Project Management Office-Best Practices
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The document discusses the significance of a Project Management Office (PMO) for efficient project management in organizations facing multiple overlapping projects. It outlines best practices for establishing and running a PMO, including defining roles, regular communication with stakeholders, and continuous training for project managers. The ultimate goal of implementing these practices is to enhance project efficiency, minimize failures, and improve profitability.
Project Management Office-Best Practices
- 2. Project Management Office – Need in a Nut shell • Need for a centralized department to make sure all projects are managed efficiently and effectively from concept to completion. • Higher rate of project failures • Need of the organization to complete projects faster, cheaper and better PMOs are particularly important to businesses that have a continuous flow of multiple, overlapping projects sharing operations, technology and human resources. PMO should be looked as a unit that adds value to an enterprise instead of looking it as another department up the ladder. The number of various domains, possess a great challenge to a company that it is increasingly the need of the hour to have a Project Management Office.
- 3. Best Practices • Running a PMO like a project – Charter the need of a PMO, scope of the PMO, WBS, Metrics to measure its performance, communications and Risk Assessment Plans • Set aside time to meet with the management/stakeholders often to communicate progress to ensure the purpose and added value of the PMO • Define the roles of every team member in a PMO. Ensure every team member is listed on an organization chart and disseminated across the organization. • Implement PMO Services in line with business drivers and project issues. House the best practices, tools and techniques • Foster Project Management by conducting regular assessments, audits to help identify strengths, weaknesses and areas of improvement.
- 4. Best Practices • Find the right tool to manage PMO. Skillset, Staffing should support the tool and the tool should serve as a means to the end to successfully and efficiently manage Projects, Portfolios and PMO. • Continuously train the project managers(Formal Program) to a standard set of parameters(set company wide) to manage the projects. Ensure written procedures to ensure consistency. • Assign a budget to a project and make managers accountable for every component of the budget. • Root Cause Analysis, SOP’s form the back bone of the technical skill set. This helps the process, technology, delivery and the management. • Ensure Internal/Customer Oriented schedules are met, tracked and presented to the senior management.
- 5. • Audit your process with the best practices in addition to Metrics (continuously improved depending on the industry and market needs) – • Identify the need to always make significant changes to maximize process. • Fine tune even if you have a “Almost” perfect PM Process. • Periodically Update for Continuous Improvement. Motto – Increase client/customer profitability by focusing on continuous results Best Practices
- 6. Thank you