Quick sap co configuration Internal Order

SAP – CO CUSTOMIZING GUIDE 4. INTERNAL ORDERS
SANDESH KAKDE
EMAIL:sandeshkakde@live.com
SAP CUSTOMIZING TABLE CONTENTS:
SR. SUB. OBJECTS TCODE EXAMPLE
1 INTRODUCTION & SCENARIO I (TEL. EXP)
2 CREATION OF ORDER TYPES KOT2_OPA SRKT
3 CHANGE FIELD STATUS VARIANT OBC4 CREATE G002 IN SRKF
4 CREATE GL ACCOUNT FS00 TELE. EXP. “400305”
5 CREATION OF INTERNAL ORDER KO01 “90021” (STATISTICAL)
6 CREATION OF INTERNAL ORDER KO01 “90022” (STATISTICAL)
7 CREATION OF ORDER GROUP KOH1 “SRKHYTEL”
8 TEST
1 POST FI DOCUMENT F-02 WITH INTERNAL ORDER
& COST CENTER
2 VIEW REPORT INTERNAL ORDERWISE KOB1 REPORT “90021”
3 PLANNING OREDERWISE KPF6 PLANNED VAL. “90021”
4 VIEW VARIANCE REPORT S_ALR_87012993 REPORT “90021”
9 SCENARIO II (PETROL EXP.)
10 CHANGE FIELD STATUS VARIANT OBC4 CREATE G0010 IN SRKF
11 CREATE GL ACCOUNT FS00 TELE. EXP. “400310”
12 CREATION OF SECONDARY COST ELEMENT KA06 1000001 WITH 21
13 MAINATIN ALLOCATION STRUCTURE OK06 B1
14 MAINATIN SETTLEMENT PROFILE OK07 SRK1 TO COST CENTER
15 MAINATIN NUMBER RANGE FOR
SETTLEMENT DOCUMENTS
CONTROLLING AREA
“SRK”
16 CREATION OF ORDER TYPE KOT2_OPA SRKV
17 MAINTAIN NUMBER RANGE FOR
CONTROLLING DOCUMENTS
KANK BT “ KOAO” TO SRK
18 TEST
1 CREATION OF INTERNAL ORDER KO01 “90023” WITH
SETTLEMENT RULE
2 POST FI DOCUMENT F-02 WITH INTERNAL ORDER
3 RUN ACTUAL SETTLEMENT KO88 “90023”
4 VIEW REPORT INTERNAL ORDERWISE KOB1 REPORT “90023”

Internal Order is used to view costs for a specific task.
Examples:
A) Vehicle wise running expenses - Management has a task decision whether to sell the (or)
keep the vehicle in company
A) petrol expenses for the vehicle
B) Repairs to the vehicle
It we take GL accounts in FI –we will not create each vehicle wise petrol expenses and
repairs account.
In cost centre accounting –vehicles will be under administration cost centre and the petrol
expenses repair and administration expenses will be posted to administration cost centre.
By creating vehicle as an internal order, we can get the costs.
B) Telephone expenses:
If we want to know telephone wise expenses in FI –we will have one account for all
telephones.
If we take cost centre –It will be entered in administration cost centre - We cannot get
telephone wise expenses directly.
By creating telephone as an order, we can get telephone wise expenses.
C) Production order costs
In a month no. of production orders will be executed. Some production orders
consume more raw material and same production orders consume less raw material.
If FI we have only GL account raw material consumption – We don’t know order
wise consumption.
By crating production order, we can get order wise costs.
D) Exhibition costs
Company is conducting an exhibition
Salesmen salaries One account
Conveyance Different account
Advertisement Different account
Discounts Different account
We don't know the exhibition costs by creating an order we can get exhibition costs
Orders will be of 2 types

1) Real orders - Settlement is possible & We can settle order
2) Statistical orders - Settlement not possible & statistical orders are used for decision making
To Cost Centre (Internal settlement) (From Co to Co)
&
GL Accounts Assets (External settlement) (From CO to FI)
When we transfer from cost centre –To cost centres allocation by assessment /
Distribution periodic reposting / Indirect activity allocation.
When we transfer from Internal order settlement.
E.g. Telephone expenses
Telephone Exp. 50000 Dr. Cost centre Dept. / Order Tel no.9820982101
To Bank 50000 The cost will be allocation to production orders from CO
In the production order valuation, we can’t take. (50000+50000)
We have to take only one time 50000
When we are posting to no. of cost objects are will be real and others will be statistical.
At the time of order creation there is a statistical order check box.
A) When we select statistical order is statistical order check box.
Order is statistical (Automatically cost center will be real)
B) If we don’t select statistical order check box
Order is real (Automatically cost center will be statistical)
Statistical order:
Telephone wise expenses order we create as statistical order.
Telephone expense Dr 50000 Cost center Dept A
Order Telephone no.9820982101 Statistical
To Bank 50000
Cost Center Dept A
Telephone expenses 50000 Allocation to paid order 50000
Cost center Dept A – Zero
In the month end we allocation costs from Dept A to production orders there by cost
center Dept A will be zero.
Order telephone no. 9820982101
Telephone expenses 50000
Management can see telephone wise expense at any point of time afterwards.

