1.

General Maintenance
S. NO ACTIVITIES DESCRIPTION T CODE

1 Create notification Manually creation of notification (Maintenance Request – M1) IW21

2 Create Maintenance Order should be created only when there is cost involvement at IW31
Order component & service level. Order creation shall be performed by
maintenance deptt
4 Allocation of Here after selecting the Internal operation, the components that IW31
Components in are required to perform the maintenance activity are entered
Maintenance Order along with quantity and item category. This automatically creates
a Reservation on saving the order.
5 Allocating External For procuring external services control key should be changed to IW31
Services in Maintenance PM03 and following entries should be provided such as service
Order text, Quantity, UoM (for non-standard services), Gross price and,
Cost Element. After release, a purchase requisition is
automatically generated.
6 View Planned costs After allocating components and/or external services and saving IW32/IW33
the order, the planned cost can be viewed

7 Release Maintenance Maintenance order needs to be released before any component IW32
order issue/ service entry sheet or permit (if any) to be issued in the
system for carrying out the job. Once order is release, a workflow
will be triggered to the approval authority for release.
This is done via menu path - Order->Functions->Release
8 Issue Components Once released, store person will issue the reserved material MIGO
against reservation against the order. However unplanned items also may be issued
to the order.
9 Creation of PO (in case PO is to be created for External services with reference to the ME21N
of External service) Requisition number generated in the Maintenance Order. This
PO is to be handed over to the service vendor.
10 Execution of This is the physical activity of carrying out the Maintenance job. ( MANUAL
maintenance activity Outside SAP)

11 Create Service Entry Service entry sheet will be created after successful completion of ML81N
Sheet the planned External services. This will enable payment to be
released for the Vendor.
12 Confirmation of The activities done in the Maintenance is confirmed. In this IW41
Maintenance Order transaction, we punch the maintenance activity hours.

13 Change / Complete Once confirmation is completed, notification should be provided IW22

Notification with relevant cause & damage data for maintenance records and
completes it.
14 Technical completion of The Order is technically completed after all operations planned IW32
the order in the order are completed. This indicates that the planned
maintenance is over. This is done via menu path –

Order->Functions->Complete->Complete Technically
15 Return of un-utilized The unutilized spares will be returned to stores against the MB1A/MBRL
spares to stores maintenance order for which they had been issued.

16 View Costs The Planned vs. actual costs can be viewed via the menu path – IW32/IW33
Extras>Cost > Reports Planned/Actual Comparison after all
issues and service entry sheets are completed.
S. NO ACTIVITIES DESCRIPTION T CODE

17 Order settlement Settle the order. Order can be settled individually or collectively. KO88/KO8G
The order settlement ensures that the costs collected in the
order are settled to the individual cost centres as defined in the
Settlement rule.
18 Business Completion of Business completion is not possible before order settlement & if IW32
order the variance in cost is not zero. Once Business completion is
carried out for an order, it cannot be processed further.
This can be carried out via menu path –
Order->Functions->Complete->Complete Business.

2. Breakdown Maintenance
S. NO ACTIVITIES DESCRIPTION T CODE

1 Create notification Manually creation of notification – BD IW21

2 Create Maintenance Order should be created only when there is cost IW31
Order involvement at component & service level. Order
creation shall be performed by maintenance deptt
4 Allocation of Here after selecting the Internal operation, the IW31
Components in components that are required to perform the
Maintenance Order maintenance activity are entered along with quantity
and item category. This automatically creates a
Reservation on saving the order.
5 Allocating External For procuring external services control key should be IW31
Services in Maintenance changed to PM03 and following entries should be
Order provided such as service text, Quantity, UoM (for non-
standard services), Gross price and, Cost Element.
After release, a purchase requisition is automatically
generated.
6 View Planned costs After allocating components and/or external services IW32/IW33
and saving the order, the planned cost can be viewed

7 Release Maintenance Maintenance order needs to be released before any IW32

order component issue/ service entry sheet or permit (if any)
to be issued in the system for carrying out the job.
Once order is release, a workflow will be triggered to
the approval authority for release.
This is done via menu path - Order->Functions-
>Release
8 Issue Components Once released, store person will issue the reserved MIGO
against reservation material against the order. However unplanned items
also may be issued to the order.
9 Creation of PO (in case PO is to be created for External services with reference ME21N
of External service) to the Requisition number generated in the
Maintenance Order. This PO is to be handed over to
the service vendor.
10 Execution of This is the physical activity of carrying out the MANUAL
maintenance Activity Maintenance job. ( Outside SAP)

