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Not having a good backup
- 1. NOTHAVING A GOOD BACKUP FOR YOUR BUSINESS WILL LEAD TO LOST REVENUE WHEN DATA LOSE HAPPEN:A CASESTUDY CONTENTS NUMBER Abstract……………………………………………………………………………………………..1 Introductiontoback up…………………………………………………………………….. 1 Challenges facing business owner…………………………………………………….. 2 Solution…………………………………………………………………………………………….. 2 Types of data that shouldbe back-up………………………………………………….3 How oftenshoulddata be back-up………………………………………………………4 When shoulddata be back up……………………………………………………………..4 How to store back-updrive………………………………………………………………….5 Reasons for data back-up…………………………………………………………………….5 Conclusion……………………………………………………………………………………………6
- 2. Abstract: Data is the backboneof every business in this era of technological boom, yet many organizations fail to back up there or not doing it properly. Losing data can causehuge setback and great financial lose. This Case study looks at back up challenges and solutions. Introduction: A backup is duplication of files created as an alternate in casethe real data is lost or becomes unusable. For example, you may saveseveralcopies of a research paper on your hard drive as backup files in case you decide to usea previous revision. Better yet, you could save the backups to a USB flash disk, which would also protect the files if the hard drive failed. Hard drives are meant to run for many years without crashing. But justlike all electronic devices, they are not immune to problems. Becausethey are not solid state devices, hard drives rely on moving parts to access data, which can malfunction and causeyour data to become unrecoverable. If you need proof of how fragile hard drives really are, go to your local computer storeand have someone show you an open hard drive. When you realize all your data is stored in such a small, delicate device, you may have a new understanding of why you need to back up your data. But it's not justhardwaremalfunctions you haveto worry about. Software corruption can also damage your files. Directory structures can become damaged and causeentire folders to disappear. Files can be mistakenly deleted or corrupted by viruses or other softwareattacks. Program installation conflicts can make applications or files unusable. There are unfortunately many ways data becomes damaged or disappear.
- 3. Without an adequate backup and recovery plan, business is at risk. Because most business relies on its data and other business application that works with databasefiles, the costof downtime is exorbitant, potentially exceeding millions of dollars per hour for such expenses as recovering data and system files, replacing equipment, losing productivity, and losing customers. A recent study reveals the “precarious position” of small business backups: 30% lack formaldata backup and storage procedures, 39% review their storage procedures only after a problem occurs, 34% admitto only fair or poor performancein storing backup data offsite, 17% don’tconsistently perform incremental data backups, and 55% ratetheir disaster recovery plan as fair or poor. According to a disaster recovery study, nearly half of the companies that are unable to fully restoretheir data after a disaster will go out of business entirely. Developing a solid backup plan requires an investment of time and money, but the costis far less than the burdensometask of recreating data for which no backup exists. Challenges: A lot of business owners havea negative perception towards safeguarding data properly. There is a general thought that with strong financial strength and good numbers of capable strength, there are better things to do than worry about back-ups Given their smaller budgets and lack of in-houseITexpertise when compared to larger enterprises, small business requires solutions that are both cost- effective and easy to use.
