Student database management system

Student Database Management System
T.B.G.Polytechnic, Ambajogai Information Technology 1
Abstract
An organized and systematic once solution is essential for all universities and
organizations. There are many departments of administration for the maintenance of
college information and student databases in any institution. All these departments
provide various records regarding students. Most of these track records need to
maintain information about the students. This information could be the general details
like student name, address, performance etc or specific information related to
departments like collection of data. All the modules in college administration are
interdependent. They are maintained manually. So they need to be automated and
centralized as, Information from one module will be needed by other modules. For
example, when a student needs his course completion certificate it needs to check
many details about the student like his name, reg. number, year of study, exams he
attended and many other details. So it needs to contact all the modules that are once,
department and examination and result of students.
With that in mind, we overhauled the existing Student Database Management
System and made necessary improvement to streamline the processes. Our work is
useful for easy user interface. We are planning to utilize the powerful database
management, data retrieval and data manipulation. We will provide more ease for
managing the data than manually maintaining in the documents. Our work is useful
for saving valuable time and reduces the huge paper work.

ACKNOWLEDGEMENT
Success is never achieved single handed so, it is our duty to acknowledge all those
who have provided a helping hands in making this project success.
Firstly, I would like to express my deep sense of gratitude towards my project
guide Mr. Chidanand Bhattacharya for their valuable guidance, co-operation and
approval given by them in successful completion of project work.
I am grateful to H.O.D. Prof. Abdul Halim of T.B.Girwalkar Polytechnic,
Ambajogai who always solved our problems.
I am also very much thankful to our Prof. M.B.Shetti principle of T.B.Girwalkar
Polytechnic, Ambajogai for providing facilities time to time about this project work.
Last but not least a great deal of appreciation and best wishes to all my friends for
their contribution & encouragement during this work.
Miss.Snehal Vishnu Raut

INDEX
Contents Page No
1. Introduction 4
2. Requirement 5
3. Activities Performed 6
4. Overview of .net Framework 7
5. Introduction To Ms-Access 10
6. ER Diagram 15
7. Table used 17
8. Testing 19
9. Screen Layout 21
10. Conclusion 27
Bibliography 28

1. INTRODUCTION
The college administration is prepared or operates as registration form. Firstly and
for admission with the important information about student and retrieve that information
to correct it.
Student Database Management System deals with all the activities done by
computer such as registration and admission process, staff and class management etc all
these process are handled by computer management system.
The admission form designs and feed the information that is required for
admission and to maintain the college records.
At the time of registration the administration should feel the information correctly
if any wrong information field in records. It will be edited by record list carefully.

2. REQUIREMENT
Hardware Requirements:-
1. 532 MHz and above processor
2. Minimum 256 MB of RAM
3. 100 MB data space for installation
4. Other necessary input & output devices
Software Requirements:-
1. Windows Xp and above
2. Vb.net
3. Ms Access connectivity

3. ACTIVITIES PERFORMED
The entire project development activity is planned according to following steps.
1. Software /Hardware and other necessary for actual development and collected
2. Basic information regarding courses duration cost, eligibility, due.
3. Information modules are prepared.
4. Using above-mentioned methods all modules are integrated.
5. Project prototype thus formed is tested for desired efficiency.
6. Project is placed on Intranet.
Project Development Lifecycle:-
Planning:-
The project planning continues by preparing a three stage model viz.
1. Strategic System Planning: - Establishing relationships between real plans for
candidate system.
2. Information Requirement Analysis: - Identifying exam requirements to direct the
specific application of information at computer institute.
3. Resource Allocation: - Determining Hardware, Software, telecommunication
facilities and financial recourses to execute the development of the system.
Identify
Requirements
Analyze prototype Input,
processing, and output
Implement
Prototype
Identify
Requirements
Maintenance
Planning

4. OVERVIEW OF .NET FRAMEWORK
Visual Basic.NET is the most user-friendly, developer-friendly language for
creating just about any kind of application in the .NET platform.
VB, the most popular development tool today, is fully supported in .NET
environment through VB.NET. VB.NET will likely be the most common tool for the new
.NET platforms, since it offers the smoothest transition for existing VB developers, as
well as being very accessible to developers who have used other languages in the past.
Overview of .NET Framework:-
All the layers of software development above the OS are covered by .NET, which
is a framework. The frameworks cover all the layers from memory management and
component loading to multiple ways of rendering user and program interfaces. In
between, there are layers that provide just about any system-level capability that a
developer would need.
Blocks of .NET Framework Architecture:-
The major components of the Microsoft .Net framework are shown in the
following diagram:
.NET Compatible Languages
Common Language Specification (CLS)
Common Type System (CTS)
Framework Class Library
Application Templates and Services
Common Language Runtime (CLR)
.NET Compatible Languages:
VB.NET, C#.NET, Jscript.NET, J#.NET etc. are languages compatible to .NET
framework. Applications Templates which are given in layer 3 developed using these
languages.

