Pagemaker handout by Engr. Spark Ovadje

PageMaker was one of the first desktop publishing programs,
introduced in 1985 by Aldus Corporation, initially for the then-
new Apple Macintosh and in 1987 for PCs running Windows
1.0.
It can be defined as an application generally used to create
documents and prepare publications i.e. Resume’s, Letters,
Letter heads, Business Card etc.
INTRODUCTIONTOADOBEPAGEMAKER
...by Spark V. Ovadje LCS

Starting Adobe PageMaker
.
! From the File Menu choose New.
! The Document Setup dialogue box allows you to
specify publication page characteristics including:
paper size, orientation, margins and printing options.
! Click OK to use the default settings.
Start> All Programs> Adobe> PageMaker7.0> Adobe PageMaker 7.0

The Publication Window
! PageMaker opens a Publication Window which
contains an empty page centered on the pasteboard.
! The Pasteboard is workspace that stores items for
later use.
– Items on the pasteboard are visible from any
page, but do not print.
! At the center of the pasteboard is the Publication
Page.
! The Horizontal Ruler and Vertical Ruler aid you in
aligning text and graphics on the page.
! Page Icons (bottom left corner of the publication
window) indicate the master pages as well as the
number of pages in the publication.
! The icons in the Toolbox represent the tools that you
may use to create or edit objects and view a
publication.
! Margins appear as dotted or pink lines.
! The Colors and Styles Palettes are used to add,
delete, and edit colors and styles.
! The Control Palette lets you make precise changes to
text and graphics.

The Publication Window...
Toolbox
Page Icons
Vertical Ruler
Horizontal Ruler
Pasteboard
Publication Page
Control Palette Colors and Styles
Palette

The Toolbox Tools
! Pointer Tool is used to select, move and resize
text, objects and graphics.
! Rotating Tool is used to select and rotate text
blocks and graphics.
! Line Tool is used to draw straight lines in any
direction.
! Rectangle Tool is used to draw squares.
! Ellipse Tool is used to draw circles.
! Polygon Tool is used to draw basic polygons.
! Hand Tool is used to scroll the page.
! Text Tool is used to type, select and edit text.
! Cropping Tool is used to trim graphics.
! Constrained-Line Tool is used to draw lines at
multiples of 45 degrees.
! Zoom Tool is used to magnify or reduce a
specific area of the publication page.

Using Frames
! PageMaker 6.5 includes special objects called Frame
Tools.
– A frame can hold content - either text or graphics-
or serve as a placeholder for content.
– Frames are used as placeholders for content in
structured documents such as newspapers and
newsletters.
Frame Tools

Introducing Palettes
! PageMaker includes several palettes for the purpose
of helping you save time.
– Fromthe Window menu, choose the appropriate
Show or Hide command.
! You may show or hide all palettes by
pressing the Tab key. To hide all palettes
excluding the Tools palette, press Shift + Tab
keys.
! To move a palette, drag it’s title bar to a
convenient location on your desktop.
Colors and Styles Palette

Drawing Objects
! To Draw an Object:
– Select a Drawing Tool from the toolbox.
– On the publication page, Click, Hold and Drag
the Crossbar to draw the object.
– When finished, Release the mouse button.

Selecting an Object
! You must use the Pointer Tool to select objects. You
may select a single object, or multiple objects and
modify them all at once.
! Three Ways to Select Objects:
– To select a single object, choose the Pointer
Tool from the toolbox and Click on the object.
– To add objects to a selection, press the Shift key
as you Click other objects.
– To select several objects at once, Click, Hold
and Drag the Pointer Tool around multiple
objects.
– When an item is selected, a Bounding Box
(consisting of 8 Handles) surrounds the item.

Moving, Resizing and Deleting Objects
! Moving an Object:
– Select the Pointer Tool from the toolbox.
– Click on the object to select it.
– Click, Hold and Drag (inside the Bounding Box)
the object to a new location.
! Resizing an Object or Graphic:
– Click on one of the Bounding Box Handles
surrounding the object.
– Drag the Two Way Arrow in or out to resize the
object.
! Deleting an Object:
– Pressthe Backspace key or the Delete key.

