Transforming scholarly communications support at Imperial College London
Download as PPTX, PDF1 like1,192 views
The document discusses the transformation of scholarly communications at Imperial College London focused on enhancing open access (OA) and research data management (RDM) collaboration between library services and the research office. Key initiatives include the establishment of new support positions, the development of a combined workflow for OA, and the integration of ORCID identification to enhance researcher identification. The outcome reflects significant improvement in compliance with OA policies, marked by a substantial increase in deposits and the college meeting necessary research expectations.
Transforming scholarly communications support at Imperial College London
- 1. Transforming scholarly communications support at Imperial College London RLUK Conference, London, 10th March 2016 Ruth Harrison, Head of Scholarly Communications Management, Library Services, http://orcid.org/0000-0003-2487-2981 / @ruthej Dr Torsten Reimer, Scholarly Communications Officer, Research Office, http://orcid.org/0000-0001-8357-9422 / @torstenreimer Imperial College London
- 2. Imperial College London • Nine London campuses • Faculties of Engineering, Medicine, Natural Sciences and the Business School • Ranked 3rd in Europe / 8th in the world (THE 2015-16 rankings) • Net income (2015): £969m, incl. £428m research grants and contracts • ~15,000 students, ~8,000 staff, incl. ~3,900 academic & research staff • Staff publish 10-12,000 scholarly articles per year • Average quarterly APC commitment: £433 533 (2015 from 3 funds) • Largest data traffic into Janet network of all UK universities
- 3. Library Services and the Research Office: early 2012 Crossover was minimal Staff relatively unknown to each other Knowledge of activities relatively unknown to each other Library Services: • management of APC applications to Wellcome Trust grant • management of the College’s repository with colleagues in ICT, across 3 library teams • advocacy role for College’s OA mandate from 1 January 2012 Research Office: • reporting on Wellcome Trust grant • monitoring compliance with the College’s OA mandate
- 4. Policy requirements 2011 • EPSRC “Expectations” 2012 • RCUK OA Policy 2013 • REF OA Policy
- 5. 2013 onwards: systems and support infrastructure development for open access This is where the Information gathering points (ideally) needed to take place – how, by whom, when, using which sources and systems: all questions to be answered…
- 6. How did we get there: agreement that systems had to be efficient and time-saving for the academic staff from Directors of Library Services and Research Office that cooperation would be beneficial from senior College management (Provost downwards) that a governance structure was required between the SCM team, Liaison teams, and the Research Office on communications strategy with ICT that systems development would be in conjunction with the Library Services and Research Office
- 7. Where we are now 1. Institutional management and staff structure 2. Combined green and gold workflow 3. ASK OA 4. ORCID iD project 5. RDM service infrastructure development 6. Communications strategy for OA, RDM and ORCID 7. Scholarly Communications website
- 8. 1. Open Access Publishing Group, chaired by Associate Provost (Academic Partnerships) 2. Open Access Implementation Group, chaired by Scholarly Communications Officer 3. Research Data Management Working Group, chaired by delegate of Vice Provost Research (Head of Department of Materials) New posts in the Library’s Scholarly Communications Management team • Academic Support Manager post split into 2 full-time posts: Scholarly Communications Support Manager, and Copyright and Licensing Support Manager • Research Data Support Manager and Research Data Support Assistant appointed • 3 new Open Access Support Assistant posts, in addition to existing 2 staff supporting of gold and green workflows Scholarly Communications Officer (Research Office) Institutional management and staff structure
- 9. Combined green and gold workflow On acceptance •Deposit •Apply for APC •Link funding Manuscript into repository APC data into ASK OA Compliance with green & gold mandates in one step Managed through Symplectic (+ASK OA) Ask for minimum information required
