Lecture 6: introduction to computer

Lecture:Barkhad mohamed
omar{suldaan}
Book:-Introduction to Computer.
Faculty: ________________________
Lecture hours:2hrs
Before lecture quiz 10 minutes .

Case Conversion.
Perform following steps to make case related conversions
in the typed text.
1. Select the text, in which case conversion is to be done.
2. Now Select “format” option from the bar menu, when
you do , format submenu as shown in figure 4.21(a)
will appear on the screen.
3. Select “change case..” option from format submenu ,
when you do so, a dialog box , as shown in figure 4.28
4. Select the desired option from this dialog box and click
the mouse “OK” button.
When you do so, case of the selected text will change
accordingly the effect of each type of case conversion
is shown in figure 4.29.

Option Example Remark
Original text good morning
Sentence case Good Morning First character of sentence gets
converted into capital letter.
Lower case good morning All alphabets get converted to
lower case.
Upper case GOOD MORNING All alphabets get converted to
upper case.
Title Good Morning First alphabets of each word gets
converted to upper case.
Toggle case GOOD mORNING Lower case alphabets get
converted to upper case and
upper case alphabets get to
converted lower case

Changing Background
The text that you type is generally written on white
background , if you wish, you can change the white
background to colored background , by performing
following steps .
1. Select “format” option from the bar menu, when you
do so, “format” submenu as shown in figure 4.21(a)
2. Select “background” option from format submenu,
when you do so a color swatch , as shown in figure
4.30 will appear on the screen.
3. Select the color from this swatch by clicking the
mouse on desired color.
When you do so ,the background for the whole document
will change.#

Page Break.
When you enter the text in ms-word and the current
page becomes full , it automatically introduces a
page break, called soft page break , it takes the
mouse pointer to the beginning of the next page, so
that whatever you type now , gets type on the next
page . Apart from soft page breaks, you can also
introduce additional page breaks , at any desired
location of the document these page breaks are
called hard page breaks perform following steps to
introduce a hard page break at desired location.

1. Position the insertion pointer , at the place , where you wish
to introduce the page break.
2. Select “insert” option from the bar menu , when you do so
insert submenu , as illustrated in figure 4.31 will appear on
the screen.
3. Select “break” option from insert submenu . On selecting
this option , a dialog box , as shown in figure 4.32 will
appear on monitor screen.
4. Select “page break” option from this dialog box .
5. At last , click the mouse on “OK” button.
When you do so this page break will appear like dotted line, in
the normal view mode.
All types of page breaks appear as thick line in print layout view
mode.
To remove hard page break , select the page break in normal
view mode by clicking the mouse on it and then press
backspace or Del key.

Lecture 6: introduction to computer

Inserting Page Numbers.
Each page of the document can bear a unique number . Perform
following steps to introduce page numbers in the document:
1. Select “insert” option from the bar menu . When you do so,
insert submenu as shown in figure 4.31 will appear on the
screen.
2. Select “page number” option from this submenu . When you do
so a dialog box , as shown in figure 4.33 will appear on the
screen.
3. Using “position“ drop down list box, select the position of the
page number . Note that either it could be “top of page” or it
could be “bottom of page”.
4. Using “alignment” drop down list, select the alignment of the
page number . Note that page number could either appear at the
center of the page or on the left hand side of the page or on the
right hand side.
5. If you wish that page number should not appear on the first page
of the document uncheck “show number on first page” check box

6. At last , click the mouse on “OK” button.
When you do so , page numbers will appear accordingly , in the
document .
Inserting Date and Time.
Perform following steps to insert system date and time at some place
of the document.
1. Click the mouse at that place of the document , where current
system date and time is to be inserted.
2. Select “insert” option from the bar menu , when you do so ,
insert submenu , as shown in figure 4.31 will appear on the
screen.
3. Select “date and time” option from insert submenu , when you
do so , a dialog box as shown in figure 4.34 will appear on the
screen.
4. Select from this dialog box , the format , in which date and time
are to be inserted .
5. If you wish that current date and time should keep on changing
with time , check “update automatically” check box.
6. At last, click the mouse on “OK” button.

Inserting Symbols in The Text.
Ms-word provides the facility to introduce even those characters in
the document for which there is no corresponding key on the
keyboard , such characters are called symbols. for example Trade
mark(™) copyright (©) mark etc. are example of symbols . To
introduce a symbol in the document perform the following steps .
1. Place the insertion pointer at the place , where the symbol is to
be introduced.
2. Select “insert “ option from the bar menu when you do so , insert
submenu , as shown in figure 4.31 will appear on the screen.
3. Select “symbol… “ option from insert submenu , when you do so,
a dialog box , as shown in figure 4.35 will appear on the screen.
4. Select the symbol of your choice by clicking the mouse on the
symbol .
5. At last, click the mouse on “insert” button.
When you do so, symbol will get introduced at current insertion
pointer position.

