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Lecture 4 introduction to computer
- 1. Lecture:Barkhad mohamed omar{suldaan} Book:-Introduction to Computer. Faculty: ________________________ Lecture hours:2hrs Before lecture quiz 10 minutes .
- 2. Chapter 4:-Ms-Word Introduction. Quite some time back, typewrites were very popular in offices, organizations and factories they were used for preparing documents like letters , reports, memos etc .but ever since computers became popular, they replaced typewriters . Today the situation is that majority of organizations are using computers for their typing work. Advantages of using computers are many, many typing related activities , which can be performed through computers can’t be performed through typewriter . For example including pictures with the text ,checking spelling mistakes, reformatting the document after typing it etc. are few activities that can’t be performed in typewriters but can be very easily performed in computers. Use of computers for typing related activities is explained in this chapter.
- 3. Introduction To word Processing. In computer terminology all typing related activities , such as setting the margins , typing the document, formatting , the text including different types of objects such as pictures , tables, charts etc . In the document, are called word processing , the software, using which such types of activities are performed on computer is called word processing , Introduction MS-Word. What is MS Word? Ms-word is word processing software. It is mainly used for entering text into computer and formatting it in the form of letters, notes, memos, or reports . Ms-word has been designed and developed by Microsoft corporation of USA . It is GUI based , easy to use interactive software . Which takes care of most of the typing related requirements .it provides numerous facilities to make the text entry easy and document attractive . Its operational details are described below.
- 4. Getting started With Ms-Word. For getting started with Ms-word , perform following steps after making sure that computer is booted with windows operating system. 1. Click the mouse on “start” button. When you do so start menu as shown in figure 4.1 (A) will appear on the screen. 2. Select “all program” option from this menu . When you do so , a submenu as shown in figure 4.1 (B)will appear on the screen . 3. Select “Microsoft word” option from this submenu.
- 7. Type Area, Insertion Pointer and Page Setup A) The blank white space, present in the word window is called type area . Whatever you type gets typed in this area . B) A small blinking vertical line initially appears at the beginning of the type area .it is called insertion pointer. It basically indicates current position in the document, whatever you type from the keyboard , gets entered at current insertion pointer position. C) Before typing the text , page specifications like, page size , width of the margins, header footer distance etc . Need to be decided, so that typed text gets accommodated accordingly perform following steps to decide the page specifications: 1. Select “file“ option from the bar menu . When you do so, file submenu, as shown in figure 4.5 will appear on the screen . 2. Select “page setup” option from file submenu . On selecting this option , a dialog box , as shown in figure 4.6 will appears on the screen.
- 8. 3. Using different objects like spinners , text boxes, radio buttons , tabs etc . Present in the dialog box, enter values for all required settings. 4. At last click the mouse on “OK” button. When you do so, page setup will change as per values entered above and whatever you type from the keyboard will get arranged on the page, accordingly. ENTERING THE TEXT. When you press any key of the keyboard character gets typed at current cursor position thus by pressing different keys of the keyboard , you can type the complete letter, document , or report. While entering the text, when insertion pointer reaches the right margin, it automatically gets placed in first column of the next line . When current VDU screen becomes full of text, document automatically shifts upwards (this process is called scrolling ) and blank line appears at the button of the screen , where you can further enter the text. When current page becomes full, insertion pointer gets automatically placed at the beginning of the next page .
- 9. Office 2003
- 10. Office 7
- 11. Saving The Text in A File . Perform following steps so save the text in a file. 1. Select “file” option from bar menu . When you do so, file submenu as shown figure 4.5 will appear on the screen . 2. Now select “save” option from file submenu. When you do so a dialog box , as shown in figure 4.7, will appear on the screen . 3. Select the drive and the folder in which the file is to be saved. 4. Enter the name of the file in “file name” text box. 5. Click the mouse on “save” button . When you do so, current text will get saved on the selected disk , in specified folder and file.
- 13. Closing The File. Perform following steps to close currently opened file: 1. Select “file” option from the bar menu. When you do so file submenu , as shown in figure 4.5 will appear on the screen. 2. Select “close” option from file submenu. If no additions or modifications have been made in the document, ever since it was last saved, file will get closed. On the other hand , if they were made , an alert box , as shown in figure 4.8 will appear on the screen. 3. Click the mouse on “YES” button if you wish to save additions and modification on the disk, select “NO” button for not saving them . If you wish to cancel the idea of closing the file, click the mouse on “CANCEL” button. You are now familiar with the method of defining the page layout entering the text and saving it in a file . Whatever text you save in the file , remains permanently available for use.
- 14. Opening An Existing Document Following are the steps for opening an existing file. 1. Select “file” option from the bar menu. When you do so, file submenu , as shown in figure 4.5 appears screen. 2. Select “open..” option from file submenu. On selecting this option , a dialog box, as shown in figure 4.9 will appear on the screen. 3. Make use of various GUI objects present in this dialog box, and select disk , folder and the file , in which the contents exist. 4. At lest , click the mouse on “option” button on doing so, contents of selected file will get displayed in word window.
- 16. Editing Operations After opening the file you may wish to make few modifications in it . For example , you may wish to delete few lines or you may wish to copy a part of the text from one place to another or you may wish to move few lines of paragraphs from here to there. For performing all such types of editing operations , you will have to first select the text on which you wish to perform the operation MS word provides different mechanisms for selecting different portions of the text , they are explained next lecture .