Common Language Specification (CLS):
These are set of rules defined for all .NET compatible languages. The CLS helps
enhance and ensure language interoperability by defining a set of features that developer
can relay on to be available in a wide variety of languages.
Common Type System (CTS):
The Common Type System performs the following functions:
Establishes a framework that helps enable cross language integration, type
safety, and high performance code execution.
Provides an Object-Oriented model that supports the complete implementation
of many programming languages.
Defines rules that languages must follow, which helps ensure that objects
written in different languages can interact with each other.

Framework Class Library:
Types of classes:
.NET classes
IO classes
XML classes
ADO.NET classes
.NET supports collection of some predefined classes. These classes are put under
hierarchy of a special structure defined called as Namespaces.
Applications Templates and Services:
Application Types on .NET
Console Based
Windows Forms Application
Net Removing
ASP.NET Services
ADO.NET
The Common Language Runtime (CLR):
The CLR is the base and is considered as the heart of .NET framework. It is the
engine that drives key functionality, which includes cross-language inheritance, allocation
and management of memory, reference tracking for objects and handles garbage
collection.

5. INTRODUCTION TO MS-ACCESS
About Access databases:
A database is a collection of information that's related to a particular subject or
purpose, such as tracking customer orders or maintaining a music collection. If your
database isn't stored on a computer, or only parts of it are, you may be tracking
information from a variety of sources that you have to coordinate and organize yourself.
For example, suppose the phone numbers of your suppliers are stored in various
locations: in a card file containing supplier phone numbers, in product information files in
a file cabinet, and in a spreadsheet containing order information. If a supplier's phone
number changes, you might have to update that information in all three places. In a
database, however, you only have to update that information in one place— the supplier's
phone number is automatically updated wherever you use it in the database.
What is a database?
A database is a tool for collecting and organizing information. Databases can store
information about people, products, orders, or anything else. Many databases start as a list
in a word-processing program or spreadsheet. As the list grows bigger, redundancies and
inconsistencies begin to appear in the data.
The data becomes hard to understand in list form, and there are limited ways of
searching or pulling subsets of data out for review. Once these problems start to appear,
it's a good idea to transfer the data to a database created by a database management
system (DBMS), such as Office Access 2007.
A computerized database is a container of objects. One database can contain more
than one table. For example, an inventory tracking system that uses three tables is not
three databases, but one database that contains three tables. Unless it has been specifically
designed to use data or code from another source, an Access database stores its tables in a
single file, along with other objects, such as forms, reports, macros, and modules. Access,
you can:

Add new data to a database, such as a new item in an inventory
Edit existing data in the database, such as changing the current location of an item
Delete information, perhaps if an item is sold or discarded
Organize and view the data in different ways
Share the data with others via reports, e-mail messages, an intranet , or the
Internet
The parts of an Access database:
The following sections are short descriptions of the parts of a typical Access
database. To learn more about each part, follow the links in the See Also section of this
article.
Tables
Forms
Reports
Queries
Macros
Modules
Tables:
A database table is similar in appearance to a spreadsheet, in that data is stored in
rows and columns. As a result, it is usually quite easy to import a spreadsheet into a
database table. The main difference between storing your data in a spreadsheet and
storing it in a database is in how the data is organized.
To get the most flexibility out of a database, the data needs to be organized into
tables so that redundancies don't occur. For example, if you're storing information about
employees, each employee should only need to be entered once in a table that is set up
just to hold employee data. Data about products will be stored in its own table, and data
about branch offices will be stored in another table. This process is called normalization.
Each row in a table is referred to as a record. Records are where the individual
pieces of information are stored. Each record consists of one or more fields. Fields
correspond to the columns in the table. For example, you might have a table named
"Employees" where each record (row) contains information about a different employee,