- 10. ASK OA (cloud-based APC management system)
- 11. ORCID iD project Imperial became ORCID member in 2014: • Raise awareness and uptake • Issue researchers with an iD Approach: • Capture existing iDs (in Symplectic) • Create new iDs on behalf of academics • Encourage academics to link iD to Symplectic Outcomes: • ~75% of iDs claimed • Academics linked 1,800 iDs to Symplectic • Ongoing awareness raising and work with ORCID community (Imperial hosted 1st UK ORCID members meeting in 2015) https://www.imperial.ac.uk/orcid https://dx.doi.org/10.1629/uksg.268
- 12. RDM service infrastructure development 1. Make a data management plan: use DMPOnline 2. Store your data management plan centrally: use InfoEd 3. Store your live data securely and safely: use Box 4. Store your final data (and/or code) for 10+ years, making it publicly available: use Zenodo 5. Tell the College where your data (and/or code) is published or stored: use Symplectic 6. Reference your funding and your data in the publications it underpins: tell your publisher Research Project Data: Box Software: GitHub Data/software stillneeded Delete External repositoryInternalStorage Elements Spiral Creates data/software Project ends no yes Metadata, manual or automatic Can it be published or embargoed externally? yesno Metadata, manual or automatic Can metadata bepublished? Library reviews yes
- 13. Monitoring and Reporting College Dashboard Symplectic OA Monitor
- 14. Communications strategy for OA, RDM and ORCID Image February 8th Feb FRC Medicine Meeting OA update, including compliance RO 18th Feb Liaison librarians Meeting OA update Library Feb Academic staff Email Email to staff who have never deposited to Spiral Library/RO Feb Academic staff Department meetings HEFCE policy and College OA support Library/RO Feb HoDs Email Report on compliance levels (OA Monitor) Library/RO Feb Electrical Engineering Meetings OA/RDM lunchtime session Library Feb DoMs Email Data catalogue guide Library Feb/Mar Symplectic delegates Meetings Arranging 1:1 with those who are delegates for researcher/authors in Symplectic to ensure understanding of what is required. Library March 14th Mar Liaison librarians Meeting OA update Library 14th Mar (tbc) DOMs & ROMs Meeting HEFCE policy and compliance meeting Library 9th Mar Civ Eng Meeting Presentation at staff assembly (JC/NM) Library 16th Mar Civ Eng Roadshow Library Mar Staff and students Website HEFCE implementation and OA service available: update for lead to 1st April Library Mar Academic staff Department meetings HEFCE policy and College OA support Library/RO Mar OA supporters Meeting HEFCE implementation, support, networking Library/RO Mar HoDs Email Report on compliance levels (OA Monitor) Library/RO Mar PhDs Workshop Intro to RDM 2 hr workshop for PhDs Library Mar OA Team Meetings Organising a series of ‘roadshow’ visits – not a meeting but table promoting what is happening to raise awareness Library Mar Symplectic delegates Meetings Arranging 1:1 with those who are delegates for researcher/authors in Symplectic to ensure understanding of what is required. Library
- 16. Results of successful cooperation 0 1000 2000 3000 4000 5000 6000 2013 2014 2015 Open Access outputs Deposits APCs 0 200 400 600 800 1000 1200 1400 1600 1800 2000 2013 2014 2015 2016 ORCIDs in Symplectic 0 1000 2000 3000 4000 5000 12-15 01-16 02-16 “Box” users • College meets RCUK and WT targets • 18x increase in deposits since 2012 • College meets ESPRC Expectations • >1TB research data added to Box daily
- 17. Conclusion • Library Services and Research Office have broadened understanding of scholarly communications, policy, workflows and strategic priorities • Coordinated effort across College, making use of different channels • Open Access and RDM seen as College priority • Agreement of College (as opposed to service) requirements facilitated implementation (e.g. technical work with IT) • College leadership engaged and supportive • Compliance is one driver, but College committed to OA in particular
- 18. Thank you for listening Any questions? Scholarly Communications at Imperial: www.imperial.ac.uk/scholarly-communication [email protected] [email protected]