11 Create Service Entry Service entry sheet will be created after successful ML81N
Sheet completion of the planned External services. This will
enable payment to be released for the Vendor.
S. NO ACTIVITIES DESCRIPTION T CODE

12 Confirmation of The activities done in the Maintenance is confirmed. In IW41

Maintenance Order this transaction, we punch the maintenance activity
hours.
13 Change / Complete Once confirmation is completed, notification should be IW22
Notification provided with relevant cause & damage data for
maintenance records and completes it.
14 Technical completion of The order is technically completed after all operations IW32
the order planned in the order are completed. This indicates that
the planned maintenance is over. This is done via
menu path –

Order->Functions->Complete->Complete Technically
15 Return of un-utilized The unutilized spares will be returned to stores against MB1A/MBRL
spares to stores the maintenance order for which they had been
issued.
16 View Costs The Planned vs. actual costs can be viewed via the IW32/IW33
menu path – Extras>Cost > Reports Planned/Actual
Comparison after all issues and service entry sheets
are completed.
17 Order settlement Settle the order. Order can be settled individually or KO88/KO8G
collectively. The order settlement ensures that the
costs collected in the order are settled to the individual
cost centres as defined in the Settlement rule.
18 Business Completion of Business completion is not possible before order IW32
order settlement & if the variance in cost is not zero. Once
Business completion is carried out for an order, it
cannot be processed further.
This can be carried out via menu path –
Order->Functions->Complete->Complete Business.

3. PreventiveMaintenance
S. NO. ACTIVITIES DESCRIPTION T CODE

1 Creation of task list Task list is created for the technical object whose IA01/IA05/IA11
maintenance plan has to be created
2 Creation of Maintenance 1. The cycle time is mandatory field to fill.
Plan 2. If it’s a counter based plan then the counter no. has IP01/IP41/ IP02/IP03
to be given and initial counter reading should be
entered by measuring documents.
3. The technical object is assigned for which
maintenance plan is required.
4. The respective task list is assigned.
All the scheduling parameters is filled such as call
horizon depending on time factor required for the call
object to be called in advance, scheduling period etc.

3 Scheduling Maintenance Maintenance plan is scheduled so that the planned IP10

Plan dates and call dates are displayed.

4 Change Maintenance As per the schedule Maintenance plan, Order Type IW32
Order PM03 will be created. if any change is required that can
be made.
S. NO. ACTIVITIES DESCRIPTION T CODE

Allocation of Components Here after selecting the Internal operation, the

5 in Maintenance Order components that are required to perform the IW32
maintenance activity are entered along with quantity
and item category. This automatically creates a
Reservation on saving the order.
Allocating External Services Here after selecting the External operation, the following IW32
6 in Maintenance Order details need to be entered:
• Short text
• Quantity
• Unit of measure (for non-standard services)
• Gross price
• Cost Element
On saving this, a Purchase Requisition is automatically
generated.
View Planned costs After allocating components and/or external services IW32/IW33
7 and saving the order, the plan costs can be viewed

Release Maintenance Maintenance order needs to be released before any IW32

8 order component issue/ service entry sheet can be created.
Before a maintenance order is released, permit will have
to be issued in the system for carrying out the job.

This is done via menu path - Order->Functions->Release

Issue Components against Once released, store person will issue the reserved MIGO
9 reservation material against the order. However unplanned items
also may be issued to the order.
Creation of PO (in case of PO is to be created for External services with reference ME21N
10 External service) to the Requisition number generated in the
Maintenance Order. This PO is to be handed over to the
service vendor.
Execution of maintenance This is the physical activity of carrying out the MANUAL
11 activity Maintenance job. ( Outside SAP)

Create service entry sheet Service entry sheet will be created after successful ML81N
12 completion of the planned External services. This will
enable payment to be released for the Vendor.
Confirmation of The activities done in the Maintenance is confirmed. In IW41
13 Maintenance Order this transaction, we punch the maintenance activity
hours.
Change / complete Once confirmation is completed, notification should be IW22
14 notification provided with relevant cause & damage data for
maintenance records and completes it.
Technical completion of The order is technically completed after all operations IW32
15 the order planned in the order are completed. This indicates that
the planned maintenance is over. This is done via menu
path –

Order->Functions->Complete->Complete Technically
Return of un-utilized The unutilized spares will be returned to stores against MB1A/MBRL
16 spares to stores the maintenance order for which they had been issued.

View Costs The Planned vs. actual costs can be viewed via the menu IW32/IW33
17 path – Extras>Cost > Reports Planned/Actual
Comparison after all issues and service entry sheets are
S. NO. ACTIVITIES DESCRIPTION T CODE

completed.