Suppose we create order as real order
Telephone expenses Dr 50000 Cost center Dept A
To Bank 50000 order telephone no.9820982101 Real
Cost center c data
Telephone Expenses 50000 Order Telephone no.9820982102
Telephone expenses 50000 Allocation to production 50000
Order will be zero
In the month end we allocate cost from order telephone no. 9820982101 to production order
there by order will be zero.
Afterwards management can’t see telephone wise expense.
Step 1: Creation of order types:
Define Order types:
KOT2_OPA
Maintain new order type “SRKT” with planning profile and mark Release immediately. Then click on
save. In the same screen maintain number range.

Select new order type “SRKT” and assigned number range “Motor pool A-ZZZZZZZ” External
Number range will appea in Order type.
Order type is created.

Step 2 : Change Field status Variant:
OBC4
Copy G004 and create G002
Create new field status group “G002” in field status variant “SRKF”
Make cost center and CO/PP order field as required field.

Step 3: Create GL “400305” - Telephone Exp. A/c with Cost element.
FS00
Create GL account same as rent account only change field status group as “G002”. Save.
Step 4: Creation of Internal Order (Statistical)
Tcode: KO01
Create new Internal order (Statistical) in order type “SRKT”

Maintain Description, Company code, Business Area & Object class. Then go to Control data tab.
Currency will be maintained automatically.
Step 5: Create another Internal order with the same properties as “90021”

Step 6: Creation of internal order group
KOH1
Create internal order group “SRKHYTEL” and assign internal orders to group.
As per the business requirement, we can create various internal orders and groups. This for
reporting purpose. Whenever documents is posted with internal order in FI area, co document will
be created automatically.
Test:
F-02
Post FI document with internal order “90021” & Cost center “Administ”

VIEW REPORT INTERNALORDER WISE:
KOB1:
We will run the report for order group “SRKHYTEL” & Cost element “400305”
Output:

PLANNING ORDERWISE:
KPF6
We can do planning as well in internal order. We can set planned values for order or cost element to
manage the expenses.
In current scenario, I have maintained planned values for period “8” – November 2018. Save.

VIEW Actual/plan/variance REPORT ORDER WISE:
S_ALR_87012993
Run report for internal order “90021”
We can see the values in report.

Second Scenario:
REAL ORDERS:
They are used for vehicle wise expenses
Petrol expenses Dr 50000 Order no. MH431111
To Bank 50000
In the month end:
Order no. MH431111 Settle to Cost centres
Settlement can be percentage basis / ratio basis /Amount basis
Order No. MH431123
Petrol expenses 50000 Allocation Dept A 25000
Dept B 15000
Dept C 10000
------- ------
50000 50000
Order will be zero
Petrol expense Dr 50000 Cost center: Common
Order No.MH43222 Statistical
To Bank 50000
In the month end from cost center common allocate to Dept A, Dept B and Dept C by
assessment / Distribution / Periodic posting /Direct activity allocation.
Cost center common
Petrol Expenses 50000 Allocation to Dept A 25000
Dept B 15000
Dept C 10000
--------- -------
50000 50000
Cost center will be zero
Order no. MH432222
Petrol expense 50000
=====
Management can see vehicle wise expenses at any point of item afterwards.

Step 1: Change field status group
Copy G002 to G010
Create new Field status group “G010” in field status variant “SRKF”
Make CO/PP order field as required.

STEP 2: Create GL account:
FS00:
Create GL “400310” – PETROL EXPENSES WITH COST ELEMENT
Maintain newly created field status group G010 in GL “400301”.
STEP3: CREATION OF SECONDARY COST ELEMENT I.E. STATEMENT COST ELEMENT
KA06:
For settlement purpose we require to create new cost element “1000001” with Cost element
category “21”

STEP4: MAINTAIN ALLOCATION STRUCTURE:
OK06
Create new allocation structure.
Select allocation structure “B1” and double click on assignments
Mainatin the cost elements in source folder.
In current scenario, we are going to run settlement for cost element “400310”- Petrol expenses.

Then Click on Settlement cost elements:
Mainatin Receivening category as Cost center and settlement cost element “1000001”.
STEP5: MAINATAIN SETTLEMENT PROFILES:
OK07
STEP6: MAINATIN NUMBER RANGE FOR SETTLEMENT DOCUMENTS:

STEP7: CREATION OF ORDER TYPE (KOT2_OPA)
We have created order type “SRKT” for Telephone expenses. Now we will create order type “SRKV”
for petrol expenses.
Properties of order type “SRKV” as shown above.

Just like order type “SRKT”, maintain number range for order type “SRKV”.
STEP 8: MAINATIN NUMBER RANGE FOR CONTROLLING DOCUMENTS:
KANK:
Maintain number range for business object “KOAO” – Actual Settlement.

TEST:
CREATION OF INTERNAL ORDER:
KO01
I have created one internal order of Vehicle-MH431111. I have assigned its settlement rule as per its
uses. 70% used for administration and 30% used for production.

F-02:
Post FI document with order no. “90023” – Vehicle.
RUN ACTUAL SETTLEMENT:
K088:
Run Actual settlement for order “90023”

Output:
Click on detail list:

VIEW REPORT INTERNAL ORDERWISE:
KOB1
END INTERNAL ORDERS

Quick sap co configuration Internal Order

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