Intro to zoom
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This document provides an introduction and overview of how to use the Zoom video conferencing service. It explains that Zoom allows users to easily schedule and join video meetings from computers or mobile devices. It provides step-by-step instructions for signing up for an account, scheduling meetings, joining meetings, sharing screens, chatting, and other common Zoom functions. Examples of how Zoom could be used for Extension staff meetings, trainings, and planning meetings are also presented.
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Intro to zoom
- 1. Introduction to Zoom DAVID YATES EXTENSION AREA SPECIALIST – INFORMATION TECHNOLOGY Slidedeck – http://www.slideshare.net/dayates
- 2. What is Zoom? Cloud –based video conferencing service Similar features to Blackboard Collaborate Easy to launch and log into Can join from mobile devices or call in via telephone
- 3. What is Zoom? Any user (UT, TSU, client or program partner) can join and participate in a session All staff members have a basic accounts ◦ Allow to schedule and facilitate meetings with up to 25 people ◦ Meetings can be schedules minutes before ◦ User just needs meeting information
- 4. Log into Zoom In web browser go to https://utia.zoom.us Link to Getting Started with Zoom Guide at bottom of Login page Select orange Login button in top right corner Sign on with your NetID and current NetID password
- 5. First Time – Set My Profile My Profile tab Upload a profile picture – will be used when your video is disabled
- 6. Download Zoom app Download and install Zoom app on your PC (and/or mobile device) Link located at bottom of Sign-on page Accept defaults to install This will speed up time it takes to join a meeting. Can use the web interface or Zoom program to schedule, join or start a conference.
- 7. Join a Zoom Meeting Will need meeting information ◦ Meeting ID number ◦ Meeting direct URL link Can connect with this information via computer, mobile device or telephone (Send generated text with each meeting scheduled)
- 8. Join a Zoom Meeting Enter URL of meeting Click Start a Meeting icon If Zoom is already installed, the session will quickly launch If not, follow prompts to install Zoom on the computer
- 9. Navigating in a Meeting Zoom Menu Bar Mute & unmute your audio Share screen Stop and start your video Manage participants (leader) Configure your settings Group or private chat Invite others Record the meeting Share screen Leave or end meeting
- 10. Audio & Video Mute your microphone – click microphone icon Test audio settings – click Audio icon ◦ Can also select video settings Toggle video camera on/off – click camera icon
- 11. Chat Options Click Chat icon Send private messages or to all
- 12. Leave or End Meeting As a participate, click Leave Meeting icon to end your session but allow others to remain in the session As the meeting leader, click the End Meeting icon to Leave the meeting but allow it to continue, or end the meeting for everyone
- 13. Facilitate a Meeting - Schedule Log into Zoom site via web https://utia.zoom.us or Zoom program (sign on with SSO) Zoom program ◦ Click Schedule icon ◦ Change topic title ◦ Change date, time and length ◦ Check box if you want others to join before host ◦ Choose to add to Outlook calendar ◦ Click blue Schedule icon
- 14. Facilitate a Meeting - Schedule Web interface ◦ Click My Meetings tab on left ◦ Click Schedule a Meeting link ◦ Change topic title ◦ Change date, time and length ◦ Check box if you want others to join before host ◦ Click blue Schedule icon to complete
- 15. Facilitate a Meeting - Starting Zoom program ◦ Click Meetings icon at bottom of screen ◦ Select scheduled meeting to start ◦ Click Start icon to launch meeting ◦ Can also delete/edit and copy meetings Web interface ◦ Click My Meetings and Upcoming Meetings tab ◦ Click Start icon to launch selected meeting
- 16. Host Options Manage Participants ◦ Click Manage Participants icon ◦ Mute individuals or all ◦ Lock Screen share (participants) ◦ Mute participants on entry ◦ Play enter/exit chime ◦ Lock meeting to prevent others from joining
- 17. Host Options Screen Sharing ◦ Can switch between video and screen share ◦ Click Screen Share icon ◦ Select screen or program to share
- 18. Host Options Green outline will show what you are presenting Hover mouse at top of screen for more controls ◦ Annotate and Stop Share used often ◦ Stopping returns to video ◦ Remote Control ◦ Give Mouse/keyboard Control to another user
- 19. Applications for Zoom Conduct meetings/trainings with Extension staff Conduct planning meetings (Extension & non-Extension) Bring in expert to address a group Other ideas?
- 20. What are your questions?
- 21. Thank You Please remember to self-register in SUPER for this session