and each field (column) contains a different type of information, such as first name, last
name, address, and so on. Fields must be designated as a certain data type, whether it's
text, date or time, number, or some other type.
Another way to describe records and fields is to visualize a library's old-style card
catalog. Each card in the cabinet corresponds to a record in the database. Each piece of
information on an individual card (author, title, and so on) corresponds to a field in the
database.
Forms:
Forms are sometimes referred to as "data entry screens." They are the interfaces
you use to work with your data, and they often contain command buttons that perform
various commands. You can create a database without using forms by simply editing your
data in the table datasheets. However, most database users prefer to use forms for
viewing, entering, and editing data in the tables.
Forms provide an easy-to-use format for working with the data, and you can also
add functional elements, such as command buttons, to them. You can program the buttons
to determine which data appears on the form, open other forms or reports, or perform a
variety of other tasks. For example, you might have a form named "Customer Form" in
which you work with customer data. The customer form might have a button which opens
an order form where you can enter a new order for that customer.
Forms also allow you to control how other users interact with the data in the
database. For example, you can create a form that shows only certain fields and allows
only certain operations to be performed. This helps protect data and to ensure that the data
is entered properly.
Reports:
Reports are what you use to summarize and present data in the tables. A report
usually answers a specific question, such as "How much money did we receive from each
customer this year?" or "What cities are our customers located in?" Each report can be
formatted to present the information in the most readable way possible.

A report can be run at any time, and will always reflect the current data in the
database. Reports are generally formatted to be printed out, but they can also be viewed
on the screen, exported to another program, or sent as e-mail message.
Queries:
Queries are the real workhorses in a database, and can perform many different
functions. Their most common function is to retrieve specific data from the tables. The
data you want to see is usually spread across several tables, and queries allow you to view
it in a single datasheet. Also, since you usually don't want to see all the records at once,
queries let you add criteria to "filter" the data down to just the records you want. Queries
often serve as the record source for forms and reports.
Certain queries are "updateable," meaning you can edit the data in the underlying
tables via the query datasheet. If you are working in an updateable query, remember that
your changes are actually being made in the tables, not just in the query datasheet.
Queries come in two basic varieties: select queries and action queries. A select
query simply retrieves the data and makes it available for use. You can view the results of
the query on the screen, print it out, or copy it to the clipboard. Or, you can use the output
of the query as the record source for a form or report. An action query, as the name
implies, performs a task with the data. Action queries can be used to create new tables,
add data to existing tables, update data, or delete data.
Macros:
Macros in Access can be thought of as a simplified programming language which
you can use to add functionality to your database. For example, you can attach a macro to
a command button on a form so that the macro runs whenever the button is clicked.
Macros contain actions that perform tasks, such as opening a report, running a query, or
closing the database. Most database operations that you do manually can be automated by
using macros, so they can be great time-saving devices.

Modules:
Modules, like macros, are objects you can use to add functionality to your
database. Whereas you create macros in Access by choosing from a list of macro actions,
you write modules in the Visual Basic for Applications (VBA) programming language. A
module is a collection of declarations, statements, and procedures that are stored together
as a unit. A module can be either a class module or a standard module. Class modules are
attached to forms or reports, and usually contain procedures that are specific to the form
or report they're attached to. Standard modules contain general procedures that aren't
associated with any other object. Standard modules are listed under Modules in the
Navigation Pane, whereas class modules are not.
Features of MS-ACCESS:-
Access is multi-featured Database Management System that can use by both
beginners and those who have pervious Database Management System experience. This
section describes some of the key features of Access.
Windows Based Applications:-
Access is a Windows based program application has similar to Windows NT. You
can cut, paste data any windows application to and from access. You need to have either
Windows NT or Windows 95 on your machine before install Access.
Large Data Management Capacity:-
Access maintains a single disk file for a database and all its associates object. The
maximum size of this file can be 1 Gigabytes. Access allows a maximum of 32,768 tables
and object and object in the database.

6. ER Diagram
Administrator
Student
Username
Name
Class
Password
Gender
Address
Mobile No.
Date of Receipt
Pays
Category
Academic year
Branch
Fees
Adds
Other Fees
Paid
Name
Development
Fees Paid
Tution Fees
Paid
Receipt No.

