You’re In the Cloud. Great! Now What?
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The document discusses moving workloads to the cloud and best practices for managing environments in the cloud. It outlines opportunities and limitations of the cloud, use cases for hybrid and cloud deployments, and considerations for governance, compliance, and data management in the cloud. It also promotes AvePoint's Online Services for backup, recovery, administration and governance of Microsoft Office 365 and SharePoint Online environments.
![©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a
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You’re In the Cloud. Great! Now What?
- 1. Accessible content is available upon request. You’re In the Cloud. Great! Now What? Roberto V. Delgado Sr. Technical Solutions Professional
- 2. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. How’d we get here? Cloud opportunities and limitations What’s the use case? Best Practices: Managing your environment How we can help: AvePoint Online Services
- 3. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Roberto.delgado @avepoint.com @sharepointrober
- 4. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. CapEx OpEx Data Governance Compliance The Transition: On-Premises to Cloud
- 5. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
- 6. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. CLOUD OPPORTUNITIES & LIMITATIONS
- 7. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. • Simplified Deployment • No need for hardware • No need for “experts” • Faster Updates • SharePoint Online updated before on-premises • Integration • Exchange, Lync, Dynamics seamlessly blended • Project Online MUCH easier to deploy than Server • Unique Features • Delve & Office Graph • Machine Learning • Power BI • Apps • Built-in mobile device management (MDM) http://roadmap.office.com/en-us
- 8. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. • Lack of Control • Cannot deploy full-trust solutions • Cannot opt-out of updates • Lack of Flexibility • SharePoint 2013+ Only • Yammer Only • BCS difficulty, exposing on premise or “private cloud” to O365 • Migration • No straight migration path • Administration Concerns • Backup, Restore, Security Management, Reporting • ADFS / DirSync
- 9. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. SLAs EPG SMB Single Item (Recycle Bin) 30 Days 14 Days (Outlook) Backup Cycle 12 Hours --- Backup Retention 14 Days 14 Days RPO 1 Hour 1 Hour RTO 6 Hours 24 Hours Backups and Restore • Backups every 12 hours and kept for 14 days • No end-user facing interface for Backup & Restore • Contact tech support to restore a site collection • Oh! And only full site collections can be restored
- 10. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Farm Content DB Top-level site List/Library [Folder] Item / Document Web ApplicationZone Service Application Site collection Sub siteSub site
- 11. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. • Rapid Deployment • Net New to the Cloud • Fresh Start • Nothing weighing you down • Isolated / Hybrid Workloads • Extranet, Partner Portal, Public Sites, Yammer • OneDrive on premise or in the cloud • Compliance • Sensitive data stays “on-premises” or in the private cloud • Gradual transition to cloud
- 12. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. • Where does content live? • What do I publish? • What is the process to publish? • Complexity of Administration • Configuring Search • Hybrid is “Heterogeneous” • Newsfeeds, Search and other services are not “blended” well • Integration challenges! 15 vs 16 • Feature fallback behaviour • Page rendering coexistence
- 13. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Plan for Governance How do I enforce?
- 14. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. • Who is allowed to create sub-sites? • Do new sub-sites need to be approved in advance? If so, what are the criteria for approval, and who grants the approval? • Should new sub-sites use established templates and themes? • How much information may be stored on a site? (How much server disk space can it take up?) • What are the rules for including navigation strategies on the site? • How long should information be stored on sub-sites before it is deleted or archived?
- 15. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. • Create a consistent and standardized environment for collaboration • Provide a system for discovering content through simple navigational tools and effective search • Define groups for controlling polices and standards for SharePoint • Define how the SharePoint and/or Office 365 application is delivered • Define how sites are provisioned • Ensure that the appropriate access levels are provided to users to ensure that compliance is strictly enforced • Define resolutions for conflicts and required support • Define content lifecycle and retention policies
- 16. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. INFORMATION ARCHITECTURE ACCESS CONTROLS Least Privilege Principle Use Groups Inheritance Match Content Organization to Inheritance Classify Information Minimize “Process” Where Possible Define Roles & Responsibilities Ensure Data Protection
- 17. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. CLOUD USE CASES
- 18. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Constantly Onboarding Users
- 19. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. • Bandwidth issues • Local offices with low internet connection • Vessels/Platforms with satellite connections • Need to synchronize data to/from vessels/platforms • Replication scenarios • Publish to extranet
- 20. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. • Government organizations • Closing the IT gap between the public and private sectors by leveraging the power of technology • Increases cost effectiveness, improves efficiency and provides greater flexibility, as the private industry sector has proven. • Energy companies
- 21. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. BEST PRACTICES: MANAGING YOUR IMPLEMENTATION
- 22. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
- 23. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. Demo: DocAve Online Services
- 24. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. CUSTOMER CASE STUDIES
- 25. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. • Why O365 • Make information more accesible to the staff, many of whom work remotely from client sites • Cloud as a solution to avoid requirements for an on-premise hardware or dedicated support staff • Users’ and clients’ familiarity with the Office applications, such as Word and PowerPoint, as well as the ability to access Exchange Online for email and SharePoint Online for document management • The Challenge • Cloud services do not necessarily guarantee disaster recovery and business continuity • While Microsoft does a fantastic job at making sure systems are up and available, if we lost content or if data was corrupted, it could be difficult to get it back through Microsoft’s SLAsfor data recovery.” • The Solution: DocAve Online: Data Protection
- 26. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. • Why O365 • In addition to providing cloud-based versions of Microsoft Office products with which users were already familiar, Office 365 offered the added bonuses of SharePoint Online and Lync Online, which help our teams collaborate. • The Challenge • Simplify implementation, management, and enforcement of governance policies of SharePoint Online content, configurations, and security • The Solution: DocAve Online: Administrator
- 27. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. EXCLUSIVE PROMOTION
- 28. ©AvePoint, Inc. All rights reserved. Confidential and proprietary information of AvePoint, Inc. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc. [email protected] AvePoint.comUK: 0207 421 5199
Editor's Notes
- #8: Each of them with their opportunities and limitations
- #16: https://support.office.com/en-nz/article/Best-practices-for-creating-and-managing-team-sites-95e83c3d-e1b0-4aae-9d08-e94dcaa4942e
- #17: http://blog.epcgroup.net/governance-best-practices-sharepoint-2013-office-365-sharepoint-online
- #20: Economic Pressure Constantly Onboarding Users Maintaining User Accounts well after they’ve graduated · Records · Active E-mail Accounts · Alumni Support and Portals Tight Regulation around Financial Information Loan Data Medical and Insurance Records Academic History, Student Record
- #24: The industry’s first and only 100% Microsoft Azure-based Software-as-a-Service (SaaS) platform for Office 365. Requires no installation. Requires no agents. Provides a central home for your business users, decision makers, and IT administrators. Allows users to seamlessly access resources and extends cloud computing as your needs dictate. Full services provider for your enterprise cloud platforms.