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Lesson 16 Notes Generating Service & Professional Invs.

The document provides steps for generating a service invoice and professional invoice in MYOB accounting software. It includes creating invoices for colour scheme design and temp work. It also describes running a debtors aging analysis report to reconcile trade debtors.

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Barry Holmes
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Download as DOCX, PDF, TXT or read online on Scribd
9 views

Lesson 16 Notes Generating Service & Professional Invs.

The document provides steps for generating a service invoice and professional invoice in MYOB accounting software. It includes creating invoices for colour scheme design and temp work. It also describes running a debtors aging analysis report to reconcile trade debtors.

Uploaded by

Barry Holmes
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
You are on page 1/ 5

GOROKA TECHNICAL COLLEGE

Computerised Accounting Systems

LESSON SIXTEEN

LESSON OUTCOMES
At the end of this lesson the student will:
1. Generating a service invoice
2. Generating a professional invoice
___________________________________________________________________________

Generating a service invoice


Henry has had an exciting week. He has won his first consulting job. Melbourne Security
Systems has asked for his help in designing a colour scheme for their new corporate
headquarters. Follow the steps to create a service invoice for the colour scheme design
completed on 2 April 1998.

Follow these steps:

1) Click the Sales commend centre icon.


2) Click the Enter sales button.
3) Click the Layout icon, select the service invoice and click Ok. The blank
service invoice will appear.
4) Click the search icon to select the customer. The customer list will appear.
This is the first transaction for a new customer; you will now add the new
debtor with complete details. Alternatively, you could use the Easy Add icon
to just enter the name for now and add the customer information later via the
card file.
5) Click the new icon. The Card File Entry window will appear.
6) Key Melbourne Security Systems for the company name and press TAB three
times to get to the address box.
7) Key the address details when complete and clock Ok.
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8) Select Melbourne Security Systems.
9) Key 2nd April 1998 as the date and then tab down to the Description column.

Fig: 5.16 Completed service invoice to Melbourne Security Systems

10) Key Colour Scheme Design – Corporate Headquarters and press Enter to
add a second line description.
11) Key 12 hours @ K27.50 per hour and press TAB.
12) Press TAB again. The list of accounts will appear.
13) Key 4-1600 and click the new icon and create the income account.
14) Select the Consulting account.
15) Key 330 in the amount column and press enter.
16) Click Record.

MYOB cannot perform the 12 x 27.50 calculation in the Amount column. A


solution to this is to set up inventory items for work done at different rates of pay
and then to generate an item invoice nominating the number of hours worked, in
the ship column.

Generating a professional invoice

2
Henry performed temp work for a local paint shop for three hours on 3rd April 1998 and four
hours on 4th April. Follow the steps below.

Follow these steps:


1) Click the Type icon, select Professional and click Ok.
2) Click the Customer search icon.
3) Select Pro Paint.
4) Key 4/4/98 as the invoice transaction date, and press TAB twice to jump
down to the Date column.
5) Key 3/4/98 and press TAB.
6) Key Colour Matching and press TAB.
7) Key 4 and TAB to see the income ledger account list.
8) Create a new income account 4-1700 Temp Work.
9) Select Temp Work and click Use Account.
10) Key 44.25 in the amount column and press enter.
11) Key 4/4/98 and press TAB.
12) Key Colour Tinting and press TAB.
13) Key 4-1700 as the Temp Work ledger account number and press TAB.
14) Key 59 and press Enter. The total should be K103.25
15) Click Record. (check your screen with figure 5.17)

Activity 5.6
Create invoices dated 4th April 1998 to enter the following transactions:
a) Colour scheme design (service invoice), charge K55.00.
Judy James
235 Williams Street
Randwick NSW 2007
Phone: 02 5655 3898
Note, when you add Judy to the customer list remember to click card
file from the commend centre, click card list and select customer and
click new. In the card type box, select customer and then key in the
address details.

Allocate to the consulting account.

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Fig: 5.17 Completed professional for Pro Paint

b) 4/4/98 Colour Matching (professional invoice) for Pro Paint, four


hours at K39.50 per hour.
Use the consulting income account.
c) Compare your Analysis Receivables window with the one in figure
5.18 and save your data file.

Follow these steps to check that your Trade Debtors is reconciled.


Follow these steps:
1) Select Sales icon from the commend centre.
2) Select Reports and click sales.
3) Click reconciliation detail.
4) Click display.

The report will show you details of invoices outstanding by debtor and the period
outstanding. It also shows you whether the individual debtors agree to the control account in
the general ledger. Refer to figure 5.18 for an example report.

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Fig: 5.18 Debtors aging analysis

The reconciliation report should show a zero out of balance figure. This means that the
individual debtors identified as owing money to the enterprise agrees to the general ledger
control account in the balance sheet.

__________________________________________________________________________________
Reference:
Keeping Account with MYOB by Cathy Grundy & Doug Lyte.

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