Inserting Other Objects in the Document.
Objects like comments , footnotes, captions, pictures text boxes,
etc can be inserted at any desired place in the document
perform following steps to introduce them .
1. Click the mouse at that place of the document , where any
of the objects , mentioned above , is to be inserted,
2. Select “ insert” option from the bar menu , when you do so ,
insert submenu, as shown in figure 4.31 will appear on the
screen.
3. Select the name of the object from insert submenu . When
you do so, a dialog box for getting other details of the object
from you, will appear on the screen.
4. Provide those details .
5. At last, click the mouse on “OK” button.
When you do so , the object will get inserted at current cursor
position.

Spelling and Grammar Correction.
It is likely while typing the document , few spelling or grammar
mistakes any go unnoticed into the document , it is always
desirable to correct all the mistakes before the document is
finalized. One method of finding the spelling and grammar
mistakes is the manual method , in which the whole document
is read again , obviously this method doesn’t guarantee 100%
correctness . It is possible that the person reading the document
may overlook some of the mistakes or he himself many not
know the correct spelling . Thus mistakes may still persist in the
document . To overcome this problem and ensure 100%
correctness , MS-Word has automated the process of finding
spelling and grammar mistakes and correcting them , it is
implemented in two different forms:
Spell checker.
On-line spell checker.
Description of these facilities is given below.

Working With Spell Checker.
Perform following steps to check and correct the
spelling mistakes in the document.
1. Open the document, in which spelling mistakes
have to be found and corrected.
2. Select “tools” option from the bar menu . When
you do so, tools submenu, as illustrated in figure
4.36 will appear on the screen.
3. Select “spelling and grammar “option from tool
submenu. On selecting this option , a dialog box ,
as shown in figure 4.37, will appear on the screen.
Note that there are many buttons in this dialog box ,
explanation of these buttons is given below.

Activating On-line Spell Checker.
On-line spell checker is a facility , using which the spelling of a
word is checked as soon as it is typed , if the spelling is found
incorrect the word is underline with red zigzag line. If you wish ,
it could also suggest correct spellings for this word . Note that
on-line spell checker marks incorrect spellings , only when it is
made on . To switch it on, follow the following steps .
1. Select “tools” option from the bar menu , when you do so ,
tools submenu gets displayed on the screen,
2. Select “options“ option from this submenu , when you do so
, a dialog box , as illustrated in figure 4.38 will appear on the
screen.
3. Check “check spelling as you type” check box.
4. Now select “ok” button.
When you do so , on-line spell checker gets activated . Now
whenever you type a misspelled word , red colored zigzag
line automatically underline.

To correct the spelling , right click the mouse on wrong spelling ,
when you do so , a popup menu containing the list of
suggestions , appears on the screen .
Correct spelling can be chosen from this list by clicking the
mouse on appropriate suggestion.
Word Count.
Word count is a facility of Ms-word , which displays count
statistics of the document . perform following steps to know ,
how many pages , lines, paragraphs, characters etc are there in
the document:
1. Select “tools” option from the bar menu . When you do so ,
tools submenu as shown in figure 4.36 , will appear on the
screen.
2. Select “word count” option from tools submenu , when you
do so , a dialog box as shown in figure 4.39 will appear on
monitor screen , this dialog box will have all necessary count
statistics in it.
3. After viewing the statistics , click the mouse on “close”
button. when you do so , a dialog box will get closed.

Introduction to Table.
Tables are the best means for illustrating classified
data. They consist of rows and columns .
A blank table is shown in figure 4.40 the unit space
formed bye the intersection of rows and column is
called cell , thus a table consisting of 3 rows and 4
columns will have 12 cell in it. Ms-word provides
facility for creating tables and entering data in them,
the method of creating the table and entering data is
given below.
Columns
Rows Cell

Creating A Blank Table.
Perform following steps to create a blank table in the document.
1. Place the insertion pointer at the place , where the table is to be
created.
2. Select “table” option from the bar menu. When you do so ,
“table” submenu , as shown in figure 4.41(a) will appear on the
screen.
3. Select “insert” option from table submenu on selecting this
option, another submenu , as shown in figure 4.42(a) will appear
on the screen.
4. Now select “table” option from this submenu when you do so , a
dialog box , as shown in figure 4.42 will appear on the screen.
5. Make use of different spinners present in the dialog box and
specify the dimension of the table, say you specify 4 column and
3 rows .
6. At last , click the mouse on “OK”.
When you do so a blank table structure, as shown in figure 4.40.

Drawing The Table.
Instead of making a table by adopting the procedure
mentioned above, you can directly draw a table using
“draw table” option of table submenu. Perform
following steps to draw a table of your choice.
1. Select “table” option from the bar menu. When
you do so “table” submenu, as shown in figure
4.41(a) will appear on the screen.
2. Select “draw table” option from table submenu on
selecting this option, table and border toolbar . As
shown in figure 4.43 will appear on the screen.
3. Make use of different tools of this toolbar and
draw the table of your choice.

