Tips and Tricks
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This document provides tips and tricks for using the X3 maintenance management system. It covers topics such as adding items to the quick bar, enabling edit-in-place functionality, setting up email notifications, and more. Instructions are given for tasks like printing related parts on work orders, notifying maintenance contacts about new work requests, and removing permanently deleted records. Best practices are also shared, such as being careful when editing data dictionaries and using auto-numbering for standardized IDs.
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Chapter 1
Introducing the City of Smithville Simulation
Welcome……………………………………………………….4
System Requirements
4
Licensing
4
Running or Removing Cities of Smithville and Bingham
Running the Cities of Smithville and Bingham
5
Removing the Cities of Smithville and Bingham
5
General Operating Instructions
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5
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City of Smithville Main Window
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10
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11
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City of Smithville Short Version
13
Chapter 2 Opening the Books
14
Chapter 3 Recording the Annual Budget
18
Chapter 4 Recording Operating Transactions Affecting
the General Fund and Governmental Activities at the
Government-wide Level
20
CHAPTER 1
Chapter 1INTRODUCING THE CITY OF SMITHVILLE Welcome
Thank you for purchasing the Cities of Smithville and Bingham Governmental Accounting Software. This software is designed to be used with the McGraw-Hill textbook Accounting for Governmental & Nonprofit Entities, 17thedition.
System Requirements
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Windows
· 2.33GHz or faster x86-compatible processor, or Intel Atom™ 1.6GHz or faster processor for netbook class devices
· Microsoft® Windows Server 2008, Windows 7, or Windows 8 Classic
· 512MB of RAM (1GB recommended)
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· Intel® Core™ Duo 1.83GHz or faster processor
· Mac OS X v10.7, and above
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· Adobe AIR 15 or latest version
· Recommended screen resolution of 1024 x 768 minimum
· Spreadsheet program (in order to easily view the exported CSV files)
· Excel 2003 or later (in order to view the exported Excel files)
· Adobe Reader 9 or later to read saved report files
[Note: Read the following instructions (pages 5-12) before beginning your first assignment. Refer back to this information as needed.]
RUNNING OR REMOVING THE Cities of Smithville and BinghamRunning the Cities of Smithville and Bingham
The software application can be run by clicking on the “Cities of Smithville and Bingham” icon/program as indicated in the “Opening the Cities of Smithville and Bingham” instructions below. Click “Install” and follow the installation prompts. It is recommended to save this file in your Programs/Applications or Desktop.
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Table of Contents
Chapter 1
Introducing City of Bingham
Welcome………………………………………………………. 4
System Requirements
4
Licensing
4
Running or Removing Cities of Smithville and Bingham
Running the Cities of Smithville and Bingham
5
Removing the Cities of Smithville and Bingham
5
General Operating Instructions
Opening the Cities of Smithville and Bingham
5
Creating a new project
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Saving the current project
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City of Bingham Main Window
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Editing/deleting/unposting journal entries
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Working with the ledgers screen
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Working with the detail journal screen
10
Printing Reports
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Exporting Trial Balances
12
Completing Chapters 2 through 11 of the
City of Bingham Cumulative Problem
12
Chapter 2 Opening the Books
13
Chapter 3 Recording the Annual Budget
17
Chapter 4 Recording Operating Transactions Affecting
the General Fund and Governmental Activities at the
Government-wide Level
19
Chapter 5 Recording Capital Asset Transactions
26
Chapter 6 Recording General Long-term Liabilities and
Debt ServiceTransactions
28
Chapter 7 Recording Enterprise Fund and
Business-type ActivitiesTransactions
33
Chapter 8 Recording Fiduciary FundTransactions —
Tax Agency Fund
39
Chapter 9 Adjusting and Closing Entries for
Governmental Activities, Government-wide Level;
Preparation of Government-wide and Major Fund
Financial Statements
41
Chapter 10 Analysis of Financial Condition
43
Chapter 11 Preparation of Audit Report
43
CHAPTER 1
INTRODUCING THE CITY OF BINGHAM
Welcome
Thank you for purchasing the Cities of Smithville and Bingham Governmental Accounting Software. This software is designed to be used with the McGraw-Hill textbook Accounting for Governmental and Nonprofit Entities, 17th Edition.
