Project management through the use of oracle products
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ValleyCrest is a large national landscaping company that uses Oracle's Contract Management and EnterpriseOne software for project management and financials. They integrate the two systems nightly to share critical data between the applications like projects, costs, invoices and billings. The integration ensures accuracy and reduces duplication of work. ValleyCrest uses the integrated system across their operations in the US and Middle East to standardize processes and reporting. The system has provided stability over 10 years through many software upgrades.
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Project management through the use of oracle products
- 1. ProjectManagementthroughtheUseof OracleProducts Presented by Sandy Kayser and Daniel Williams April 2011
- 4. • Arizona • California • Colorado • Florida • Georgia • Illinois • Kentucky • Maryland • Nevada • NY/New Jersey • N. Carolina • Pennsylvania • S. Carolina • Tennessee • Texas • Virginia
- 5. Burt Sperber & Crew ~ Circa 1949 ValleyCrest Corp. Headquarters ~ 2004ValleyCrest Corp. Headquarters ~ 2008 Founded in 1949, ValleyCrest is the nation’s leading full-service landscape company, offering: • Pre-construction services • Development • Maintenance • Sales approaching $1 billion • Over 10,000 employees • 112 offices nationwide and in the Caribbean and the United Arab Emirates Key Statistics: Company Overview
- 6. • Pre-Construction • Site Development • Landscape Installation • Irrigation Installation • Water Features • Hardscape • Tree Relocation Country’s largest landscape construction firm backed by a national network of resources with proven technical superiority, set apart by human ingenuity. ValleyCrest Landscape Development
- 8. Products Managed Services Enterprise Applications Enterprise Solutions Technology Staffing Partners Consulting has over 500 consultants, with headquarters in Buena Park, CA, and operations in Atlanta, Chicago, Dallas, Denver, Detroit, Houston, Los Angeles, Orange County (CA), San Diego and San Francisco History
- 9. Oracle Certified Partner Microsoft Gold Certified Partner Sun Software Solution Award recipient Help Desk Institute Certified SAS 70 compliant Data Center SEI’s Capability Maturity Model Integration (CMMI) Level 5 IBM Business Partner Credentials
- 10. 1999 ValleyCrest hires AniWorld to write Estimation Software 2001 AniWorld creates integrations for ValleyCrest between Expedition 7.0 and JDE World 2003 ValleyCrest upgrades to JDE OneWorld 2003 AniWorld becomes Primavera Technical Partner 2005 ValleyCrest migrates JDE from AS400 to SQL Server 2005 AniWorld acquired by ITresources 2006 ValleyCrest migrates from OneWorld to EnterpriseOne 2008 ValleyCrest upgrades to Contract Manager 11 2008 Partners Consulting, CPSG, and ITresources merge 2010 ValleyCrest expands operations to Middle East History
- 12. • Master Planned Communities • Urban Infill Residential • Single Family Estates • Streetscapes • Assisted Living Facilities Project Types: Partial Client List: • Lennar • Biltmore Farms • Kennecott Land • Turnberry Associates • Hanover Companies • Trinity Developments Marquee Projects: • Baldwin Park • Independence • The Ramble • Daybreak The Ramble ~ Biltmore Forest, NC LaQuatra Bonci Associates/Cloos Landscape Architects
- 13. • Hotels & Resorts • Gaming • Timeshare • Theme Parks • Stadiums & Arenas • Parks Partial Client List: • The Walt Disney Company • Four Seasons Hotels & Resorts • Hyatt Hotels & Resorts • Gaylord Entertainment • The Kraft Group • McCourt Company Marquee Projects: • Patriots Place • LA Dodgers Stadium • Disney’s Animal Kingdom • Umstead Hotel & Spa • Gaylord Hotels • The Rose Kennedy Grnwy • Firefighter's Memorial • Frog Pond Park Project Types: Umstead Hotel & Spa ~ Cary, NC EDAW