Order settlement Settle the order. Order can be settled individually or KO88/KO8G
18 collectively. The order settlement ensures that the costs
collected in the order are settled to the individual cost
centre as defined in the Settlement rule.
Business Completion of Business completion is not possible before order IW32
19 order settlement & if the variance in cost is not zero. Once
Business completion is carried out for an order, it cannot
be processed further.
This can be carried out via menu path –
Order->Functions->Complete->Complete Business.

5. Shutdown
S. No. Activities Description T Code
IA01/IA05/IA11
1 Creation of task list Task list is created for the technical object whose
maintenance plan has to be created
Creation of 1. The cycle time is mandatory field to fill. IP01/IP02/IP41
2 Maintenance Plan 2. If it’s a counter based plan then the counter no. has to
be given and initial counter reading should be entered by
measuring documents.
3. The technical object is assigned for which
maintenance plan is required.
4. The respective task list is assigned.
All the scheduling parameters is filled such as call horizon
depending on time factor required for the call object to
be called in advance, scheduling period etc.
Scheduling Maintenance Maintenance plan is scheduled so that the planned dates IP10
3 Plan and call dates are displayed.
Create Revision No User will create a revision no (shutdown No) mentioning OIOB
4 description and future dates of shutdown.
Change Maintenance As per the schedule Maintenance plan, Order Type SH01 IW32
5 Order will be created .if any change is required that can be
made.
IW32
6 Allocation of Here after selecting the Internal operation, the
Components in components that are required to perform the
Maintenance Order maintenance activity are entered along with quantity and
item category. This automatically creates a Reservation on
saving the order.
For procuring external services control key should be IW32
7 Allocating External changed to PM03 and following entries should be
Services in Maintenance provided such as service text, Quantity, UoM (for non-
Order standard services), Gross price and, Cost Element. After
release, a purchase requisition is automatically generated.
View Planned costs After allocating components and/or external services and IW32/IW33
8 saving the order, the plan costs can be viewed
Release Maintenance Maintenance order needs to be released before any IW32
9 order component issue/ service entry sheet can be created.
Before a maintenance order is released, permit will have
to be issued in the system for carrying out the job.
This is done via menu path - Order->Functions->Release
Issue Components Stores person will issue the reserved material against the MIGO
10 against reservation order. However unplanned items also may be issued to
S. No. Activities Description T Code
the order.
Creation of PO (in case PO is to be created for External services with reference to ME21N
11 of External service) the Requisition number generated in the Maintenance
Order. This PO is to be handed over to the service vendor.
Execution of This is the physical activity of carrying out the MANUAL
12 maintenance activity Maintenance job. ( Outside SAP)
Create Service Entry Service entry sheet will be created after successful ML81N
13 Sheet completion of the planned External services. This will
enable payment to be released for the Vendor.
Confirmation of The activities done in the Maintenance is confirmed. In IW41
14 Maintenance Order this transaction, we punch the maintenance activity hours.
Change / Complete Notification will be closed after noting down all catalog& IW22
15 Notification details of maintenance required to be recorded.
Technical completion of The Order is technically completed after all operations IW32
16 the order planned in the order are completed. This indicates that
the planned maintenance is over. This is done via menu
path –

Order->Functions->Complete->Complete Technically
Return of un-utilized The unutilized spares will be returned to stores against MB1A/MBRL
17 spares to stores the maintenance order for which they had been issued.
View Costs The Planned vs. actual costs can be viewed via the menu IW32/IW33
18 path – Extras>Cost > Reports Planned/Actual Comparison
after all issues and service entry sheets are completed.
Order settlement Settle the order. Order can be settled individually or KO88/KO8G
19 collectively. The order settlement ensures that the costs
collected in the order are settled to the individual cost
centres as defined in the Settlement rule.
Business Completion of Business completion is not possible before order IW32
20 order settlement & if the variance in cost is not zero. Once
Business completion is carried out for an order, it cannot
be processed further.
This can be carried out via menu path –
Order->Functions->Complete->Complete Business.

5. Conditionbased
S. NO. ACTIVITIES DESCRIPTION T CODE

1 Measurement data entry Measurement data can be taken & recorded against IK11
defined interval or need basis in the system.