System Requirements
To use the Cities of Smithville and Bingham accounting software application, you must have the following:
· Windows
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· Microsoft® Windows Server 2008, Windows 7, or Windows 8 Classic
· 512MB of RAM (1GB recommended)
Mac OS
· Intel® Core™ Duo 1.83GHz or faster processor
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· Adobe AIR 15 or latest version
· Recommended screen resolution of 1024 x 768 minimum
· Spreadsheet program (in order to easily view the exported CSV files)
· Excel 2003 or later (in order to view the exported Excel files)
· Adobe Reader 9 or later to read saved report files
Licensing
This manual was written for use with the Cities of Smithville and Bingham software. The manual and the software described in it are copyrighted, with all rights reserved. This manual and the Cities of Smithville and Bingham software may not be copied, except as otherwise provided in your software license or as expressly permitted in writing by McGraw-Hill Higher Education.
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Only cells with BLUE text can be changed. The cells in black will be filled in automatically, based on your setup assumptions, or will be carried over from numbers you entered earlier on other worksheets. Work in order – as every cell you complete will carry over to all other applicable Excel worksheets (for example, if you enter a figure in the Staff Budget, that figure will carry over to your Income Statement and Cash Flow Statement).
You are encouraged to work through the guide as early as possible. (Review the Course Guide for specific due dates on specified worksheets; as assignments are due throughout the course.)
Worksheet #1 - Set Up and Assumptions
Line 9: the month the academic quarter starts
Line 12: enter the year the academic quarter starts
Line 15: Two (students can chose the number of product lines to include up to 10 lines)
Line 18: they will sell 55% on credit
Line 21: 30 days (standard default; however, can be adjusted as needed)
Line 43: $16,500 (estimate of net sales after six month of weekend sales)
Line 49: 1.00% (Dodd-Frank Act of 2011 allows businesses to receive interests on business accounts, per the agreement of the financial institution [range 0 to 1.50%])
Worksheet #2 - Sales Projections
Each student must determine this for their business—speculate on how your company will grow and how much you will sell. Reflect this in/from your Operations Plan
Worksheet #3 – Inventory
Line 7: Ingredients
Line 8: Bottles/caps
Line 9: Labels
Line 10: Cartons
Repeat these four lines for each product line.
Worksheet #4 - Capital Expenditures
(Note: This applies to purchased equipment, not leased equipment.)
Facilities section: Students are not purchasing facilities (facility is already provided)
Equipment section: Capital Purchases should be additional expenses that each student might decide to purchase. (Note – after the first year of business)
Current vans and other equipment should be captured in Line 23 as part of “Other Assets” on the Balance Sheet, Worksheet 11.
Computer Hardware/Software Section: Capital Purchases should be additional expenses that each student might decide to purchase.
Current computer hardware/software should be captured as part of “Other Assets” on the balance sheet, along with equipment mentioned above.
Worksheet #5 - Staffing Budget
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Introducing the City of Smithville Simulation
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System Requirements
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Licensing
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CHAPTER 1
Chapter 1INTRODUCING THE CITY OF SMITHVILLE Welcome
Thank you for purchasing the Cities of Smithville and Bingham Governmental Accounting Software. This software is designed to be used with the McGraw-Hill textbook Accounting for Governmental & Nonprofit Entities, 17thedition.
System Requirements
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Chapter 1
Introducing City of Bingham
Welcome………………………………………………………. 4
System Requirements
4
Licensing
4
Running or Removing Cities of Smithville and Bingham
Running the Cities of Smithville and Bingham
5
Removing the Cities of Smithville and Bingham
5
General Operating Instructions
Opening the Cities of Smithville and Bingham
5
Creating a new project
6
Opening an existing project
6
Saving the current project
7
City of Bingham Main Window
Adding and posting journal entries
8
Editing/deleting/unposting journal entries
8
Working with the ledgers screen
10
Working with the detail journal screen
10
Printing Reports
11
Exporting Trial Balances
12
Completing Chapters 2 through 11 of the
City of Bingham Cumulative Problem
12
Chapter 2 Opening the Books
13
Chapter 3 Recording the Annual Budget
17
Chapter 4 Recording Operating Transactions Affecting
the General Fund and Governmental Activities at the
Government-wide Level
19
Chapter 5 Recording Capital Asset Transactions
26
Chapter 6 Recording General Long-term Liabilities and
Debt ServiceTransactions
28
Chapter 7 Recording Enterprise Fund and
Business-type ActivitiesTransactions
33
Chapter 8 Recording Fiduciary FundTransactions —
Tax Agency Fund
39
Chapter 9 Adjusting and Closing Entries for
Governmental Activities, Government-wide Level;
Preparation of Government-wide and Major Fund
Financial Statements
41
Chapter 10 Analysis of Financial Condition
43
Chapter 11 Preparation of Audit Report
43
CHAPTER 1
INTRODUCING THE CITY OF BINGHAM
Welcome
Thank you for purchasing the Cities of Smithville and Bingham Governmental Accounting Software. This software is designed to be used with the McGraw-Hill textbook Accounting for Governmental and Nonprofit Entities, 17th Edition.