- 14. • Lifestyle Centers • Urban Mixed-Use • Malls • Restaurants Project Types: Partial Client List: • Simon Property Group • The Mills Corporation • Steiner + Associates • The Kraft Group • General Growth Properties Marquee Projects: • Downtown Disney • Mall of Millennia • Natick Mall • Northpark Mall Expansion Natick Mall ~ Natick, MA Vanasse Hangen Brustlin, Inc
- 15. Project Types: • K-9 Schools • High Schools • Colleges & Universities • Museums • Cultural Institutions Marquee Projects: • Harvard University • Duke University • MIT • LACMA • Boston College 9/11 Mem. • Wellesley College • Olin College • Wheelock College Partial Client List: • LACMA • Harvard University • MIT • Boston College • Olin College LACMA ~ Los Angeles, CA
- 16. • Office Buildings • Corporate Campuses • Hospitals Partial Client List: • Howard Hughes Corporation • Turner Construction Company • Draper Labs • F.N. Thompson • Linbeck Construction • Walsh Construction Marquee Projects: • Blue Cross/ Blue Shield • Draper Lab • TIAA-CREF • Federal Express Tech Campus • Massachusetts General Hospital Project Types: TIAA – CREF ~ Raleigh, NCTIAA – CREF ~ Raleigh, NC HGORHGOR
- 17. The Technical Scoop Project Management package is Contract Management 11.1 Service Pack 1 (CM) Financial package is EnterpriseOne 8.12 ValleyCrest uses SQL 2005 The SQL servers are HP 460 Blade running Windows 2003 64 bit SQL cluster Three servers process integrations for over 1000 projects averaging 2000 integrations nightly The integration servers are HP 460 Blade running Windows 2003 with 8 GB of RAM and 4 processors Nightly integrations generally take two hours
- 19. Why use an Integrated System? Reduce duplication of effort Ensure change orders are properly tracked and billed Utilize information from both systems to produce an accurate projection of project Reduction in paper output Maintain integrity between the project management and financial systems Standardize the Project Management operations
- 20. Flow of Information Nightly Integrations From EnterpriseOne to Contract Management Projects Purchase Orders Accounts Payable (Invoices) Accounts Receivable (Billings) Actual Costs Payroll (1x a week – Wednesday night) Cost at Complete Margin Analysis Interactive Integrations (Immediate) From Contract Management to EnterpriseOne Budget Change Orders Extra Work Change Orders Internal Budget Revisions From EnterpriseOne to Contract Management Cost Codes Original Budgets Company Contacts
- 21. Typical Process Project is set up through Corporate in EnterpriseOne (information obtained through Sales Force) An integration brings project into CM The branch begins control procedures in CM including submittals and RFIs Budget is set up in EnterpriseOne and integrated into CM Estimates, change orders, subcontracts, requests for proposals are created in CM with the change order and subcontract information interactively integrated into EnterpriseOne Purchase orders, invoices, customer billings, subcontractor invoices, payroll are done in EnterpriseOne and brought over nightly through integration
- 22. It’s not the IRS but there are audits! To maintain accountability and integrity, two different types of audits are performed. Quarterly financial audit Semi-annual branch audit – overall procedures and policies
- 23. Reports Several types of reports are used to assist in the audits. The reports used for CM are created in InfoMaker. Cost at Complete – CM Branch Minutes – CM Job Status Listing Report – Enterprise One Accounts Receivable Aging – EnterpriseOne Margin Analysis – information derived from EnterpriseOne and CM exported into an Excel Spreadsheet
- 24. Cost at Completion Report
- 25. Cost at Completion 2
- 26. Branch Minutes
- 28. Job Status Listing 2
- 30. Margin Analysis •One Workbook per Branch •On-demand upload from data warehouse •Used in monthly and quarterly reporting
- 31. An integrated system allows ValleyCrest to run lean, with a set of uniform business processes that are supported and reinforced by the integrations. System has been stable over 10 years, over many upgrades of PCM and JDE System was easily adapted to Middle East operations Summary