Excel - Services

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Showcase an Excel Workbook on Microsoft SharePoint

Yes, using Excel Services, we can evaluate, open, and manipulate the workbook on SharePoint and share it with other users. Other users can also seamlessly view this Excel workbook.

It was first introduced in MS Office SharePoint Server 2007. Excel services are developed using the ASP.NET web framework. They maintain a single version of the workbooks. Editing and creating a new workbook are not permitted in Excel Services. Only authentic users have the right to alter and manage a single copy of the worksheet on the server.

Components of Excel Services

The main components of Excel Services are as follows −

• Microsoft Excel Calculation Services
• Microsoft Excel Web Services
• Microsoft Excel Web Access
• REST service
• Java Script
• User-defined functions

Let's discuss each component thoroughly −

1. Microsoft Excel Calculation Services

It processes and extracts the workbooks, incorporates user changes, refreshes the dataset, and saves the updated workbook after changes to the SharePoint Server.

2. Microsoft Excel Web Services

This service creates a web application and evaluates and fetches values from the workbooks. It provides programmatic access to Excel Services.

3. Microsoft Excel Web Access

With the help of this component, users can view the workbook in the browser. For instance, you have added the Excel workbook to a SharePoint library. And now, you wish to view only specific worksheets on a SharePoint webpage, which is done through this component. Connectivity of the workbook with the Web access is required to display the specific workbook on the browser. It is included in the SharePoint Server 2013, SharePoint in Microsoft 365, and Excel for the web.

4. REST service

This component lets you access the Excel workbook directly through a URL.

5. ESMA(Java Script)

It allows you to insert the JS code into the web page that comprises the Excel workbook, which can be done using either the Content editor or by altering the .aspx page. The ECMAScript object model facilitates coders in retrieving the Pivot Table, Gantt chart, and a specific range of items from a workbook. The cell values can also be extracted or set by utilizing the selected range of cells.

6. User-defined functions

It enables you to create custom functions and deploy these User defined functions to SharePoint Server.

Advantages of Excel Services

• You do not need to download the Excel tools separately on the desktop. You can directly access the Wordbook in the browser.
• Improve security, which means only authentic users can view and edit the workbook. Define user access control to restrict crucial and sensitive data.
• Excel services allow you to connect with external data sources such as SQL servers and web services.
• Data refreshes automatically so that users can view updated data only.
• The Excel service allows for the development of stunning reports, Business intelligence-related dashboards, and interactive charts.
• Web access allows you to interact with and open the Excel workbook on multiple devices, such as a Laptop, MacBook, iPhone, etc.
• It reduces the Excel tool cost and well efficient in managing the massive amount of datasets, and complex data manipulation is done on the Share point server.