- 4. The top challenges business facewith regard to back-up includes: Implementing comprehensive protectionwithminimal impact on business operations: Itis estimated that data volumes are increasing by as much as 50% per year. At the sametime, the demand for higher systemavailability is shrinking backup windows. Together, these trends are placing greater pressureon small to medium-sized business to improvebackup efficiencies and deliver prompt recovery. Goneare the days when critical systems could be shutdown to performbackup operations. Meeting increasingly stringent backupand recovery requirements: The requirements to recover lost or corruptdata to a specific point in time and reduce the overall time to restore data are becoming morestringent and are now often measured in hours instead of days. Increasingly,tape-based backup infrastructures areunable to meet these requirements. Dealing withlimitedbackupadministrationresources: This is a key issueparticularly with smaller companies that may not have dedicated ITstaff or backup administrator. The result is that a large percentage of critical data is generated by distributed clients; and an inability to protect this data can leave businesses open to data loss that can have a significant impact on the business. Deploying disaster recovery strategies cost-effectively: As the Rubicon Consulting survey madeclear, data protection practices aren’t wherethey should be for most ventures. Too often businesses lack the administrative expertise, and off-site storagerequired to providetrue disaster recovery capabilities. Solutions:
- 5. Businesses may not need the high financial investment if their finance is limited but they do need good and working back-up solution. That means policy-based backups, automated operations and centralized management should be key design tenets to help lightly staffed businesses effectively manage systemand data protection operations. Integrated disaster recovery capabilities, meanwhile, make it easier to rapidly restore complete systems. Newer technologies such as disk-based backup, snapshotbackups, data de- duplication, continuous data protection and cloud-based backup options can help businesses address shrinking backup windows, increasingly stringent RPOs/RTOs (recovery pointobjectives/recovery timeobjectives) and recovery reliability concerns. The technologies to implement these solutions do exist, but many business owner and ITstaff can feel overwhelmed by the technology and often, the cost of the solution, leaving their business vulnerableto an avoidable disastrous outcome. While there is no one answer that fits all needs all the time, business ventures would benefit froma backup solution that allows for automation and centralized management of their backup practices. What Types of Files ShouldBe BackedUp: The mostimportant files to back up are data files—the files that change on a frequent basis e.g. Database and accounting files, even contractagreement files can be scanned and backed up. The wholesystemshould also be back-up periodically in case of a catastrophic disaster. This periodic backup should include systemfiles that contain specific user information for customized settings and passwords. How Often Data Should Be BackedUp: Since data files change every time someone enters new information, many expert advises that files should back up every day (or only those files that have changed) and then perform a complete backup of the entire systemon a weekly, bi- weekly, or monthly basis. When ShouldBackups Take Place: There should be back up data after regular business hours when employee demands on the network areat a minimum. This off-hours timeframe is called
- 6. the “backup window.” Mostbusinesses havean adequate backup window to performbackup jobs at night and on weekends. How to store back-updrive: File level back up: File level backup consider individual document restores, which are valuable when you have only a couple of file to restore to a VM and don't haveto restoreall the data justto restorethe individual documents. File level procedures entails lower preparing power becauseof the littler file and the lower amount of comparison. Accordingly, theeffect on the system implementing the inspection won’t be much. The easiest type of document back-up is the essential duplicate of files from one systemto another. Lately, there is more to file backup than the usual duplicating files. Nowadays, fileback-ups areintended to robotize the procedureof copying records in various folders and on various sorts of socialmedia. Most can add records to compacted files called archives and at the same securethe folders. File level back-ups can be efficiently utilized using the customary back up methods by running a back-up agent inside the working arrangementof a VM. Likewise, numerous backups’ applications that havesupportfor virtualization can performrecord level reinforcements through non-traditionaltechniques, for example, utilizing VMware's Consolidated Backup application. file level backups areawesomefor restoring a little number of records, however restoring an entire VM can be additional lengthy on the grounds that you normally need to install a guestworking framework and backup agentbefore you can restorewhatever is left of the VM information. Common softwarethatutilize file level back-up are incorporateSymantec Backup Exec, NTBackup(fromWindows Server 2003 and beneath), and Bacula.
- 7. Cloud Backup: In cloud backup, your computer automatically sends your data to a remote data centre at specified intervals. To performa backup, you simply install backup software(Backup+) on every computer containing data you wantto back up, set up a backup schedule, and identify the files and folders to be copied. The softwarethen takes care of backing up the data for you. Reasonfor data back-up: Data backup is easy to do and can saveyou great amounts of time as well as ensurethat your data is securein the caseof disaster. Data recovery is a very difficult, time consuming and expensive process, and it is not even assured that you will be able to recover your data froma systemcrash. Conclusion: A lot of business owner engage in backup strategies that are risky by not prioritising back-ups and recovery solution. Many CEO belief data loss can’t disturb their business while others are not justsureof which back-solution suite their venture. By developing effective back-up solution, Firm owners can be at restthat their data won’t be lost and in event of massivedisk failure, they won’tgo out of business.