Drawing Unique Objects
! Creating a Sunburst Using the Polygon Tool:
– Select the Polygon Tool from the toolbox.
– Draw a polygon.
– With the polygon selected, go to the Element
Menu and choose Polygon Settings.
– You may change the Number of Sides and Star
Inset options while viewing the Preview.
– When finished, Click OK.

Drawing Unique Objects...
! Rounded Corners with the Rectangle Tool:
– Select the Rectangle Tool from the toolbox.
– Draw a rectangle.
– With the rectangle selected, go to the Element
Menu and choose Rounded Corners.
– Make the appropriate selection.
– Click OK.

Editing Objects
! Changing an Objects Line Attribute:
– Select the object.
– Fromthe Element Menu choose Stroke.
– Select the appropriate option.

Editing Objects...
! Giving an Object a Fill:
– Fromthe Element Menu choose Fill.
! Changing the Color of Lines and Fill:
– Fromthe Element Menu choose Fill and Stroke.

Viewing Pages
! The Zoom Tool may be used to magnify or reduce a
specific area of the publication page.
– Select the Zoom Tool from the toolbox.
– Position the magnifying glass in the center of the
area to be magnified.
– Click to zoom.
! Press the Ctrl key and Click to decrease the
magnification of an area.
! Viewing the Pages with PageMaker’s Preset Views:
– Fromthe View Menu, select the appropriate
option.
! To change the part of the page or pasteboard that
displays at the current view or magnification level, you
may also scroll within the window using the Hand Tool
or scroll bars.

Typing Text
! Typing Text:
– Select the Zoom Tool from the toolbox.
– Zoom into an area of white space on the
Publication Page.
– Select the Text Tool from the toolbox.
– Click the I-beam where you would like to insert
text.
! This creates a text block the width of the
page.
– Type: You’ve probably heard the expression
“life’s not a dress rehearsal.” Unfortunately, many
of us unconsciously act as if it were. Like an
actor or actress just going through the motions in
order to conserve our creative energy and focus
for opening night, we hold back…None of us can
be expected to perform every minute of our lives.
But a lot of us might tap into the power,
excitement, and glory of Real Life more frequently
if we cast ourselves as the leading role in our own
lives. ~ Sarah Ban Breathnach
! You may view the boundaries of the text block by
choosing the Pointer Tool from the toolbox and
clicking anywhere on the text.
! Editing Text in Layout View:
– Click inside the text to edit.

Select Text with the Text Tool
! Selecting Text with the Text Tool:
– To select a word, double click on the word.
– To select an entire paragraph, triple click on the
paragraph.
– To select a range of text, click, hold and drag the
I-beam over the text that you would like to select.
– To select an entire text block, click in the text
block, from the Edit Menu choose Select All.
– To deselect text, click an insertion point anywhere
in the text or select any tool from the toolbox.

Creating a Story
! Creating a Story in Story Mode:
– Fromthe Edit Menu choose Edit Story.
– Once you are in story mode, from the Story
Menu choose New Story.
– Type: How happy are you right now? Do you
even know? Most people know what makes their
parents, partners, or children happy. But when it
comes to an awareness about the little, specific
things in life that bring a smile to our faces and
contentment to our own hearts, we often come up
short. ~ Sarah Ban Breathnach
– When finished typing, from the Story Menu
choose Close Story.
– Choose Place, to place the story onto the
publication page.

Editing a Story
! Editing a Story in Story Mode:
– Select the text by clicking on the text block.
– Fromthe Edit Menu choose Edit Story.
– Edit the text as you would using a word
processing program. Type: Let us each grasp a
new idea this year. Let us grasp the awareness
of what it is that makes us truly happy. Let us
consider our personal preferences and learn how
to recognize, then embrace, moments of
happiness that are uniquely our own.
! Check Spelling in Story Mode:
– Place the cursor at the top of the page.
– Fromthe Utilities Menu choose Spelling.
– Choose Start to start the spell check feature.
! If the spell check finds a misspelled word, it
will suggest the correct spelling or look for
alternate spellings.
– To exit the story mode, from the Story Menu
choose Close Story.

