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CHL V3 Prog Unit 2 Task 6

The memo identifies the key information needed to manage a temporary humanitarian warehouse in Chagong. This includes receiving data like delivery details and records; storage information like item locations and space utilization; picking data like item locations and dispatch schedules; and dispatch details like pre-alerts and loading requirements. Performance will be monitored through service level measurements of efficiency in availability of goods and utilization of resources like productivity, accuracy, quality of information, and stock reliability.

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Vassay Khalili
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1K views

CHL V3 Prog Unit 2 Task 6

The memo identifies the key information needed to manage a temporary humanitarian warehouse in Chagong. This includes receiving data like delivery details and records; storage information like item locations and space utilization; picking data like item locations and dispatch schedules; and dispatch details like pre-alerts and loading requirements. Performance will be monitored through service level measurements of efficiency in availability of goods and utilization of resources like productivity, accuracy, quality of information, and stock reliability.

Uploaded by

Vassay Khalili
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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MEMO SCILaid

From: Francois Damba


Date: 16 July 2021

RE: UNIT 2 – TASK 6 - INFORMATION REQUIREMENTS & MONITORING


PERFORMANCE

From the handover report and your observations of the warehouse at Chagong, you have recognised
that information on the performance of the warehouse and the information you will need to manage the
warehouse is currently not produced.

1. Identify what information you will need to manage the warehouse and what measures you
would put in place to monitor its performance.

I found that the warehouse management system in Chagong warehouse needs some major
improvement. We have to establish a good and regular reporting system in place for stocks and
transportation. To meet the urgent deadline, we have to reconsider about the workloads and methods
need to be redefined in a proper way. Handover report indicates that all areas of warehouse
management, good receiving, storage, picking and dispatch have to be modified significantly.

 Receiving Goods
According to the handover note and the transport schedule the dispatches from the main warehouse
are carried out almost every second day. The receiving volumes vary from day to day. We receive 40
MT per day for Day 1, Day 3 and Day 5, but on Day 8, Day 10 and Day 12 the inbound goods
increase to 140 MT per day. In that case, we have to manage to offload the cargo in a timely manner
and utilization of trucks between Mugla and Chagong by calculating that a round trip from Mugla to
Chagong takes about two days.

Information needed for Goods receipt


 Booking and information about cargo delivery from Mugla
 The arrival time, items and quantities and the type of load (i.e. palletized or needing
palletizing).
 Delivery Notes, waybills, invoice and purchase order to cross-check with goods
 Records of cargo movement and bulk storage
 Estimation of the labor hours to be calculated in order to determine the resource required to
unload and put away to storage.

 Storage
If we double the 15 days transport schedule, we expect to receive approximately 1080 MT per month
MEMO SCILaid
coming from Mugla Warehouse. Since Chagong warehouse is only a temporary one, we do not store
food for longer duration just kept temporarily before it is transported for distribution in the camps at
the Betaland border. The major information we need for the good management of storage are as
follows:

Information needed for storage


 Type and volume of cargo to quickly put away of incoming stock.
 Getting information about distribution plan for cross-docking and direct distribution
 Find the stock when it is needed for pick face replenishment or dispatch.
 Information about some cargo that have quality control requirements.
 The identification of goods requiring special storage arrangements, e.g. flammables,
temperature-sensitive products etc.
 Records of allotted space in order to maximize utilization of storage space and to provide for
rapid and efficient retrieval.
 Managing activity in the bulk storage area so as to minimize travel time for labour and
equipment.

 Picking
Before sending to the camps we have to consolidate food baskets that include wheat flour, vegetable
oil, sugar and salt. In order to do that, all kinds of food items have to be segregated into bulks that
need to be packed in food baskets by consolidating the ingredient items. The picking area designated
for this purpose will be used for packing on regular basis to meet the target of our dispatch schedule to
each camp without delay.

Information needed for Picking and load assembly


 The exact location of items in the warehouse shown by the stock location system
 The detail list of each consignment requirements and translate the information into pick lists.
 The type of goods to differentiate and control differing types of picking method, i.e.
consignment, line and zone picking.
 Volume data and resource hours are required to allow utilization and performance of
 The dispatch schedules to coordinate with the goods dispatch to ensure correct loading.

 Dispatching Goods
According to the transport schedule, we have two 15 days shifts of transportation between Mugla,
Chagong and camps, The important things are to arrange the required labor force and equipment to
pick and load the supplies within the stipulated time frame.

Information needed for Goods dispatch


MEMO SCILaid
 Pre-alert information about outbound supplies in order to define the number, size and type of
vehicles required to deliver the consignments.
 Stipulation of loading times and sequence load assembly in order to ensure vehicles leave at
the right time to meet customer delivery windows.
 Estimated calculations of the resource required to carry out the loading activity.

Monitoring and Evaluating Warehouse Performance

In our new Chagong warehouse, all warehouse operations should be planned and managed in such a
way as to maintain control of the flow of goods and materials from the point of receipt to the point of
dispatch. Since our warehouse is only a temporary transit warehouse, we will utilize the paper base
record keeping system rather than sophisticated computerized control systems. In our Operational
management of Chagong warehouse, we need feedback in the form of operational performance
measurements in order to determine the effectiveness of management actions done by our warehouse
staff. We need to take into account the following two kinds of measurement that is important in a
humanitarian warehouse operation:

(1) Service level measurements – The principle measurement of the supply chain performance in
a humanitarian situation and Warehouse operation service is to make humanitarian goods
available for delivery to beneficiaries, so we need measurements that indicate the efficiency of
the operation in this respect.
(2) (2) Utilization of resources – Since warehouse management is a part of humanitarian supply
chains, we need to emphasis the ‘cost efficiency’ (Money for good results) of the humanitarian
supply chain. In terms of a warehouse operation, the following are examples of utilization
measurement:

We should decide to use the most appropriate measurements based on the situation of the warehouse
operation and the objective of the program activities. Based on the measurement results, it is enable to
make improvement.

The overall efficiency in warehouse management can be monitored by the following aspects:
 Increased productivity of resources.
 Accuracy of 'paperwork' and task instructions.
 Better quality of management information (Paper based and computerized).
 Reliable stock information ( for location, rotation, quality assurance and stock-taking)

Regards
MEMO SCILaid
Francois

To answer this task, you will find the following learning material section helpful:

2.6. Managing Warehouse Operations

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