How to tactically avoid boring work with Power Automate
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The document discusses a personal productivity strategy using Power Automate to manage and organize emails more efficiently, addressing the limitations of Outlook's current rules. It outlines a step-by-step process for sorting emails into designated folders and highlights challenges in automation and system integration. It also provides links to additional resources and examples related to the email sorting system and integration testing.
How to tactically avoid boring work with Power Automate
- 1. How to tactically avoid boring work! Powered by Power Automate
- 2. About me • Microsoft MVP 12 years • Freelance Cloud Architect • Based in Newcastle, UK
- 3. New Year Clean Inbox
- 4. The Pain • Seem to spend forever “sorting” email on far too often a basis • Inbox quickly ends up so full its too depressing to look at
- 5. Limitations of Outlook • Rules • Rules don’t really work • Fire too quickly so I miss emails • Painful to maintain • Outlook Sweep • runs when it wants not when you want it to • Rules for future routing can move messages before you have read them
- 6. Ok ill do it myself! • Step 1 - Move Flagged Email to a folder so I know what I have got to do • Step 2 - End of Day Process • Leave unread email in my inbox • Get rid of noise! • Sort emails into folders where I want them kept • EG: Client folder
- 7. Outlook Folder Structure Folder Structure • Inbox • 00 – Flagged • 00 – Not Read • 00 – Needs Sorting • Read • Customer folders • Deleted Items Notes • Not read is a temp area while processing emails • Flagged is stuff I flagged • Needs sorting is stuff ive read that Power Automate doesn’t know what to do with it
- 8. Flow Button Power Automate Outlook Personal Productivity Team MS Lists Get Email Routing Rules & Record New Email Addresses Iterate emails and sort them Email Sorter Manage Routing Rules
- 9. Demo
- 10. Challenges • Power Automate • Process is a bit complex and breaking it down into multiple flows should be easier • Outlook • The folder path maps to an ID • Used a flow to look up the id from a path
- 11. Self Service Integration Testing
- 12. Building Interfaces for systems not built yet! Context • At work we have a big IT project • Building interfaces for lots of systems • Some systems aren’t complete yet and others are Example Interface Transport Solution Event Grid Logic Apps
- 13. Tester Self-Service via Teams & Power Automate Transport Solution Event Grid Logic Apps Power Automate Excel Microsoft Teams Test Data Trigger Test Doesn’t exist yet Actively being developed
- 14. Demo
- 15. More Info • Email Sorter: • https://www.mikestephenson.me/2021/01/01/2021-new-year-clean-inbox-with-power-automate-part-1/ • https://www.mikestephenson.me/2021/01/02/2021-new-year-clean-inbox-with-power-automate-part-2/ • https://www.mikestephenson.me/2021/01/02/get-outlook-folder-id-from-path-with-power-automate/ • Self Service Integration: • https://www.mikestephenson.me/2020/09/07/exploratory-testing-for-eai-projects-with-power-platform/ • https://www.mikestephenson.me/2020/09/15/using-power-platform-to-help-eai-testing-part-2/
- 16. Questions