Ad
More Related Content
What's hot (20)
Similar to R12 payables leverage desktop integrator (20)
Ad
Recently uploaded (20)
Ad
R12 payables leverage desktop integrator
- 1. SO-OAUG – June 2014 R12 Payables – Enhance User Productivity using Desktop Integrator Sajid Rahim, MSc, PMP Disclaimer: The views and opinions expressed in this document and presentation are solely those of the author and not associated with any organization.
- 2. Introduction • About myself – Worked on Financials for 18 years as Project Lead/Manager, Technical Lead and Solutions Engineer in Government and Beverage industry – Architect for R12 EBS Bolt-ons and extensions – Architect for Cash Application Solution bolt-on – EDI/E-Commerce • Audience – Poll Questions
- 3. Objectives • Introduction to Payables • Solutions Architecture • Integrator Examples: – Supplier Maintenance – Invoice Maintenance • Invoice Uploads • Invoice Cancellation – Others • Conclusion • Q&A
- 4. Introduction to Payables • Payables delivers five major business functions – Supplier/Employee Entry – Invoice Import/Entry – Invoice Validation – Invoice Payment/Voiding Payments – Invoice and Payment accounting
- 6. Introduction to Payables • R12 Payables users challenged with manual processes which cannot deal with volume. – Drive up costs – Head count • Some key areas of efficiency opportunities for business users: – Supplier Entry and Maintenance – Invoice Creation/Cancellation – Payment Process Requests – Void Process • Build user driven processes to cater for productivity and high volume using R12 tool sets.
- 7. Solution Architecture • User centric solution with R12 tools: – Desktop Integrator Framework • Create Custom Web ADIs – Custom Web ADI can be built for any functionality that which Oracle makes available via PL/SQL wrappers: • Using APIs (Public or Private) • Using Open Interface tables • Open Interface Concurrent Programs NOTE: R12.1.3 and R12.2.2 have most complete versions of Desktop Integrator Framework R12.2.2 has additional features such as switching responsibilities, compression, custom logos, commit and diagnostics.
- 8. Solution Architecture • Desktop Integrator Framework – Allows integration of MS Office Desktop application such Excel with Oracle E-Business Suite – Generates Excel spreadsheet on user’s desktop and allows data to be uploaded/modified in Oracle EBS – Validation logic based on business rules – Exception passed back in meaningful message – ADI Documents are complaint with EBS Security Model – Easy to develop and FREE!!
- 9. Solution Architecture • Approach to using an integrator based solution
- 10. Solution Architecture Desktop Framework Integrator • Steps to build an Integrator. – PL/SQL validation package – Create custom tables (optional) – Register custom staging table and columns (optional) – Create Integrator using Desktop Integration Manager • Configure Interface • Create Layout and Mapping • Generate Integrator/Document • Create Form function and associate it to user menu.
- 11. Solution Architecture Desktop Framework Integrator • Create custom staging table (optional) CREATE TABLE XXAP.XXAP_SUPPLIER_STG_TABLE ( RECORD_ID NUMBER, VENDOR_NAME VARCHAR2(400), ALT_VENDOR_NAME VARCHAR2(400) );
- 12. Solution Architecture Desktop Framework Integrator • Register Custom table and columns (optional) – Application Developer->Database->Tables
- 13. Solution Architecture Desktop Framework Integrator • Example of validation package which defines parameters for each column in spreadsheet e.g Vendor Name CREATE OR REPLACE PACKAGE XXAP_SUPPLIER_UPLOAD_PKG AS PROCEDURE main_proc ( p_record_id NUMBER, p_vendor_name VARCHAR2, p_alt_vendor_name VARCHAR2); END XXAP_SUPPLIER_UPLOAD_PKG; CREATE OR REPLACE PACKAGE BODY XXAP_SUPPLIER_UPLOAD_PKG AS PROCEDURE main_proc( p_record_id NUMBER, p_vendor_name VARCHAR2, p_alt_vendor_name VARCHAR2) AS BEGIN INSERT into apps.XXAP_SUPPLIER_STG_TABLE (vendor_name, alt_vendor_name) VALUES (p_vendor_name, p_alt_vendor_name); END main_proc; END XXAP_SUPPLIER_UPLOAD_PKG;
- 14. Solution Architecture Desktop Framework Integrator • Create Integrator via Desktop Integration Manager Resp.