Placing Text and Graphics
! When you have text or graphics to place on a page,
PageMaker displays a loaded text/graphic icon. When
you click the icon, text and graphics are placed onto
the publication page.
– Text flows into a defined area that you create on
a page.
– Graphics may be resized, moved and cropped.
! Placing a Graphic:
– From the File Menu choose Place.
– Specify the graphic file, that you would like to
place onto the publication page, by double
clicking on it.
– After PageMaker imports the graphic file, the
mouse pointer becomes a loaded graphic icon.
– Position the cursor anywhere on the page and
Click to place the graphic.
– You may resize, move and crop the graphic
on the publication page.

Placing Text...
! You may Designate the Flow of Text in One of
Three Ways:
– Automatically - PageMaker adds pages until all
of the text is placed.
– By Column - One column at a time
– By Defined Space - You define the space on the
page by clicking, holding and dragging.
! Placing a Text File:
– Fromthe File Menu choose Place.
– Specify the text file, that you would like to place
onto the publication page, by double clicking on it.
– When the mouse pointer becomes a loaded text
icon, you may Click to place the text.

Understanding Text Blocks
! All text in PageMaker is contained in Text Blocks.
When you click text with the Pointer Tool, the text
block’s border is displayed.
– A text block can be moved and resized.
! A Corner Handle indicates the point at which you may
Click, Hold and Drag to resize the text block.
! An Empty Windowshade Handle at the top of the text
block indicates the beginning of a story.
! An Empty Windowshade Handle at the bottom of the
text block indicates the end of a story.
! A Red Down Arrow indicates that there is more text
to be placed on the publication page.
! A Plus (+) Sign indicates that text from the same story
is contained in another text block.

Drawn Objects, Frames and Text Blocks
! PageMaker’s drawn objects can have a fill and stroke,
have eight (8) selection handles, and cannot contain
content other than fill colors or patterns.
! Frames can be any shape, can have fill and stroke
attributes and have eight (8) selection handles.
– Frames can contain content - either text or
graphics.
– A story can flow to the previous or next frame.
– Frames act as placeholders for content and are
marked with a non-printing “X” if empty.
! Text Blocks do not have fill or stroke attributes, must
be rectangular, and have four (4) selection handles.
– A story can flow to the previous or next text block.
Drawn Object
Frame

Adding Pages to the Publication
! Adding Pages to the Publication:
– Go to the place where you would like to insert
pages.
– Fromthe Layout Menu choose Insert Pages.
– Type the number of pages that you would like to
add.
– Click Insert.
! Two Ways to Move from Page to Page:
– Click a Page Icon along the bottom left corner of
the Publication Window.
– Fromthe Layout Menu choose Go to Page and
select a page number.

Deleting Pages
! To Delete Pages from the Publication:
– Fromthe Layout Menu choose Remove Pages.
– Type the range of pages that you would like to
remove.
– Click OK.

Aligning and Grouping Objects
! You may align objects in relation to one another, and
then evenly distribute the spaces between the objects.
! To Align and Distribute Objects
– Select multiple objects that you would like to
align.
– Fromthe Element Menu choose Align Objects.
– Select the appropriate options and Click OK.
! You may combine several objects into a “group,” so
that objects can be treated as a single unit.
! Grouping Multiple Objects
– Select multiple objects that you would like to
group.
– Fromthe Element Menu choose Group.

Correcting Mistakes
! To Undo Your last Editing Action:
– Fromthe Edit Menu choose Undo.
– In this example we will Undo the deleted pages.
Save Your Work Often!

Using the Online “Help”
! To Use the Online Help Feature:
– Fromthe Help Menu choose Help Topics.
– Scroll down through the list and Click to select
the topic that you would like help with.

Adding Content To A Frame
! To import text or graphics into a frame
– Click on the frame to select it.
– Fromthe File Menu choose Place.
– Select the file that you want to place inside the
frame and Click OK.
! If you don’t want the frame border to appear,
select the frame with the Pointer Tool. From
the Element Menu choose Stroke and then
None.

Control Content Within A Frame
! Control How Content is Positioned Within a Frame
– Fromthe Element Menu choose Frame and then
Frame Options.

Pagemaker handout by Engr. Spark Ovadje

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