2 Notification Creation Notification Type CM will be created automatically if IW21

the measurement value is going outside the
permissible range.
3 Change Notification Change Notification (if required) and put in process IW22

4 Maintenance Order Maintenance order CM01 will be created from the IW31
Cycle Maintenance Notification. Plan operations, Labor
resource and materials in the maintenance order (if
required).
Check material availability.
Save maintenance order and note the order number.
5 Permits If permits are assigned then those permits has to be IW32/ IPM2
issued by the authorized person.
S. NO. ACTIVITIES DESCRIPTION T CODE

6 Select Operation and Operations can be Internal or External. IW32

corresponding Control • For internal operation, PM01 control key is to
Key be used
• For external services, PM03 control key is to
be used.
Users have to list the number of activities they are
going to perform in condition based maintenance
7 Allocation of Here after selecting the Internal operation, the IW32
Components in components that are required to perform the
Maintenance Order maintenance activity are entered along with quantity
and item category. This automatically creates a
reservation on saving the order.
8 Allocating External For procuring external services control key should be IW32
Services in Maintenance changed to PM03 and following entries should be
Order provided such as service text, Quantity, UoM (for non-
standard services), Gross price and, Cost Element.
After release, a purchase requisition is automatically
generated.
9 View Planned costs After allocating components and/or external services IW32/IW33
and saving the order, the plan costs can be viewed

10 Release Maintenance Maintenance order needs to be released before any IW32

order component issue/ service entry sheet can be created.
Before a maintenance order is released, permit will
have to be issued in the system for carrying out the
job.
This is done via menu path - Order->Functions-
>Release
11 Issue Components Stores person will issue the reserved material against MIGO
against reservation the order. However unplanned items also may be
issued to the order.
12 Creation of PO (in case PO is to be created for external services with reference ME21N
of External service) to the Requisition number generated in the
Maintenance Order. This PO is to be handed over to
the service vendor.
13 Execution of This is the physical activity of carrying out the MANUAL
maintenance activity Maintenance job. ( Outside SAP)

14 Create Service Entry Service entry sheet will be created after successful ML81N
Sheet completion of the planned external services. This will
enable payment to be released for the Vendor.
15 Confirmation of The activities done in the Maintenance is confirmed. In IW41
Maintenance Order this transaction, we punch the maintenance activity
hours.
16 Change / Complete Notification will be closed after all details of catalog IW22
Notification and maintenance are recorded

17 Technical completion of The Order is technically completed after all operations IW32
the order planned in the order are completed. This indicates that
the planned maintenance is over. This is done via
menu path –

Order->Functions->Complete->Complete Technically
S. NO. ACTIVITIES DESCRIPTION T CODE

18 Return of un-utilized The unutilized spares will be returned to stores against MB1A/MBRL
spares to stores the maintenance order for which they had been
issued.
19 View Costs The Planned vs. actual costs can be viewed via the IW32/IW33
menu path – Extras>Cost > Reports Planned/Actual
Comparison after all issues and service entry sheets
are completed.
20 Order settlement Settle the order. Order can be settled individually or KO88/KO8G
collectively. The order settlement ensures that the
costs collected in the order are settled to the individual
cost centres as defined in the Settlement rule.
21 Business Completion of Business completion is not possible before order IW32
order settlement & if the variance in cost is not zero. Once
Business completion is carried out for an order, it
cannot be processed further.
This can be carried out via menu path –
Order->Functions->Complete->Complete Business.

6. Modification & new Installation

S. NO. ACTIVITIES DESCRIPTION T CODE

1 Create Maintenance Order Maintenance dept will create a maintenance order as per IW31
need
Allocations of Operations User will enter the list of activities that need to be carried
2 out for this job IW31

Allocation of Components Here after selecting the Internal operation, the

3 in Maintenance Order components that are required to perform the IW31
maintenance activity are entered along with quantity and
item category. This automatically creates a Reservation on
saving the order.
Allocating External Services For procuring external services control key should be IW31
4 in Maintenance Order ( If changed to PM03 and following entries should be
required) provided such as service text, Quantity, UoM (for non-
standard services), Gross price and, Cost Element. After
release, a purchase requisition is automatically generated.
View Planned costs After allocating components and/or external services and IW32/IW33
5 saving the order, the plan costs can be viewed

Release Maintenance order Once all details of component & external service are IW32
6 provided, desired authority will release the order. This is
done via menu path - Order->Functions->Release or
through SAP in-mail system
Issue Components against Stores person will issue the reserved material against the MIGO
7 reservation order. However unplanned items also may be issued to
the order.
Creation of PO (in case of PO is to be created for external services with reference to ME21N
8 External service) the requisition number generated in the Maintenance
Order. This PO is to be handed over to the service vendor.
Carry out physical This is the physical activity of carrying out the MANUAL
9 maintenance activity Maintenance job (outside SAP).
S. NO. ACTIVITIES DESCRIPTION T CODE

Create service entry sheet Service entry sheet will be created after successful ML81N
10 completion of the planned External services. This will
enable payment to be released for the Vendor.
Change / complete Notification will be closed after noting down all catalog& IW22
11 notification details of maintenance required to be recorded.