- 15. Solution Architecture Desktop Framework Integrator • Configure Interface – Creates/validates interface attributes – Interface associates to database objects in the integrator
- 16. Solution Architecture Desktop Framework Integrator • Configure Interface
- 17. Solution Architecture Desktop Framework Integrator • Configure Interface (cont.)
- 18. Solution Architecture Desktop Framework Integrator • Create Layout specifying which columns to include.
- 19. Solution Architecture Desktop Framework Integrator • Create Layout (cont.)
- 20. Solution Architecture Desktop Framework Integrator • Generate Document via Desktop Integration Resp.
- 21. Solution Architecture Desktop Framework Integrator • Generate Document via Desktop Integration Resp.
- 22. Solution Architecture Desktop Framework Integrator • Generate Document via Desktop Integration Resp.
- 23. Solution Architecture Desktop Framework Integrator • Generate Document via Desktop Integration Resp.
- 24. Solution Architecture Desktop Framework Integrator • PL/SQL Wrappers – Programs which have business logic to handle user data. – Can be called directly by the integrator or by separately by a concurrent program. – Can perform several tasks • Parse staging table data • Load interface tables or call public/private apis. • Submit standard import concurrent programs using FND_REQUEST.SUBMIT_REQUEST • Produce reports
- 25. Solution Architecture Desktop Framework Integrator • Public vs Private apis – Public apis are published and users are allowed to use them. Open Interfaces allow only to add but apis are available with add/update/delete – Private apis are unpublished and can be changed by the vendor at any time. – Recommend using Public apis and only in extreme cases resort to private apis.
- 26. Examples…
- 27. Supplier Maintenance • Challenging due to manual nature. • Daily maintenance vs Conversions – Front End (OAF Supplier Page) or iSupplier – Using API – Using Standard Supplier Interface • Each approach has own challenges. – Interface allows only ‘Adds’. ‘Change’ is not possible. – APIs not well documented, trial/error required. • Choose Desktop Integrator with API based process – Allows Adds/Changes in a unified process. – Public APIs sample code given in paper and in metalink
- 29. Supplier Maintenance • Trading Community Architecture
- 30. Supplier Maintenance • TCA – Bank Model
- 31. Supplier Maintenance Integrator Solution • Integrator Model for Supplier Maintenance
- 32. Supplier Maintenance Integrator Solution • Create Integrator and staging table with required columns. Level Column Notes Supplier Supplier Name Validate for duplicate name; this value cannot be null Alternate Supplier Name (default to Supplier Name) Default to Supplier name unless otherwise Tax Reporting Name Default to Supplier Name unless otherwise 1099 Number Tax Payer Type Use List of Values Federal Reportable Use List of Values (Y/N) Organization Type Use List of Values Site Operating Unit Use List of Values Site Name Use List of Values for Standardized names Site Address Line 1 Free format Site Address Line 2 Free format Site Address Line 3 Free format Site City Free format Site State or Province List of Values Site Zip Site Country List of Values Site Currency Code List of Values Tax Reporting Site List of Values. This can be defaulted to Federal Reportable Flag. Contacts First Name Free format Last Name Free format Phone Number Format Phone Area Code Format Contact Email Format
- 33. Supplier Maintenance Integrator Solution • Use validation routine for default values and save data on custom staging table. • Use List of Values to enforce integrity. • Sample integrator:
- 34. Supplier Maintenance Integrator Solution • Create a PL/SQL Concurrent program to process Supplier data from staging table. • Adding a Supplier/Site/Contact make use of following apis. – AP_VENDOR_PUB_PKG.Create_Vendor; – AP_VENDOR_PUB_PKG.Create_Vendor_Site – AP_VENDOR_PUB_PKG.Create_Vendor_Contact
