Presentations
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The document provides tips for creating effective presentations: 1. Use consistent formatting like fonts, font sizes, and color schemes to avoid distracting the audience. Sans serif fonts like Roman and Gothic that are easy to read are recommended. 2. Limit bullet points to one or two lines each and include no more than six bullets per slide to avoid overwhelming the audience. 3. Avoid all capital letters and use italics sparingly for emphasis or titles. High contrast color combinations like yellow on blue aid readability. 4. Illustrations should be used sparingly and relate directly to the message to help communicate rather than distract. Simple diagrams are effective.
Presentations
- 1. Making Presentations That Audiences Will Love
- 2. Use a Template Use a set font and color scheme. Different styles are disconcerting to the audience. You want the audience to focus on what you present, not the way you present.
- 3. Fonts Choose a clean font that is easy to read. Roman and Gothic typefaces are easier to read than Script or Old English . Stick with one or two types of fonts.
- 4. Font Size Bulleted items should be no smaller than 22 points. The title should be no smaller than 28 points.
- 5. Bullets Keep each bullet to one line, two at the most. Limit the number of bullets in a screen to six, four if there is a large title, logo, picture, etc. This is known as “cueing” You want to “cue” the audience in on what you are going to say. Cues can be thought of as a brief “preview.” This gives the audience a “framework” to build upon.
- 6. Bullets (con.) If you crowd too much text, the audience will not read it. Too much text makes it look busy and is hard to read. Why should they spend the energy reading it, when you are going to tell them what it says? Our reading speed does not match our listening speed; hence, they confuse instead of reinforcing each other.
- 7. Caps and Italics Do not use all capital letters Makes text hard to read Conceals acronyms Denies their use for EMPHASIS Italics Used for “ quotes ” Used to highlight thoughts or ideas Used for book, journal, or magazine titles
- 8. C o l o r s Reds and oranges are high-energy but can be difficult to stay focused on. Greens , blues , and browns are mellower, but not as attention grabbing. White on dark background should not be used if the audience is more than 20 feet away. This set of slides is a good example. You can easily read the slides up close. It is harder to read the further away you get.
- 9. Backgrounds A white on a dark background was used for this set of slides as: The author assumes most users will view the presentation on their own computer. Having a dark background on a computer screen reduces glare.
- 10. The Color Wheel Colors separated by another color are contrasting colors (also known as complementary) Adjacent colors (next to each other) harmonize with one another. e.g. Green and Yellow The color wheel below is simplified for easy use
- 11. Clashing Colors Colors that are directly opposite from one another are said to clash. These provide readability - e.g. yellow on blue.
- 12. To make a slide stand out, change the font or background Attention Grabber
- 13. Illustrations Use only when needed, otherwise they become distracters instead of communicators They should relate to the message and help make a point Ask yourself if it makes the message clearer Simple diagrams are great communicators
- 14. Flipcharts Make letters at least a 1/4 high Flipcharts with lines are much easier to write on
- 15. Aspect Ratios for Media Overhead Transparency 4:5 Video 3:4 35mm Transparency 2:3
- 16. Overhead & 35mm Screen Size for Readability Screen 6’ 8’ 10’ 12’ 15’ 1/4 inch 30’ 40’ 50’ 60’ 90’ 3/8 inch 45’ 60’ 75’ 90’ 135’ 1/2 inch 60’ 80’ 100’ 120’ 180’ Examples: 1/4” type shown on a screen size of 6’ can be seen 30’ away (20 point Times Roman equals 1/4” type) 1/2” type shown on a 10’ screen can be seen 75’ away (40 point Times Roman equals 1/4” type)
- 17. YOU Do not use the media to hide you The audience came to see you The media should enhance the presentation, not BE the presentation If all you are going to do is read from the slides or overheads, then just send them the slides Remember, only you can prevent “ Death by PowerPoint ”
- 18. Presentations by Donald R. Clark ([email protected]) FOR MORE INFORMATION http://www. nwlink .com/~ donclark /leader/ leadpres .html http://www. nwlink .com/~ donclark / hrd /templates/presentation.rtf