Google Docs - Leverage the power of collaboration with shared documents
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The document discusses the advantages of using online collaborative tools like Google Docs over traditional methods of sharing documents via email or USB drives. It highlights inefficiencies such as version control issues and delays in feedback, emphasizing the shift from sending copies to real-time collaboration. The author encourages utilizing these tools for co-creating documents actively, allowing multiple users to edit and interact simultaneously.
Google Docs - Leverage the power of collaboration with shared documents
- 1. GOOGLE DOCS LEVERAGE THE POWER OF COLLABORATION
- 2. HELLO! I am here because I want to share with you how to leverage the power of collaboration using online document systems like Google Docs You can find me at @anoopjohn 2
- 3. “If everyone is moving forward together, then success takes care of itself.” - Henry Ford 3
- 4. INEFFICIENCIES OF EMAILING FILES FROM USB DRIVES, TO EMAIL, TO ONLINE DOCS 4
- 5. CREATE SEND EMAIL FEEDBACK REVISE 5 Create, Attach and Send Wait for Feedback Make Changes Who has the latest copy again? OK, I can help make changes Send Again
- 6. WAIT WAIT AND WAIT MORE ▸ Send file in an email and send and wait for the person(s) to give feedback ▸ Not work on the document while waiting for feedback ▸ Send file again after all feedback is aggregated and applied 6
- 7. MAKING SENSE OF FEEDBACK & UPDATING ▸ Tough to map feedback to items in the document ▸ Iteratively responding to feedback is difficult ▸ Checking if feedback is implemented is difficult ▸ Chances of missing feedback while collating ▸ Audit log is difficult 7
- 8. ONLY ONE PERSON CAN EDIT ▸ Only one person can edit at any point of time ▸ Design changes will have to wait all the way to the end ▸ Only one document owner ▸ Once document is finalized you will have to go back to document owner to fix errors 8
- 9. VERSIONS, STORAGE, DUPLiCATES ▸ Managing versions of the document is a challenge ▸ Tough to know who has the latest copy of the document ▸ Multiple inboxes gets filled up with the same copy of file across the organization ▸ Can never prevent somebody from editing their local copy 9
- 10. TO WORKING TOGETHER Sharing documents is no longer about giving a copy of the document, it is about working together 10
- 12. CHANGE PARADIGM CO-CREATE 12 Create & Share documents Edit Together Chat / Interact Real time Live Feedback & Collaborate As you build
- 13. NOT ABOUT Getting a copy Getting latest version Waiting for first version Waiting for feedback YOU CAN ALSO SPLIT YOUR CONTENT ALL ABOUT Working together It is always the latest Getting live & real time feedback Discuss about changes Making changes real time No copies 13
- 14. TEXT DOCUMENTS IDEATE, BUILD LIVE PLANS, REVISE PLANS 14
- 15. IDEATE, BUILD LIVE PLANS, REVISE PLANS ▸ Best when you use to build plans, roadmaps, ideate ▸ Build out documents while distributed but working together ▸ Revise plans, build out details, update notes, assumptions 15
- 16. LINK AND BUILD OUT ▸ Compile and collate documents, supporting documents and link them together ▸ Insert links between documents to navigate 16
- 17. SPREADSHEETS COLLECT DATA, LIVE UPDATES, UPDATE STATUS 17
- 18. COLLECT DATA, LIVE UPDATES, UPDATE STATUS ▸ Collaboratively build out lists ▸ Jointly update columns in shared documents ▸ Divide and conquer row-wise or column-wise ▸ Use status columns and update content real time ▸ Add comments and engage in keeping data clean 18
- 19. PRESENTATIONS DESIGN, COPY-WRITE, IDEATE, REVISE 19
- 20. DESIGN, CONTENT, IDEATE, REVISE ▸ Design and copywriting together ▸ Share, question, comment, critique, chat, update, revise ▸ Speed up presentation creation ▸ Reuse past content / presentations on the fly 20
- 22. ACCESS CONTROL ▸ Limited to specific individuals ▸ Open to anybody ▸ Comment only ▸ View only ▸ Fine grained control in sheets 22
- 23. DON’T WANT TO WORK TOGETHER? DON’T NEED TO COLLABORATE, BUT STILL 23
- 24. DON’T NEED TO WORK TOGETHER? ▸ Leverage the other advantages of online documents ▹ Version ▹ Storage ▹ Latest copy ▹ Live feedback ▸ Control access and continue in the single author mode 24
- 25. 25 THANKS! Any questions? You can find me at ▸ https://twitter.com/anoopjohn ▸ https://www.linkedin.com/in/anoopj ohn/
- 26. LICENSE & CREDITS ▸ Presentation shared under cc-by-sa ▸ Presentation template by SlidesCarnival ▸ Photographs by Unsplash 26