SAP presentation for GLU_used in demos.ppt

Productivity Tools for your SAP System 1
Customer Name Here
Date Here
Presenter: Jim Halepaska

• Introduction and Z Option Company Background
• GLSU Product Overview
• Why you need a General Ledger Spreadsheet Uploader
• How GLSU works
• Functional Demo
• Hands-On/ Show and Tell
• Specific Examples
• Wrap-Up
Agenda

Z Option Company Background
• Located in Lewisville, Texas (Near Dallas)
• Formed in 1998
• Started by accountants and programmers
• SAP Software Partner
• World-class products and support
• Customers of all sizes in all industries

Z Option Customers

General Product Overview

Why you need
FI Document Uploader:
Functional:
• Use all the standard Excel functionality to
calculate values
• Never re-key your GL entries again
• Minimize the chance of errors
• Create more detailed data in less time with
less effort
• Improve variance analysis

Why you need a
General Ledger Spreadsheet Uploader:
New Implementation / Re-Implementation:
• avoid throw-away, custom legacy data interface
programs
• use for FI balances and have an everyday tool on
day one of go-live
• free up development resources to work on
enhancements you can't buy off-the-shelf

Why you need a
General Ledger Spreadsheet Uploader:
Technical:
• GLSU works now (Free Remote Installation
Assistance requires 1 – 2 hours)
• Reduce support and ongoing development
costs
• Simplify SAP upgrades
• Thousands of users to let us know of
problems

• Easy user interface
• Leverage existing Excel skills
• Directly posts from the spreadsheet
• Flexible layouts
• SAP Document Numbers returned to the
spreadsheet
• Attach source workbook to posted
document in SAP
How GLSU Works:

• Pre-validation of data before loading
• Master Data lookups
• Post more than 1,000 line items
• Post multiple documents from 1
worksheet
• Post / Park / Accrual / Foreign Curr Adj
• 双重字节字符 (Asian character support)
How GLSU Works (cont’d):

• Free Trial Period
• Premium and Standard Users
• SAP 4.6c and later
• Unicode Support
• ECC 6.0? / NewGL?
• SAP GUI
How GLSU Works (cont’d):

LSI Logic Efficiencies using GLSU
Total Hours Required Each Month Total Line Items Booked Each Month Efficiency - Line Items / Minute
Task
Before
GLSU
With
GLSU Diff %
Before
GLSU
With
GLSU Diff %
Before
GLSU
With
GLSU Diff %
Rent 8.00 3.00 5.00 63% 138 138 0 0% 0.3 0.8 0.5 167%
Calling Cards 6.00 1.00 5.00 83% 167 261 94 56% 0.5 4.4 3.9 838%
Teleconferencing 3.00 0.75 2.25 75% 100 100 0 0% 0.6 2.2 1.7 300%
Telecomm 8.00 0.75 7.25 91% 250 250 0 0% 0.5 5.6 5.0 967%
Temp Services 32.00 1.00 31.00 97% 252 502 250 99% 0.1 8.4 8.2 6275%
Pagers 12.00 2.00 10.00 83% 200 2,000 1,800 900% 0.3 16.7 16.4 5900%
AMEX airfare 18.00 2.00 16.00 89% 950 950 0 0% 0.9 7.9 7.0 800%
87.00 10.50 76.50 88% 2,057 4,201 2,144 104% 0.4 6.7 6.3 1592%
– Prepared by Laurie Keene at LSI Logic

User-Configuration

On-line Pre-Validation of Data

Off-Line Pre-Validation of Data

Pre-Validation of Data
• Material
• Posting Keys
• Profit Centers
• Tax Code
• Trading Partner
• Vendor
• WBS Element
• Business Area
• Business Area Fund
• Commitment Item
• Company Codes
• Cost Centers
• Cost Element
• Currency
• Customer
• Document Types
• Employee Number
• Field Status Group
• Fixed Asset
• Fund
• Fund Center
• GL Accounts
• Internal Order

Additional Validation Info
• Custom Pre-Validations
• Write your own GLSU pre-validations
• Written in ABAP using your own resources
• All errors are returned to Excel
• SAP validations
• All SAP occur at posting
• Displayed one at a time in Excel

Direct Posting Process

Hands-on Portion of Demo
– Spreadsheet Walkthrough
– Initialize a new GLSU page
– Key two-line JV with minimum
field status group requirements
– Show balancing feature
– Add/change/delete columns
with GLSU-> Choose Fields
– Validate Documents with GLSU-
>Validate
– Add Blank Columns
– =glsu_description functionality
– Add formulas to columns
– Add document number to
header and show auto-
population
– “Skip” feature in “A” column
– Spreadsheet Options
– Multiple Systems
– Post/Park/Accrual
– Formatting options
– Posting
– Save file
– GLSU->Post Document
– Show error handling
– Login is maintained between
postings
– Exporting
– Save file
– GLSU->Export Document

Hands-on Portion of Demo (cont’d)
– ZGLSU Walkthrough
– Post an Export file
– Maximum lines per document
– Balancing account
maintenance
– User History
– Show history for user
– Show reset functionality
– Configurable retention period
(new in version 2.1)
– Validation Options
– Turn on/off specific fields
– Turn on/off master data texts for
specific fields
– Premium user site-wide
configuration over
Suppressed/Required/Optional
– Company Code specifier
– Initial order of fields in picklist
– Administrative Functionality
– Upload/Download Templates
– Maintain License
– Maintain Premium Users
– Technical Settings

GLSU Example Templates
– Expense Report
– Journal entry form
– Multiple Misc. Vendor invoices
– Asian character support

Travel & Expense Form

Journal Entry Form

Multiple Misc. Vendor Invoices*
*Dropped Header feature may be used on most header fields on any transaction

Asian Character Support (unicode)

Z Option Future Focus
• Planned
Enhancements
• Development
Prioritization
• Annual Attendance at
SAPFI, ASUG, and
GFOA Events

Wrap-Up
• General Q & A
• Contact Information: www.zoption.com
Jim Halepaska
(972) 315-8800
ext. 205
Jim@zoption.com
Charles Cathcart
(972) 315-8800
ext. 202
charles@zoption.com
Shari Alexander
(512) 259-7277
shari@zoption.com

SAP presentation for GLU_used in demos.ppt

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