Entering Data in Table.
To type the data in the table , click the mouse in desired cell and start
typing the data from keyboard . Using arrow keys, you can move with
in the cell. Pressing tab key moves insertion pointer ahead by 1 cell,
while shift and tab keys pressed together take the insertion pointer
back by one cell.
Inserting A Row.
Perform following steps to insert a row in an already existing table.
1. Place the insertion pointer in the row , above which you wish to
insert a new row .
2. Select “table” option from the bar menu . When you do so , a
table submenu , as illustrated in figure 4.41(a) will appear on the
screen.
3. Select “insert” option from this submenu on selecting this option
another submenu as illustrated in figure 4.41(b) will appear on
the screen.
4. Now select “row above” option from this submenu.
When you do so , a blank row above the insertion pointer ,will get created in the table.

Inserting A Column.
To insert a column in an already existing table, place the insertion
pointer in the column, left to which, a new column is to be inserted.
After this perform all the steps mentioned in “inserting a row”
section but select “column to the left” option instead of “row above”
option in step 4.
Deleting Table or Row or Column.
Perform following steps to delete the table , row(s)/column(s):
1. Select the table or row or column that is to be deleted.
2. First select “table” option from the bar menu , when you do so ,
table submenu , as shown in figure 4.41(a) will appear on
monitor screen.
3. Select “delete” option from table submenu when you do so
another submenu as shown in figure 4.44 will appear on monitor
screen.
4. Select “table”,” Row” or “Columns” option from this submenu
When you do so the selected table , row or column will get deleted.

If you wish to delete the content of the table/rows/columns and not
the entire table/row/column, select the contents and press Del key.
Auto Format.
Auto format is a facility of Ms-word that provides many predefined
table formats. Each table format suggests a different style and color
scheme for the table . This style can be applied to any existing table.
Perform following steps to make use of this facility:
1. Create a table , using above mentioned procedure and select it.
2. Select “table” option from the bar menu . When you do so, table
submenu , as shown in figure 4.41(a) will appear on monitor
screen.
3. Select “table auto format” option from table submenu , when
you do so, a dialog box , as shown in figure 4.45 will appear on
the screen.
4. Select the desired style from “table style” list box. The style that
you select will get displayed in preview list box.
5. Select other desired option from list box.
6. At last click the mouse on “ok” button.
When you do so selected style will get applied to the table.

Sorting The Table.
Table can be sorted in ascending or descending order on first column
of the table . Perform following steps to sort the table.
1. Click the mouse within the table that is to be sorted.
2. Select “table” option from the bar menu . When you do so , table
submenu , as shown in figure 4.41(a) will appear on monitor
screen.
3. Select “sort” option from table submenu , when you do so , sort
dialog box , as shown in figure 4.47 will appear on the screen.
4. Using type drop drown list, specify data type for the contents of
the cell , on which the table is to be sorted , note that contents
can either be text , number or date,
5. Select “ascending “ or “descending” option from this dialog box.
6. At last, click the mouse “OK” button.
When you do so table rows will get rearranged and presented in
sorted order.

Converting Table into Simple Text.
Text that has been typed in the cells of the table can be
converted to simple text by performing following steps.
1. Click the mouse within the table.
2. Select “table” option from the bar menu , when you do so
table submenu , as shown in figure 4.41(a) will appear on
monitor screen.
3. Select “ convert” option from table submenu , when you do
so , a dialog box as shown in figure 4.49 will appear on the
screen.
4. Select “table to text” option from this submenu , when you
do so , a dialog box as shown in figure 5.50 will appear on
the screen.
5. Select desired options from this dialog box.
6. At last click the mouse “OK” button.
When you do so text, within the table cells will get converted to
simple text, as per choices made during conversion.

Printing The Document.
Perform following steps to print the document on printer.
1. Make sure that the document , which you wish to print is
open and present in current window.
2. Select “file” option from the bar menu , when you do so , as
shown in figure 4.5 will appear on the screen.
3. Select “print” option from file submenu, when you do so, a
dialog box , as shown in figure 4.52 will appear on the
screen.
4. Click the mouse on “name” drop down list and select the
name of the printer , on which the document is to be printer.
5. If all the pages of the document are to be printed , select
“all” option present in “page range” section of the dialog
box else specify the page range as s-e here s denoted the
starting page number ad e denote the last page number that
is to be printed.

6. Specify number of copies that need to be pointed
using “number of copies” spinner.
7. Advanced options like page size , orientation of the
paper etc, can be set by clicking the mouse on
“properties “ button.
8. After defining all the options as per requirement ,
click the mouse on “OK” button,
When you do so , printing will start as per the
parameters , set above.

Sending The Document to other
Destinations.
Current document can be sent to other destinations like e-mail,
fax machine, power point etc perform following steps to do this.
1. Make sure that the document , which you wish to send to
other destinations is open and present in current window.
2. Select “file” option from the bar menu, when you do so file
submenu as shown in figure 4.5 will appear on the screen.
3. Select “send to” option from file submenu . When you do so
another submenu, as shown in figure 4.53 will appear on the
screen.
4. Select the desired destination from this submenu.
When you do so, current document will be forwarded to the
selected destination.

Lecture 6: introduction to computer

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