Managing ESI to Control Costs in E-discovery
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The document discusses managing Electronically Stored Information (ESI) to control costs in e-discovery, highlighting the challenges of e-discovery, understanding costs, and establishing effective processes. It details the complexities of ESI management, including the breakdown of review costs and the importance of collaboration between legal and IT teams. Additionally, it offers final tips on preparing for e-discovery projects to optimize efficiency and minimize expenses.
Managing ESI to Control Costs in E-discovery
- 1. Managing ESI to Control Costs in E-‐discovery Kelly Twigger, Esq. ESI A=orneys LLC October 20, 2010
- 2. Kelly Twigger owner and founder ESI A=orneys Former partner Quarles & Brady LLP Guest lecturer, Marque=e University Law School Milwaukee Business Journal: Forty Under 40 Class of 2010 E-‐discovery expert Kentucky basketball fanaUc Official Host Kentucky Derby First Computer: IBM AS2 First Blog Post: December 2007 First Tweet: August 2009
- 3. DISCUSSION TOPICS | • The challenges of e-‐discovery • Understanding the costs of e-‐discovery • The big picture of informaUon management • Establishing a process for implemenUng legal holds • An overview of the cost breakdown to produce ESI
- 4. THE CHALLENGES OF E-‐DISCOVERY | • LocaUon, locaUon, locaUon • Lack of understanding of technology • Silo behavior of business funcUons within organizaUon • TradiUonal role of IT – building the bookshelves • CollaboraUon between legal, records, IT and business funcUons to establish goals for informaUon management to meet business and legal needs
- 5. THE CHALLENGES OF ESI | THE ROLE OF IT
- 6. THE CHALLENGES OF ESI | REDEFINING ROLES Let us know what you need, and we’ll find it or build it for you.
- 7. THE CHALLENGES OF ESI | REDEFINING ROLES Help us understand what you need to do to meet your legal needs and let’s discuss the impact on and collaboraUon with IT.
- 8. UNDERSTANDING THE COSTS| TRANSLATING GB TO $$ 65% of total costs
- 9. INFORMATION MANAGEMENT | THE BIG PICTURE Policies and Procedures Email Management RetenUon Schedule E-‐discovery Guide Data Map
- 11. BUILDING AN INVENTORY | IDENTIFYING SOURCES
- 12. COST BREAKDOWN| HOW MUCH INFO IS THERE? • ESI measured in quanUty of info, not pages 8 bits = 1 byte 1,024 bytes = 1 kilobyte (KB) 1,024 KB = 1 megabyte (MB) 1,024 MB = 1 gigabyte (GB) (75,000 pages) 1,024 GB = 1 terabyte (TB) (250 billion pages) 1,024 TB = 1 petabyte (PB)
- 13. COST BREAKDOWN| ESI REVIEW COSTS Cost of Review = Number of Review Hours X Hourly Rate Average Review Rates: Using Concordance/SummaUon – 40-‐60 docs/hour Using online review plaoorm with advanced features – 100-‐150 docs/hour Using concept clustering tools – 300 docs/hour 70% faster review rates with concept clustering, near de-‐duplicaUon and email thread grouping *Based on median value of 15,791 for files per GB provided by EDRM benchmark at h=p://www.edrm.net **Assumes review rate of 350 documents per hour
- 14. COST BREAKDOWN| ESI REVIEW COSTS *Based on median value of 15,791 for files per GB provided by EDRM benchmark at h=p://www.edrm.net **Assumes review rate of 350 documents per hour Examples: Cost for 2GB Review (31,562 documents*) Using SummaUon/Concordance 631 hours ** X $200 = $126,200 Using web-‐based review plaoorm 287 hours ^ X $200 = $57,400 105 hours” X $200 = $21,000 Using Concept AnalyUcs, near de-‐duplicaUon and email thread grouping
- 15. COST BREAKDOWN| ESI REVIEW COSTS Examples: Cost for 57.7GB Review (911,140 documents*) Using SummaUon/Concordance 22,778 hours ** X $200 = $4,555,703 Using web-‐based review plaoorm 8283 hours ^ X $200 = $1,656,618 Using concept analyUcs, near de-‐duplicaUon and email thread grouping 3037” X $200 = $607,426 *Based on median value of 15,791 for files per GB provided by EDRM benchmark at h=p://www.edrm.net **Assumes review rate of 50 documents per hour ^Assumes review rate of 110 documents per hour “Assumes review rate of 300 documents per hour
- 16. FINAL TIPS|MANAGING E-‐DISCOVERY COSTS • Get big picture for project established and team in place before you begin • Prepare, prepare, prepare for Rule 26 conference; get agreement on preservaUon obligaUon upfront; interview all key witnesses • Get expert advice at the outset on best way to proceed; constantly changing technology • Ask every quesUon – constant educaUon • Be prepared to adjust on the fly
- 17. QuesTons? Kelly Twigger ESI A=orneys LLC ktwigger@esia=orneys.com p: 414.375.2015 f: 414.375.2016 h=p://esia=orneys.com