- 35. Supplier Maintenance Integrator Solution • Changing Supplier/Site/Contact make use of following apis. – AP_VENDOR_PUB_PKG.Update_Vendor; • Hz_party_v2pub.update_organization for name change – AP_VENDOR_PUB_PKG.Update_Vendor_Site • Hz_location_v2pub.update_location for address change – Update Contact • HZ_CONTACT_POINT_V2PUB.update_email_contact_point • HZ_CONTACT_POINT_V2PUB.update_phone_contact_point • HZ_PARTY_V2PUB.update_person • For new email and phone use HZ_CONTACT_POINT_V2PUB.create_contact_point
- 36. Supplier Maintenance Integrator Solution • Bank/Branch/Account maintenance (optional) – Not recommended for Integrator due to security concerns. – If you have a secure interface, following APIs can be used: • IBY_EXT_BANKACCT_PUB.create_ext_bank • IBY_EXT_BANKACCT_PUB.create_ext_bank_branch • IBY_EXT_BANKACCT_PUB.create_ext_bank_acct • IBY_EXT_BANKACCT_PUB..add_joint_account_owner • IBY_DISBURSEMENT_SETUP_PUB.Set_Payee_Instr_Assignment • IBY_DISBURSEMENT_SETUP_PUB.Update_External_Payee
- 37. Supplier Maintenance Integrator Solution • Reporting should always be considered for audit purposes
- 38. Invoice Maintenance • Need for manual invoices to be keyed. • Allows User productivity and focus on higher level tasks • Leverage Desktop Integrator for such a solution as alternative to buying a Excel package solution • Free of charge and custom to your environment
- 40. Invoice Maintenance Invoice Upload - Integrator solution • Invoice creation process
- 41. Invoice Maintenance Invoice Upload - Integrator solution • Create integrator with columns that support business needs Level Column Notes Group Group ID Unique number to this batch. Invoice Operating Unit List of Values. Must be valid Invoice Type List of Values Supplier Number Validation Invoice Currency List of Values Invoice Amount Description Due Date Payment Method List of Values Remit Message 1 Remit Message 2 Legal Entity Name/Id These can be resolved via GL Segments or List of Values Invoice Line Line Type List of Values Line Amount GL Segments List of Values or validation Line Pay Reason List of Values Line Description Project Number List of Values or validation Task Expenditure Item Date List of Values or validation Expenditure Type List of Values or validation Expenditure Organization List of Values or validation Pro-Rate Flag List of Values
- 42. Invoice Maintenance Invoice Upload - Integrator solution • Use validation routine for default values. • Use List of Values to enforce integrity. • Load data into Payables Open Interface • Sample integrator
- 43. Invoice Maintenance Invoice Upload - Integrator solution • Concurrent program which submit Payables Open Interface (APXIIMPT) followed by the Invoice validation (APPRVL) using FND_REQUEST.SUBMIT_REQUEST • Solution allows users to mass upload invoices on demand with great ease vs having to perform this task via Invoice WorkBench
- 44. Invoice Maintenance Invoice Cancellation • Invoice Cancellation process – Oracle does not provide a solution for mass cancellation of invoices. – A public API is available which can be used within a concurrent program • AP_CANCEL_PKG.ap_cancel_single_invoice
- 45. Invoice Maintenance Invoice Cancellation – Integrator Solution • Integrator model for Invoice Cancellation
- 46. Invoice Maintenance Invoice Cancellation – Integrator Solution • Create Integrator with mandatory columns Field name Comments Validation Supplier Number Mandatory Validate Supplier Invoice Number Mandatory Validate Invoice Number Invoice Date Mandatory
- 47. Invoice Maintenance Invoice Cancellation – Integrator Solution • Use validation routine to check invoice status • Sample integrator
- 48. Invoice Maintenance Invoice Cancellation – Integrator Solution • Concurrent program to process invoice cancellation – Process all uploaded rows Fetch records for invoices to be cancelled. LOOP IF Invoice is not cancelled or paid THEN Call standard API - AP_CANCEL_PKG.ap_cancel_single_invoice END; END LOOP
- 49. Other ADIs • Voiding Payments • Tax Alignments – 1099 • Fixed Assets - Mass transfers • Receivables – Customer & Hierarchy maintenance/Party merge
- 50. Q & A