis is an explicit method for identifying the most influential pieces of the customer experience. Overt methods help you avoid complicated stats while you’re identifying key drivers. To construct a overt driver analysis survey, start by including some high-level outcome metric such as NPS. Follow this with a second question that contains high-level touchpoint choices for the customer to choose from. Finally, end with granular options for each of the high-level touchpoints. Feel free to be very granular in the final questions as branching logic will limit customer exposure to the deluge of options.
• #14: Talk Track: [Jamie explains how this would work] (could be a demo opp)
• #15: Find key drivers by asking... And by listening... (esp good to find blindspots) Talk Track: Using qualitative feedback in conjunction with quantitative feedback provides coverage of topics and issues that may otherwise go unmeasured or unnoticed. As discussed previously, there are limits on how much quantitative feedback can reasonably be collected at a single point of measurement. This results in compromises where topic coverage is concerned. Qualitative feedback is a great way to circumvent this shortcoming.
• #16: Text tools > key driver
• #17: Text tools > key driver
• #18: Call back to channel discussion – survey distribution needs its own channel decisions, and report distribution does, too! Push or pull (on demand) or both! Consider channel – presentation, memo that you walk around, online, scheduled email (store manager needs different channel to get and discuss with team than a call center supervisor behind a computer vs. On the go exec who wants to get info anywhere vs CEO who expects a monthly summary)
• #19: Call back to channel discussion – survey distribution needs its own channel decisions, and report distribution does, too! Push or pull (on demand) or both! Consider channel – presentation, memo that you walk around, online, scheduled email (store manager needs different channel to get and discuss with team than a call center supervisor behind a computer vs. On the go exec who wants to get info anywhere vs CEO who expects a monthly summary)
• #20: Call back to channel discussion – survey distribution needs its own channel decisions, and report distribution does, too! Push or pull (on demand) or both! Consider channel – presentation, memo that you walk around, online, scheduled email (store manager needs different channel to get and discuss with team than a call center supervisor behind a computer vs. On the go exec who wants to get info anywhere vs CEO who expects a monthly summary)
• #21: Vocalize flexibility, roles, export options, scheduled emails
• #22: Vocalize flexibility, roles, export options, scheduled emails
• #23: Every great program is around to change something – from an exercise program to a customer experience program, we engage in these activities because we want to see change. The final step in creating a voice of the customer program focuses on addressing opportunities. For companies that are quick to adopt customer-focused goals, having an action process on the back end is an important step to ensure you’re making progress towards those goals. When referring to an action process there are two primary categories: micro-level and macro-level opportunities.
• #24: Talk track: Addressing micro issues can be as simple as refunding a purchase or issuing an apology. The only prerequisites for closing the loop is a set process defining what customers will be engaged (e.g., detractors), a channel to flag customers that meet the engagement criteria (e.g., survey distribution platform) and a tool capable of tracking customers as they go through the closed loop process (e.g., ticketing system).
• #27: Focus on micro, tease to macro with root cause, slide for triggering
• #28: Focus on micro, tease to macro with root cause, slide for triggering
• #29: Talk track: The final step in creating a voice of the customer program focuses on addressing opportunities. For companies that are quick to adopt customer-focused goals, having an action process on the back end is an important step to ensure you’re making progress towards those goals. When referring to an action process there are two primary categories: micro-level and macro-level opportunities.
• #30: talk track: Measuring the right things in the right way and distributing customer data to the right people in a way that is meaningful to them are all necessary elements of creating buy-in. However, to take the next step towards company-wide buy-in you need some type of formalized goal setting focused on the customer experience. With a systematic and proven goal setting framework in place, you can eliminate the confusion that often surrounds goal setting processes. The most widely used framework is referred to as the SMART method.
• #33: (see page 7 of Ultimate Guide) Micro: identifying issues and solving right away—a hotel guest who had a bad meal in the hotel. Following up involves creating formal or informal processes and workflows to follow up. Call it closing the loop or case management, it can be as simple as a manager talking to the front line staff or an email generated to the sales rep or service manager. Macro: Something that re-occurs. Like long lines in a particular retail shop or bank branch Takes large scale change Best practices: give one person the responsibility and authority to make it better External: how do we learn what they think Customers do not always tell us about problems, they just leave (especially in the midwest and the south) Have seen as high as 30% problems, and 29% cross sell opptys No brainer ROI case Internal: criticism is a gift because we can react Worst case scenario is not reacting, or reacting poorly. How do you build an organization that is CAPABLE of serving customers? Not all companies are capable.