SharePoint Overview

Introducing Microsoft OfficeSharePoint ServerAmy Phillipshttp://amydphillips.com

ObjectivesWhat is Sharepoint?Key capabilitiesWhy use Sharepoint?Differences between Sharepoint and WSSSharepoint versions (WSS, Standard, Enterprise)AdministrationDeployment modelsHow to buy Sharepoint

Trivia # 1How much data does a typical worker produce in a year?100 megabytes500 megabytes1 gigabyte3 gigabytes

AnswerHow much data does a typical worker produce in a year?100 megabytes500 megabytes1 gigabyte3 gigabytesSource: “The Enterprise Workplace,” IDC, 2005

Trivia #2What percentage of a typical workers day is spent searching for information?1 percent10 percent 30 percent60 percent

AnswerWhat percentage of a typical workers day is spent searching for information?1 percent10 percent30 percent60 percentSource: IDC, 2003

Trivia # 3How much does lost productivity cost per year for 1,000 employees? $100,000$1 million$5 million$10 million

AnswerHow much does that lost productivity cost a 1,000 employee company in a year?$100,000$1 million$5 million$10 millionSource: “Hidden Costs of Information Work,” IDC, 2006

What is Sharepoint?Server side application structure that binds client side output into manageable, searchable, and accessible information.Microsoft branded software that enables a web site to provide document and information sharingProvides templates so that workgroups can share documents, calendars, announcements and postingsAllows the building of internet, intranet and extranet portal environmentsRuns on Windows server operating systems

What is Sharepoint?Microsoft’s definitionintegrated suite of server capabilities that can help improve organizational effectiveness by providing comprehensive content management and enterprise search, accelerating shared business processes, and facilitating information-sharing across boundaries for better business insightOffice SharePoint Server 2007 supports all intranet, extranet, and Web applications across an enterprise within one integrated platform, instead of relying on separate fragmented systems.Additionally, this collaboration and content management server provides IT professionals and developers with the platform and tools they need for server administration, application extensibility, and interoperability

EnterpriseOne platform for you, your team, and the companyInternetExtranetDivisionTeamIndividual

Collaboration &CommunicationsBusinessIntelligenceExtranetEnterpriseProject &PortfolioBusinessProcessIntegration PortalInternetDivisionEnterpriseContentManagementSearchTeamIndividual

People as MiddlewareCollaborationAd Hoc WorkflowsAnd TasksUnstructuredWorkDocument CreationCoordinate teams & share knowledgeUse data to drive business decisionsSearchSimplify access to business applicationsAutomate business processTraditional ITInvestmentsERPCRMRelationalDatabaseManage content with security & complianceSearchFind and use informationProcessesEnterpriseAppsHard Drivesand File SharesStructuredData

SharePoint Server 2007Publish documents, task lists, wikis, blogs

Gantt chartsSharePoint Server 2007Enterprise Portal

MySitesSharePoint Server 2007Search for content, people, expertiseSharePoint Server 2007Create and manage documents, records and Web content

Slide librariesSharePoint Server 2007Create workflows

InfoPath formsSharePoint Server 2007Excel services

Role-based MySitesHow it all works togetherEnterprise Content ManagementMake it simple to author and managecontent and documentsKnowledge Discovery and InsightMake the right informationavailable to more peopleCollaborationKeep co-workers, partnersand customers in syncPersonalProductivityIncrease employee self-sufficiency andeffectivenessInformationWorker SolutionsBuild client and web-basedapplications with workflow and line-of-business interoperability Fundamentals Make it more secure, manageable and reliable

How it helpsMake collaboration easy and intuitiveProvide in-context and role-based informationPortalSolutionsCollaborativeSolutionsMake informed decisions through better insights into business dataContent Management SolutionsBusiness Intelligence SolutionsManage the full content life cycleSearchForms SolutionsConnect people with the information and peopleCapture business dataand automate processesProvide an extensible foundation for customers and partnersProvide a single intranet, extranet and Internet architecture

Microsoft Office SharePoint Server 2007 Enterprise Features

Why Office SharePoint Server?Great web content managementComplete design controlAll of the ASP.NET functionalityRich stack of platform investmentsBuilt in Collaboration featuresInternet performance and scale

Key FeaturesCollaborationCommunity InteractivityEnterprise Content ManagementFormsBusiness IntelligenceSearch

CalendarDocumentsMembers…TeamDiscussionsSurveysTasksContactsCollaborationScenariosCollaborate on documents