System Requirements
To use the Cities of Smithville and Bingham accounting software application, you must have the following:
· Windows
· 2.33GHz or faster x86-compatible processor, or Intel Atom™ 1.6GHz or faster processor for netbook class devices
· Microsoft® Windows Server 2008, Windows 7, or Windows 8 Classic
· 512MB of RAM (1GB recommended)
Mac OS
· Intel® Core™ Duo 1.83GHz or faster processor
· Mac OS X v10.7, and above
· 512MB of RAM (1GB recommended)
· Adobe AIR 15 or latest version
· Recommended screen resolution of 1024 x 768 minimum
· Spreadsheet program (in order to easily view the exported CSV files)
· Excel 2003 or later (in order to view the exported Excel files)
· Adobe Reader 9 or later to read saved report files
Licensing
This manual was written for use with the Cities of Smithville and Bingham software. The manual and the software described in it are copyrighted, with all rights reserved. This manual and the Cities of Smithville and Bingham software may not be copied, except as otherwise provided in your software license or as expressly permitted in writing by McGraw-Hill Higher Education.
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NON-ALCOHOLOIC BEVERAGE COMPANY
Business Plan Financials Worksheet Guidance
Below is guidance for data entry into cells of each of the separate Excel worksheets of the overall Business Plan Financials. This is the base pro-forma financial statements for your business. Please note: Many of the cells in the Business Plan Financials (BPF) are already prepopulated with suggested/default values. Use the default numbers unless otherwise indicated.
Only cells with BLUE text can be changed. The cells in black will be filled in automatically, based on your setup assumptions, or will be carried over from numbers you entered earlier on other worksheets. Work in order – as every cell you complete will carry over to all other applicable Excel worksheets (for example, if you enter a figure in the Staff Budget, that figure will carry over to your Income Statement and Cash Flow Statement).
You are encouraged to work through the guide as early as possible. (Review the Course Guide for specific due dates on specified worksheets; as assignments are due throughout the course.)
Worksheet #1 - Set Up and Assumptions
Line 9: the month the academic quarter starts
Line 12: enter the year the academic quarter starts
Line 15: Two (students can chose the number of product lines to include up to 10 lines)
Line 18: they will sell 55% on credit
Line 21: 30 days (standard default; however, can be adjusted as needed)
Line 43: $16,500 (estimate of net sales after six month of weekend sales)
Line 49: 1.00% (Dodd-Frank Act of 2011 allows businesses to receive interests on business accounts, per the agreement of the financial institution [range 0 to 1.50%])
Worksheet #2 - Sales Projections
Each student must determine this for their business—speculate on how your company will grow and how much you will sell. Reflect this in/from your Operations Plan
Worksheet #3 – Inventory
Line 7: Ingredients
Line 8: Bottles/caps
Line 9: Labels
Line 10: Cartons
Repeat these four lines for each product line.
Worksheet #4 - Capital Expenditures
(Note: This applies to purchased equipment, not leased equipment.)
Facilities section: Students are not purchasing facilities (facility is already provided)
Equipment section: Capital Purchases should be additional expenses that each student might decide to purchase. (Note – after the first year of business)
Current vans and other equipment should be captured in Line 23 as part of “Other Assets” on the Balance Sheet, Worksheet 11.
Computer Hardware/Software Section: Capital Purchases should be additional expenses that each student might decide to purchase.
Current computer hardware/software should be captured as part of “Other Assets” on the balance sheet, along with equipment mentioned above.
Worksheet #5 - Staffing Budget
Account for every paid employee using the appropriate Lines for the six categories of employees (Management, Administrative/Suppor ...
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