Description of ER diagram:
There are 3 main entities
1) Administrator
2) Student
3) Fees
Administrator:
It has two attributes like username and password. It is the only one who can access the
whole database with authentication. It does the operations like add Student modify
student delete student, also handles the whole task related to the fees transaction and all
the important task
Student:
It is the entity which includes the attributes like name, academic year, branch, class,
category, gender, address, mobile no. It has a relationship for paying fees entity.
Fees:
It has attributes like name, receipt no, tution fees paid, development fees paid, other fees
paid, date of receipt
Here name is used as a primary key

7. TABLES USED
1. Table: Student
Field Name Data Type Description
First Name Text Primary Key
MName Text -
LName Text -
Academic _year Number -
Branch Text -
Class Number -
Category Text -
Gender Text -
Address Text -
Mobile No Number -
Tution_fees Number -
Development fees Number -
Other fees Number -

2. Table: Fees
Field Name Data Type
First Name Text
MName Text
LName Text
Receipt_no Number
Tuition_fees_paid Number
Development_fees_paid Number
Other_fees_paid Number
Date_of_receipt Date/time

8. TESTING
Software testing is a process of verifying and validating that a software
application or program. Software testing.
 Meets the business and technical requirement that guided it’s design and
development, and Work’s as expected
Software testing also identifies important defects, flaws, or errors in the
application code that must be fixed. The modifier “important” in the previous sentens is,
well, important because defects must be categorized by severity.
During test planning we decide what an important defect is by reviewing the
requirement and design documents with an eye towords answering the question
“important to whom”? Generally speaking, an important defect is one that form the
customer perspective affects the usability or functionality of the application. Using colors
for a traffic lighting scheme in a desktop dashboard may be a no-brainer during
requirement definition and easily implemented during development but in fact may not be
entirely workable if during testing we discover that the primary business sponsor is color
blind. Suddenly, it becomes an important defect. (About 8% of men and .4% of women
have some form of color blindness.)
The quality assurance aspect of software development-documenting the degree to
which the developer followed corporate standard processes or best practices is not
addressed in this paper because assuring quality is not a responsibility of the testing team.
The testing team cannot improve quality; they can only measures it, although it can be
argued that doing things like designing test before coding begins will improve quality
because the coder can that information while thinking about their designs and during
coding and debugging.
Software testing has three Main purposes: verification, validation, and defect
finding.
 The verification process confirms that the software meets its technical
specification. A “specification” is a description of a function in terms of a measurable
output value given a specific input value specific precondition. A simple specification

may be along the time of “a SQL query retrieving data for a single account against the
multi-month account account-summery table must return these eight fields <list> ordered
by month within 3 second of submission.”
 The validation process confirms that the software meets the business requirement.
A simple example of business requirement is “after choosing a branch office name,
information about the branch customer account managers will appear in a new window.
The new window will present manager identification and summery information about
each manager’s customer base: <list of data elements.>.” other requirement provides
details on how the data will be summarized, formatted and displayed.
 A defect is a variens between the expected and actual result. The defects altimate
source may be traced to a fault introduced in the specification, design, or development
(coding) phases.
Why Test Software?
A “bug” is really a problem in the code; software testing is focused on finding
defects in the finale product. Here are some important defects that better testing would
have found.
No system development process will be completed unless the software does
exactly what it is supposed to do. Reliability and efficiency are the yardsticks of
performance for any software.
Testing will be performed by running the system using the dummy data. It also
tested whether the system identifiers the problem correctly. Testing is vital to the success
of the system.
System testing makes logical assumption that if all parts of the system are
working correctly, the requirements have been satisfied completely. And if requirement
have been full filled, the goal can be achieved very easily.
But no system is 100% accurate; there can still be some faults in the system. The
testing is done to overcome in maximum number of problem in the system and to make
the system bug free.

9. SCREEN LAYOUT
Login Page:

Main Menu:

Add Student:

Student Details:

Accept Fees:

Receipt Details:

10. CONCLUSION
The college can handle full-scale computer and computer related resource.
College Administration System deals with all the activities done by computer such as
registration and admission process, staff and class management, time etc all these process
are handled by computer management system.

BIBLIOGRAPHY
[1] Book Keeping and Accountancy - L.N. Chopde & D.H. Choudhary.
[2] Visual Interactive Course - John Harringtion & Mark Spenik
[3] Visual Basic Developer Guide - Anthony T. Mann
[4] Teach Your Self Visual Basic 6.0 (21 Days) - Greg Perry
[5] Visual Basic.net Step by Step- G. Andrew Duthie.

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