Technical completion of the The Order is technically completed after all operations IW32
12 order planned in the order are completed. This indicates that
the planned maintenance is over. This is done via menu
path – Order->Functions->Complete->Complete
Technically
Confirmation of The activities done in the Maintenance is confirmed. In IW41
13 Maintenance Order this transaction, we punch the maintenance activity hours.

Return of un-utilized spares The unutilized spares will be returned to stores against MB1A/MBRL
14 to stores the maintenance order for which they had been issued.

View Costs The Planned vs. actual costs can be viewed via the menu IW32/IW33
15 path – Extras>Cost > Reports Planned/Actual Comparison
after all issues and service entry sheets are completed.
Order settlement Settle the order. Order can be settled individually or KO88/KO8G
16 collectively. The order settlement ensures that the costs
collected in the order are settled to the individual cost
centre as defined in the Settlement rule.
Business Completion of Business completion is not possible before order IW32
17 order settlement & if the variance in cost is not zero. Once
Business completion is carried out for an order, it cannot
be processed further.
This can be carried out via menu path –
Order->Functions->Complete->Complete Business.

7. AMC/ Statutory & compliance

S. NO. ACTIVITIES DESCRIPTION T CODE

1 Creation of task list Task list is created for the technical object whose IA01/IA05/IA11
maintenance plan has to be created
2 Creation of 6. The cycle time is mandatory field to fill.
Maintenance Plan 7. The technical object is assigned for which IP01/IP41/ IP02/IP03
maintenance plan is required.
8. The respective task list is assigned.
All the scheduling parameters is filled such as call
horizon depending on time factor required for the call
object to be called in advance, scheduling period etc.

3 Scheduling Maintenance plan is scheduled so that the planned IP10

Maintenance Plan dates and call dates are displayed.

4 Change Maintenance As per the schedule Maintenance plan, Order Type IW32
Order PM03 will be created. if any change is required that can
be made.
S. NO. ACTIVITIES DESCRIPTION T CODE

Allocation of Here after selecting the Internal operation, the

5 Components in components that are required to perform the IW32
Maintenance Order maintenance activity are entered along with quantity
and item category. This automatically creates a
Reservation on saving the order.
Allocating External For procuring external services control key should be IW32
6 Services in changed to PM03 and following entries should be
Maintenance Order provided such as service text, Quantity, UoM (for non-
standard services), Gross price and, Cost Element. After
release, a purchase requisition is automatically
generated.
View Planned costs After allocating components and/or external services IW32/IW33
7 and saving the order, the plan costs can be viewed

Release Maintenance Maintenance order needs to be released before any IW32

8 order component issue/ service entry sheet can be created.
Before a maintenance order is released, permit will have
to be issued in the system for carrying out the job.

This is done via menu path - Order->Functions->Release

Issue Components Stores person will issue the reserved material against MIGO
9 against reservation the order. However unplanned items also may be issued
to the order.
Creation of PO (in case PO is to be created for External services with reference ME21N
10 of External service) to the Requisition number generated in the
Maintenance Order. This PO is to be handed over to the
service vendor.
Execution of This is the physical activity of carrying out the MANUAL
11 maintenance activity Maintenance job ( Outside SAP)

Create service entry Service entry sheet will be created after successful ML81N
12 sheet completion of the planned External services. This will
enable payment to be released for the Vendor.
Change / complete Notification will be closed after noting down all IW22
13 notification catalog& details of maintenance required to be
recorded.
Technical completion The Order is technically completed after all operations IW32
14 of the order planned in the order are completed. This indicates that
the planned maintenance is over. This is done via menu
path –
Order->Functions->Complete->Complete Technically
Confirmation of The activities done in the Maintenance is confirmed. In IW41
15 Maintenance Order this transaction, we punch the maintenance activity
hours.
Return of un-utilized The unutilized spares will be returned to stores against MB1A/MBRL
16 spares to stores the maintenance order for which they had been issued.

View Costs The Planned vs. actual costs can be viewed via the menu IW32/IW33
17 path – Extras>Cost > Reports Planned/Actual
Comparison after all issues and service entry sheets are
completed.
Order settlement Settle the order. Order can be settled individually or KO88/KO8G
18 collectively. The order settlement ensures that the costs
collected in the order are settled to the individual cost
S. NO. ACTIVITIES DESCRIPTION T CODE

centre as defined in the Settlement rule.

Business Completion Business completion is not possible before order IW32

19 of order settlement & if the variance in cost is not zero. Once
Business completion is carried out for an order, it
cannot be processed further.
This can be carried out via menu path –
Order->Functions->Complete->Complete Business.