Manage virtual teamsKey FeaturesPresence integration

Versioning, Check-in/Check Out

Shared calendars, discussions…

Office IntegrationWindows Sharepoint Services

CollaborationTeam CollaborationWorkspacesWorker toolsBlogsWikisKeeping track with notificationsSending email to sharepointWorking offline with Outlook

Community InteractivityClose the loop with your customersBuild a communitySupport for collaboration featuresRSS on everythingBlogsWikisDiscussion Boards

ECMInformation workers need tools to manage the entire lifecycle of content from the time it is created to when it is published and finally disposed or stored for long term archivalIntegrated solution to manage the complete content lifecycleReview/ ApproveDisposePublishManageArchiveAuthorEnable authoring /information capture with review/approval capabilitiesCentrally managed repositories with retention/auditing policies, metadata and security Integrated intranet, extranet and internet publishing capabilitiesContent Type = Metadata + Behavior

Scanner or Multi-function deviceOfficeTeam SitesFormsECM - Document ManagementStorage and retrieval of electronic data filesReuse and protect knowledge assetsFacilitate structured document authoring and collaborationIntegrated content and business processesDocumentRepositoryCheck in / Checkout

AuditingClaimsSalesEmploymentWorkflow /Business ProcessesAsia Pacific RegionContractsWeb

Scanner or Multi-function deviceOfficeTeam SitesFormsECM - Records ManagementInformation created, received, and maintained as evidence in pursuance of legal obligations or in the transaction of businessReduce risk of non-compliance and legal liabilityRetain vital records for business continuityReduce costs of retrieving information for legal discoveryConfigure repository as per file plan

Capture and categorize business records

Auditing, expiration and retention policies (defined by regulations or business policies)

Hold capabilities in case of litigationMortgage ContractsFinancialsRecords ManagerRecords RepositoryAsia Pacific RegionWeb

ECM - Web Content ManagementAuthoring and publishing system to empower non-technical content authors to manage a web siteGive business users the power to author and publish web content in a timely mannerUtilize brand assets more effectivelyLower the cost of managing multiple site and multilingual deliverySeparation of content and presentation

Authoring: (HTML Editor / Office)

Built in review/approval workflow

Deployment systemWeb Content RepositoryContentHTML Web PagesTemplatesSite DevelopersTemplate designersGraphics DesignersContentAuthors

Web Content Management FeaturesBrandingSeparating content from presentationPage AuthoringWeb basedClient: WordSite NavigationGovernancePublishing schedulesApproval workflowFormatting restrictionsSite management toolsPerformanceInternet scaleCachingContent DeploymentSecurityForms authenticationAnonymous accessMulti-lingual sitesSearch integration

Business Process IntegrationOrganizations need tools to define a collection of related structural activities that produce something of value and/or ensure complianceInformation workers need tools to enable them to easily undertake these activities providing appropriate inputs and handling the outputs.OrchestrationIntegrationForms

WorkflowWorkflow5 Out of the box workflowsReporting for Enterprise Content ManagementWindows Workflow FoundationCreate and maintain workflow withSharepoint designerVisual Studio

Workflow – approvals example

Official RecordsArchive/ReviewReady to publish,sign off & approvePublishCreateFull Document Process

Business IntelligenceInformation workers need tools to make well informed business decisions and enable competitive advantage.Business Insight Dashboards, KPI web partsBrowser based access to spreadsheet functionalityConnect to OLAP cubes / SQL 2005 Analysis ServicesDrive Business PerformancePerformance management process through personalized Web-based scorecardsAdvanced analytic and data visualization capabilitiesPlanning, budgeting and forecastingMicrosoftOffice PerformancePointServer 2007

FindUseShareSearchInformation workers need tools to quickly locate relevant information from diverse data sources. Organizations need to protect sensitive information.DesktopSearchWindowsDesktop SearchFree downloadBuilt-inEnterpriseSearchFind information across the desktop, intranet and InternetUse information via intuitive, familiar interfacesShare information among teams and connect people in real-timePeopleInternetSearch

Search SummarySearchBusiness DataExtensibleCustomizableSearch enterprise contentSearch people across enterpriseText search for team sitesBest bets, key words, etc

WSS vs MOSSWSS 3.0StandardEnterpriseInternetSearch

PlatformServicesWorkspaces, Mgmt,Security, Storage,Topology, Site ModelWindows SharePoint Services version 3Server-based Excel spreadsheets and data visualization, Report Center, BI Web Parts, KPIs/DashboardsDocs/tasks/calendars, blogs, wikis, e-mail integration, project management “lite”, Outlook integration, offline docs/listsBusinessIntelligenceCollaborationEnterprise Portal template, Site Directory, My Sites, social networking, privacy controlRich and Web forms based front-ends, LOB actions, enterprise SSOBusinessFormsPortalContentManagementSearchIntegrated document management, records management, and Web content management with policies and workflowEnterprise scalability,contextual relevance, rich people and business data search

