Meeting etiquettes
4 likes•7,340 views
Meeting etiquette is important to respect others' time and project a professional image. Key rules include RSVPing to meetings, arriving on time and prepared, paying attention without distractions, asking questions appropriately, and following the agenda. Good meeting etiquette shows dependability and that the subject matter is valued by all attendees.
Meeting etiquettes
- 1. Meeting Etiquette: 13 Tips “Some people don’t think it is that big a deal. Well, that is because they don’t place a value on their time and, therefore in essence, that of others. The consequences can vary. Your dependability and accountability is decreased by others around you. You project an attitude that the subject is not important enough to be punctual. You reduce your image as a consummate professional. Finally, if you head the meeting, others will follow your lead.”
- 2. Rule 1: RSVP Confirm or acknowledge your participation to join when you have been sent an invitation to attend the meeting.
- 3. Rule 2: Be punctual • That’s right, show up on time. • Rather, show up early enough to get settled at the location. • If you are late, proceed quietly and with the least amount of interruption of taking your seat. • The objective is to NOT BE LATE! • Do not expect others to fill you in during or after the meeting.
- 4. Rule 3: Meeting Leader Keep your work status/presentation equipment ready to go by start of meeting.
- 5. Rule 4: Don’t interrupt • Don’t interrupt the presenter while he is speaking. Only speak once other has completed his part. • Don’t interrupt other attendees. Wait your turn for the full conclusion of that individual’s input and the response from the speaker.
- 6. Rule 4: No talking allowed Conversations with your neighbors, take your discussion outside if it cannot wait.
- 7. Rule 5: Mute electronics • Turn on vibrate or turn off completely. • If you forgot to turn off your phone, don’t answer your phone while in the meeting. • Do not text. • Do not check emails.
- 8. Rule 8: Remain composed Do not tap your pen, flip through material, tap your foot, fuss, fidget, or conduct yourself in a way that is distracting to others.
- 9. Rule 6: Questions • Do not blurt your question out in the middle of the presentation. • Keep your questions simple, direct, and brief. • Ask one question at a time and wait for the answer.
- 10. Rule 11: Conduct yourself professionally ➔ Do not use profanity or slang. ➔ Be polite.
- 11. Rule 7: Actively listen • Pay attention to the information the speaker is addressing, and • The questions of the other participants so that your question does not repeat what was already covered
- 12. Rule 12: Issue resolution If the meeting prompts discussion of problems, be prepared to contribute solution ideas.
- 13. Rule 9: Attend the entire meeting • If you must leave early, send notification prior to the meeting and receive confirmation. • Stick with meeting timeline. • Start on time! • If the meeting is scheduled for 30 minutes or an hour, stay true to your meeting timeline. • End on time
- 14. Rule 10: Create an agenda ➔ Distribute agenda to participants prior to the meeting. ➔ Stay on topic to the agenda.
- 15. Rule 13: Meeting conclusion • As a participant, thank the speaker, coordinator, meeting leader (this could be just one person). • As the meeting leader, follow-up with participants, circulate list of action items, resolutions, and issues that remain open. • As the participant, complete tasks assigned to you and without delay. • As the meeting leader, thank people for attending. • As the meeting leader, request feedback. • As the participant, provide your feedback.