PlatformServicesWorkspaces, Mgmt,Security, Storage,Topology, Site ModelSharepoint Server 2007 - StandardServer-based Excel spreadsheets and data visualization, Report Center, BI Web Parts, KPIs/DashboardsDocs/tasks/calendars, blogs, wikis, e-mail integration, project management “lite”, Outlook integration, offline docs/listsBusinessIntelligenceCollaborationEnterprise Portal template, Site Directory, My Sites, social networking, privacy controlRich and Web forms based front-ends, LOB actions, enterprise SSOBusinessFormsPortalContentManagementSearchIntegrated document management, records management, and Web content management with policies and workflowEnterprise scalability,contextual relevance, rich peopleand business data search

PlatformServicesWorkspaces, Mgmt,Security, Storage,Topology, Site ModelSharepoint Server 2007 – EnterpriseServer-based Excel spreadsheets and data visualization, Report Center, BI Web Parts, KPIs/DashboardsDocs/tasks/calendars, blogs, wikis, e-mail integration, project management “lite”, Outlook integration, offline docs/listsBusinessIntelligenceCollaborationEnterprise Portal template, Site Directory, My Sites, social networking, privacy controlRich and Web forms based front-ends, LOB actions, enterprise SSOBusinessFormsPortalContentManagementSearchIntegrated document management, records management, and Web content management with policies and workflowEnterprise scalability,contextual relevance, rich people and business data search

PlatformServicesWorkspaces, Mgmt,Security, Storage,Topology, Site ModelSharepoint Server 2007 – For Internet SitesServer-based Excel spreadsheets and data visualization, Report Center, BI Web Parts, KPIs/DashboardsDocs/tasks/calendars, blogs, wikis, e-mail integration, project management “lite”, Outlook integration, offline docs/listsBusinessIntelligenceCollaborationEnterprise Portal template, Site Directory, My Sites, social networking, privacy controlRich and Web forms based front-ends, LOB actions, enterprise SSOBusinessFormsPortalContentManagementSearchIntegrated document management, records management, and Web content management with policies and workflowEnterprise scalability,contextual relevance, rich people and business data search

Feature Areas by ProductSharepoint feature areasLibrariesListsPagesPortalsSitesWorkflow

Feature Areas by ProductLibrariesWSS vs. MOSSReport LibTranslation Management LibData Connection LibSlide LibDocument LibForm LibWiki Page LibPicture Lib

Feature Areas by ProductListsWSS vs. MOSSKPIAnnouncementsContactsDiscussionCalendarLinksProject TasksIssue TrackingSurveysCustomImport from Spreadsheet

Feature Areas by ProductPagesWSS vs. MOSSPublishing PageDashboard PageBasic PageWeb part page

Feature Areas by ProductPortalsWSS vs. MOSSCollaborationPublishingMy SitesInternet

Feature Areas by ProductSitesWSS vs. MOSSDocument CenterReport centerRecords centerSearch CenterPublishing SiteSite DirectoryPersonalization siteTeam SiteDocument workspaceMeeting workspaceWikiBlog

Feature Areas by ProductWorkflowsWSS vs. MOSSApprovalCollect feedbackCollect signatureDisposition Approval3 state3 state

Accessing SharepointClient IntegrationWord 2003/2007Excel 2003/2007Outlook 2003/2007Access 2003/3007PowerPoint 2007InfoPath 2007

Accessing SharepointURL access http://serverBrowsers (IE, Firefox, Safari)Office 2007 ClientsOffice 2003 ClientsOther windows applicationsMy Network Places

SharePoint 2010 is an evolution of SharePoint 2007Interface improvementsMore AJAX for quicker page renderingThe Ribbon from Office makes an appearanceOnline editing via Office Web AppsImproved search and integration with FAST64-bit only! But will run on Windows Server 2008 AND Windows 7 (maybe Vista)60

So what’s new in SharePoint 2010?61

Microsoft’s six major capabilities areas in SharePoint 201062SitesCommunitiesCompositesContentInsightsSearch

Microsoft's has bet big with Social ComputingMy Sites are greatly improved – much more like FacebookSocial SearchSearch suggestions (Google/Bing-like drop down)Social tagging and the Managed Metadata Service (taxonomy vs. folksonomy)63

My Sites contain a lot more content64

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